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Requesting a Procurement Card
Complete the application form and forward to the Purchasing Department ProCard Program Coordinator. The Cardholder and Account Manager must sign the application. The card should be received in 7-10 days.
Cardholder Application/Approval
The Program Coordinator will schedule the applicant for ProCard training. The Applicant(s) must bring a photo I. D. to training for verification and identification.
| ProCard Program Guide | provides guidelines for using the ProCard |
| ProCard Program Guide for Oracle Users | provides guidelines for using the ProCard with instructions for monthly processing using the Oracle System |
| Cardholder ProCard Agreement | must be signed indicating understanding of and willingness to follow guidelines, rules and procedures |
| SFA ProCard Policy #C44 | University approved policy |
| ProCard Purchasing Procedures Quick Reference | summarizes steps for making and documenting purchases with the ProCard |
| ProCard Purchasing Procedures Quick Reference for Oracle Users | summarizes steps for making and documenting purchases with the ProCard using the Oracle System |
| Statement of Disputed Items Form | complete when disputing payment of a transaction that appears on the monthly statement. |
| ProCard Documentation/Problem Resolution Form | document unusual circumstances surrounding purchases and file with the receipt/invoice to which it applies (for Oracle System Users/MS Word file) |
| Transaction log | used by cardholders to records transactions on a monthly basis (MS Excel file) |
| Tax Exempt Letter | cardholder must advise the vendor at the time of check-out that the payment is to be tax-exempt. There is no tax number. |
All cardholders will be added to a ProCard ListServ through
which updates and changes will be posted.
The ProCard is to be used for official University business purposes only and
may not be used for any personal transactions.