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P-Card
Orders for supplies and small items in amounts not exceeding $2000 may be purchased using a University Procurement Card (P-Card) in accordance with Policy C-44 Procurement Card
The P-Card is to be used for official University business purposes only and may not be used for ANY personal transactions.
The P-Card is issued in the employee's name. The Cardholder (employee) is responsible and accountable for the security and documentation associated with the use of the SFA Procurement Card.
All cardholders will be added to a P-Card ListServ through which updates and changes will be posted.
Procurement
Card Program Guide
P-Card Detailing Instructions
P-Card Account Codes (Alphabetical)
P-Card Account Codes (Numerical)
Request A P-Card
Complete the Cardholder Application/Approval form and forward to the Purchasing Department P - Card Program Coordinator. The Cardholder and Account Manager must sign the application. The card should be received in 7-10 days.
The Program Coordinator will schedule the applicant for P - Card training. The Applicant(s) must bring a photo I. D. to training for verification and identification.
Training for Using a P-Card
-Card training is mandatory for cardholders and is provided to end users prior to delivery of the procurement card. Department heads must be trained before cards can be issued to department personnel. P-Card training is delivered by the Procurement Card Coordinator, Kyley Houck.
In addition, P-Card refresher training is mandatory and must be completed every 2 years. Refresher training can be completed on-line.
Training is also available for cardholders that will be reconciling their own entries or for individuals that will be reconciling for another cardholder – See Banner Software Training.
If you do not have a P-Card but are interested, a training session is a good way to gain a full understanding of procedures. If you have a card, but simply want a refresher, you are welcome to attend training as well. Contact Kyley Houck, PCard Coordinator, (x4353) to schedule a training date and discuss your training needs.
The latest information on both P-Card and Oracle entry is available in the on-line PCard Manual.
Please contact Kyley (x4353) if you have any questions or prefer to schedule training in person.
Training for Reconciling a P-Card
Entering detail information to reconcile your P-Card statement is part of the Banner Software.
To request Banner software training for the P-Card, complete the following form: https://forms.sfasu.edu/purchasing/bannertraining.asp
After submitting this form, you will be contacted to schedule training.