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Fraud and Ethics
The University maintains policies regarding fraudulent or unethical conduct that establish examples of acceptable and unacceptable conduct as well as procedures and responsibilities for detecting, reporting and resolving instances of known or suspected fraudulent activity and prescribe a coordinated approach toward investigation and resolution of fraudulent activity.
In addition, purchases (including p-card, requisition, purchase order and purchase voucher) from an SFA officer, employee or any person or entity with which the officer or employee has a Family, Financial or Personal Relationship is prohibited unless conflict of interest is disclosed and avoided as provided herein.
To disclose and avoid conflict of interest the SFA employee:
- will “not participate” in and have no involvement in the procurement decision making process and must not communicate with anyone about the procurement decision; to “not participate” includes, but is not limited to, not processing electronic documents as noted in item 2 below as well as not being involved in any request, selection, evaluation or justification process;
- will not enter a requisition, approve a requisition, enter a purchase order, approve a purchase order or receive a purchase order in the university’s financial system when such requisition or purchase order is being requested or ordered from an SFA officer, employee or any person or entity with which they have a Family, Financial or Personal Relationship;
- will annually file a Disclosure of Substantial Interest form identifying any person or entity with which the employee has a Family Relationship, Financial Relationship or Personal Relationship that might give rise to a conflict of interest situation. The information provided in the annual disclosure will be used only to ensure that conflicts of interest are avoided and the procedures herein are followed. The annual disclosure will be considered confidential information and will be released only to those individuals involved in purchasing decisions; i.e., procurement, accounts payable, department heads, vice presidents, president, general counsel, etc. See Purchasing Ethics and Confidentiality Policy C-33
- Fraud C-46
- Purchasing Ethics and Confidentiality C-33
- Purchases from Employees
- Disclosure of Substantial Interest
