Welcome to the SFA Procurement & Property Services Department - Let's Do Business
Supplier Showcase
SFA Procurement Services Dept.
2124 Wilson Drive
P.O. Box 13030
Nacogdoches, TX 75962
Hours: M-F 8-5
Phone: (936) 468-2206
Fax: (936) 468-4282
Email: purchase@sfasu.edu
Purchase Order General Terms and Conditions
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Tax Exempt Status
Stephen F. Austin State University claims an exemption from taxes under Subtitle E, Chapter 151, Section 151.309 of the Tax Code, for the purchase of tangible personal property as this property is being secured for the exclusive use of the State of Texas.
Procurement Cards
Departments have the ability to make limited purchases up to $2000 with a University Procurement Card.
Official Purchase Orders
An official purchase order contains an authorized purchase order number. Other than the procurement card, an official purchase order is the only method for the purchase of goods obligating funds on behalf of Stephen F. Austin State University.
Best Value Procurement
SFA purchases goods and services on a best value basis. Purchasing guidelines are governed by Texas Education Code 51.9335 and University policies and procedures approved by the University's Board of Regents. Stephen F. Austin State University is an independent University, and is not part of any System.
Centralized Master Bidders List
Higher Education is not required to utilize the State of Texas Centralized Master Bidders List (CMBL). However, Stephen F. Austin uses the CMBL as a first resource for locating potential HUB vendors and for supplementing vendor solicitation lists. Making contact with Contracting Specialists and/or the Vendor Relations Manager is encouraged. Vendors choosing to register on the CMBL are advised to carefully define the goods and services provided through the selection of commodity codes. The SFA Procurement Office will be glad to assist vendors with identifying commodity codes.
Warrant Hold Verification
All state agencies, including higher education, must verify a vendor's warrant hold status with the State of Texas Comptroller BEFORE issuing a contract. A vendor’s warrant hold status determines whether contracting with or payments to a vendor are to be withheld due to delinquent payments owed to the State of Texas. Vendors may visit the State Comptroller's web-site and check their own status by entering their individual or business name.
Fraud & Ethics
The University maintains policies regarding fraudulent or unethical conduct that establish examples of acceptable and unacceptable conduct as well as procedures and responsibilities for detecting, reporting and resolving instances of known or suspected fraudulent activity and prescribe a coordinated approach toward investigation and resolution of fraudulent activity. Click here for more information.
Payment
The University assumes no liability for payment of obligations except those incurred in accordance with current purchasing regulations. To insure prompt payment the order number must be referenced on shipping labels and invoices. Standard payments terms are Net 30 upon receipt of goods or correct invoice, whichever is later. Early payment with a discount may be negotiated. Late fees will be paid in accordance with the Prompt Payment Act of Texas.
Vendor Related Policies