- Accounting and Responsibility
- Adjustment to Department Records
- Annual Physical Inventory
- Change in Deparment Head
- Definitions
- Donated Equipment
- Missing and Stolen Property
- Notice of Public Sale
- On-Line Property
- Removal of Equipment from Campus
- Removal of Equipment from Deparment Records
- Surplus ListServ
- Surplus Property
Property Accountability and Responsibility
Property Inventory rules, policies and procedures are governed by Government Codes 403.271-278, 2203.004, 2175 and the rules established by the State Comptroller's Office for the State Property Accounting (SPA) System and University Policy.
The President has delegated property responsibility through the Director of Purchasing and Inventory to two Property Managers who are responsible for maintaining all records associated with adding, changing, and deleting property from inventory records.
The chair or administrative head of a department is designated as the "Property Manager" for the department and to exercise proper care and control over all assets for which he/she is responsible. The department head may not delegate this responsibility. However, individual custodians of property should be held responsible for proper maintenance and safekeeping of property. Once a piece of property has been entrusted to a department's care, it can only be removed for appropriate and documented reasons.
Any employee who fails to exercise care over any property for which they are responsible, may be determined to be negligent and will be required to reimburse the State/University for the value of the equipment.
All employees are requested to sign a Property Liability Acknowledgement Form acknowledging that they have been informed of their responsibilities and liability associated with University property.