Welcome to the SFASU Purchasing & Inventory Department - Let's Do Business
SFASU Purchasing Dept.
2124 Wilson Drive
P.O. Box 13030
Nacogdoches, TX 75962
Hours: M-F 8-5
Phone: (936)468-2206
Fax: (936)468-4282
Email: purchase@sfasu.edu
Purchase Order General Terms and Conditions
Uniform General Conditions for Construction Contracts
Tax Exempt Status
Stephen F. Austin State University claims an exemption from taxes under Subtitle E, Chapter 151, Section 151.309 of the Tax Code, for the purchase of tangible personal property as this property is being secured for the exclusive use of the State of Texas.
Payment
The University assumes no liability for payment of obligations except those incurred in accordance with current purchasing regulations.
To insure prompt payment the order number must be referenced on shipping labels and invoices. Standard payments terms are Net 30 upon receipt of goods or correct invoice, whichever is later. Late fees will be paid in accordance with the Prompt Payment Act of Texas.
BEST VALUE PURCHASING
SFA purchases goods and services on a best value basis. Purchasing
guidelines are governed by Texas Education Code 51.9335 and University
policies and procedures approved by the University's Board of Regents.
Stephen F. Austin State University is an independent University, and is not
part of any System.
Authorized processes for purchasing include the following:
Procurement Cards
Departments have the ability to make limited purchases up to $2000 with a University Procurement Card.
Contracts & Cooperatives
The University purchases through various state contracts and group purchasing cooperatives. For more information on participating in state contracts, contact the Texas Building and Procurement Commission (TBPC) and the Department of Information Resources (DIR). SFA is currently a member of the following cooperatives:
Bidding Thresholds
Purchases up to $5000 require no solicitation. Purchases over $5000 may be secured through a formal or informal solicitation process. Formal solicitations are posted on-line as Procurement Opportunities. In addition, formal solicitations may be posted on the State of Texas Electronic State Business Daily.
Construction
Construction contractors are selected through the solicitation process outlined in Education Code 51, Subchapter T. Formal solicitations are posted on-line as Procurement Opportunities. In addition, formal solicitations for construction as well as some prime contractor subcontracting opportunities are posted on the State of Texas Electronic State Business Daily.
PROCUREMENT RELATED INFORMATION
Selection of Vendors for Solicitations
Higher Education is not required to utilize the State of Texas Centralized Master Bidders List (CMBL). However, Stephen F. Austin uses the CMBL as a first resource for locating potential HUB vendors and for supplementing vendor solicitation lists. Making contact with buyers is encouraged. Vendors choosing to register on the CMBL are encouraged to carefully define the goods and services provided through the selection of commodity codes. The SFA Purchasing Department will be glad to assist vendors with identifying commodity codes.
Warrant Hold Verification
All state agencies, including higher education, must verify a vendor's warrant hold status with the State of Texas Comptroller BEFORE issuing a contract. A vendor's warrant hold status is verified real-time through the State Comptroller's web-site. Information on this site confirms whether contracting with or payments to vendors are to be withheld due to delinquent payments owed to the State of Texas. Vendors may visit the State Comptroller's web-site and check their own status by entering their State of Texas Taxpayer ID, Social Security Number, or Federal Employers ID.
Vendor Related Policies
Purchasing Ethics and Confidentiality
Vendor Protests
Vendor Warrant Hold