- Accounting and Responsibility
- Adjustment to Department Records
- Annual Physical Inventory
- Change in Deparment Head
- Definitions
- Donated Equipment
- Missing and Stolen Property
- Notice of Public Sale
- On-Line Property
- Removal of Equipment from Campus
- Removal of Equipment from Deparment Records
- Surplus ListServ
- Surplus Property
Annual Physical Inventory
Each department is required to take a PHYSICAL inventory of the property assigned to it once per year. In the spring of each year, the Property Office will provide each department with a listing of assigned property in both inventory number order and location order. The department head must complete an Annual Inventory Certification Audit Receipt certifying that all equipment is has been viewed and necessary updates noted. The Audit Receipt and inventory number list is to be returned to the Property Office by the date noted, which is typically 45 days from the original mailing date.
Every piece of equipment must be accounted for either by physically locating it or by requesting removal by one of the appropriate and documented methods.
Any equipment that is believed to meet the Capital or Controlled Equipment value and definitions, but which does not appear on the annual inventory list should be written in.