Stephen F. Austin State University

• Property
• Property Use and Responsibility
• Taking Property Off-Campus
• Property Definitions and Tags
• Property Records
• Property Validation
• Missing and Stolen Property
• Salvage and Surplus Property
• Property Disposal
• Surplus Property Public Sale
• Training
• Procurement and Property Services Home

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SFA Home / Procurement and Property Services / Property Inventory

Property Definitions and Tags

All property meeting the following Property Definitions must be tagged, added to property records and tracked. Property definitions apply to both PURCHASED and DONATED property.

The department is responsible to notify the Property Manager of Donated Property.

CAPITAL EQUIPMENT (SPA Defined)

• cost of $5000 or more
• non-consumable
• useful life of 1 year or more
• independently functional
• not attached to a permanent structure
• includes livestock

CONTROLLED EQUIPMENT (SPA Defined)

• cost of $500 to $4999.99
• specifically
  • firearms (controlled from $0 to $4999.99)
  • historical treasures and works of art (controlled from $0 to $4999.99)
  • stereo systems
  • cameras (not digital)
  • TV, VCR, CD or DVD player, camcorder (including digital), or any combination of these units
  • data projectors
  • microcomputers, severs, or laptops
  • printer

UNIVERSITY CONTROLLED EQUIPMENT (University Defined)

• cost of $0 to $4999.99
• specifically
  • microcomputers, servers and laptops
  • handheld computers
  • monitors
  • digital cameras
  • palm pilots
  • PDAs

NOTE: Additional items may be added to property records upon request; however, if one is added, all items of the same category must be added and defined by the University as “Controlled”.

NOTE: If the Property Manager determines that adding a requested category is not feasible, a single item may still be tagged in an effort to provide visual security.

 

PROPERTY TAGS
Generally, property will be delivered already tagged or Property Office personnel will tag in the department. Tagging property provides a measure of visual security that must always be maintained. However, if

Property cannot be tagged (software, interference with use, etc.):

• A copy of the purchase order and property tag must be maintained by the department for property validation during the Annual Property Inventory Audit

The property tag is missing:

• Notify the Property Manager immediately to prepare a duplicate tag.

The property has been replaced rather than repaired:

• Record the property number and serial number BEFORE the property is returned to the vendor; removing the property tag is preferred

• Notify the Property Manager to prepare a duplicate tag when replacement property is received.

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