- Property
- Property Use and Responsibility
- Taking Property Off-Campus
- Property Definitions and Tags
- Property Records
- Property Validation
- Missing and Stolen Property
- Salvage and Surplus Property
- Property Disposal
- Surplus Property Public Sale
- Training
- Procurement and Property Services Home
Salvage and Surplus Property
SALVAGE PROPERTY |
SURPLUS PROPERTY |
|---|---|
---has NO additional life--- It is useless because through use, time or accident the property is so depleted, worn out, damaged, consumed or outdated that it is obsolete and/or can no longer serve the purpose for which it was originally intended. |
---has additional life--- It may be new or used, and the department currently in possession of the property no longer has a need for it. |
--may be discarded OR retained for cannibalization of parts |
|
--data processing equipment can never be declared salvage (talk to the Property Manager for information on removing parts; memory, etc., for re-use on other property.) |
|
--must be documented and approved by completing a Salvage Property Request |
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--must be documented with a Property Transfer Form (PTF) (except trade-in) |
SURPLUS STORAGE LOCATIONS:
Purchasing Building
- Monday thru Wednesday
- 8am – 5pm
- No data processing equipment
Science Research Center (SRC)
- Monday
- 1:30pm – 4:30pm
- Data processing equipment and software only
Trade-In Toward the Purchase of New Property
- Trade-ins must be included in solicitations and/or negotiations prior to issuing a purchase order or contract, not added after completion of the purchase process.
- A complete description of the item(s) to be traded in including the property number, age, serial number or VIN, and condition should be shown on the requisition for the purchase of new equipment.
- Before an item is relinquished, the inventory tag must be removed and sent to the Property Office.
Transfer Property to Another Department
- Property may be transferred from one department to another by completing a Property Transfer Form (PTF).
- After the property is transferred and both Department Heads sign, submit the PTF to the Property Manager.
- Each department should retain a copy of the PTF.
- The Property Manager can assist departments by advertising the availability of property to the campus through the Surplus MailList.
- Any IDT charges between departments are the responsibility of the transferring department.
Transfer Property to Surplus Storage
Any property, whether inventoried or not, that is no longer needed by a department must be transferred to Surplus Storage if not declared salvage, traded in, or transferred to another department.
- The Property Manager must be contacted before any equipment is brought to Surplus Storage.
- The department is to complete Section 1 of the PTF and forward with the property to the appropriate Surplus Storage Location.
- Data Processing Equipment must be listed on a PTF by itself. The Department is responsible to remove all information from storage devices before transferring the property.
- The department should retain a copy of the PTF.
- The property delivered to Surplus Storage must match the PTF, or it may be rejected.
The department is responsible to make arrangements for property to be delivered to Surplus Storage. Physical Plant Special Services is available to pick-up and deliver property for a fee; call x5107 for more information or to make arrangements.