Property Records

Property Records are available to departments through Oracle Discoverer Reports, or the Property Manager can provide reports upon request.

Adjustments to Property Records are to be made anytime permanent information changes:

BUILDING AND ROOM
Email the Property manager

SERIAL NUMBER
Email the Property Manager

DESCRIPTION
Email the Property Manager

RESPONSIBLE PARTY
30 Day Notification Required

PHYSICAL PROPERTY INVENTORY REQUIRED

The department must complete a physical property inventory within 30 days of termination or transfer of a Responsible Party
The Responsible Party or Department Head must sign a Termination/Transfer Certification of Property Inventory and submit to the Property Manager
The Property Manager should be notified as soon as possible of assignment of the property to a new Responsible Party; otherwise, property records will reflect the Department Head as Responsible Party
The same form may be used any time for Responsible Party changes that are not related to a transfer or termination

OUT-GOING DEPARTMENT HEAD (INTERIM OR PERMANENT)
30 Day Notification Required

PHYSICAL PROPERTY INVENTORY REQUIRED

The out-going Department Head must complete a physical property inventory within 30 days prior to the last day of service
The out-going Department Head must sign a Certification of Physical Inventory with a Change in Department Head
Submit the property inventory list and certification to the Property manager

IN-COMING DEPARTMENT HEAD (INTERIM OR PERMANENT)
30 Day Notification Required

PHYSICAL PROPERTY INVENTORY REQUIRED

The in-coming Department Head must complete a physical property inventory within the first 30 days of service in the Department Head position
The in-coming Department Head must sign a Certification of Physical Inventory with a Change in Department Head
Submit the property inventory list and certification to the Property Manager

Stephen F. Austin State University