Forms Library

SFA Home / Purchasing Office / Purchasing and Inventory

Forms Library

PURCHASING FORMS

ProCard Application	Must be completed and signed by department head for end user to receive a ProCard.
ProCard Dispute Form (MS Word) ProCard Dispute Form (pdf)	Must be completed and submitted to the ProCard Coordinator and Accounts Payable Supervisor when the end user wishes to dispute payment of a ProCard charge.
ProCard Documentation/Problem Resolution Form	Document unusual circumstances surrounding purchases and file with the receipt/invoice to which it applies (for Oracle System Users).
ProCard Transaction Log	Used to document transactions completed with the ProCard.
ProCard Use Form	Used to document the Cardholder's willingness to allow another employee to use his/her card and understanding of the Cardholder's responsibilities.
Sole Source/Product Justification	To be completed when a purchase is requested for an item(s) without brand and/or vendor competition.
Tax Exempt Letter	To be used when a vendor needs information regarding SFA's tax exempt status. There is no tax number.
Temporary Employee Request	Complete and submit to HR and Purchasing to request a Temporary Employee. Click here to review contract information.
Voucher	Limited use; see Policy.

PROPERTY FORMS

Certification of Physical Inventory with Change in Department Head	To be used when there is a change in the department head.
IDT	To be used when departments are transferring surplus for a charge.
Missing or Stolen Property Report	To be completed and submitted to Property Manager within 24 hours of property being reported missing or stolen.
Removal of Equipment from Campus Report	To be completed and submitted to Property Manager when University property is being removed from the campus.