Stephen F. Austin State University

Graduation Application, Commencement and Diploma Information

The Graduation Department of the Office of the Registrar provides application toward graduation, maintains degree data for all students making application for graduation, produces diplomas and replacement diplomas and is a source of information regarding degrees which have been conferred.

Commencement Dates:

Late Applications for December 2015 Commencement

Late applications for December 2015 commencement will be accepted from June 2, 2015 through November 15, 2015. A late fee will be charged.

Applications for May 2016 Graduation

Applications for May 2016 graduation will be accepted from September 15, 2015 through November 15, 2015.

Go to our Forms page to select the Bachelor or Master/Doctoral Application for Graduation form or come to the Rusk building, room 201 to apply.

Commencement Decorum

The faculty and staff of Stephen F. Austin State University congratulate you on your academic achievement! We work diligently to provide a commencement ceremony that is an appropriate and enjoyable conclusion to this phase of your education.

The conferring of academic degrees is a tradition that dates back to the 12th century and is regarded as an important rite of passage for students and their families. Because commencement ceremonies are, by their very nature, festive and dignified occasions, all graduates are expected to wear traditional academic regalia and attire that is commensurate with formal academic ceremonies. Casual business attire, at a minimum, is appropriate. Black or dark-colored slacks and dress shoes are recommended. Ladies are encouraged to wear black or dark-colored slacks, skirts or dresses. You will be walking down - and then up - 51 steps en route to your seat in William R. Johnson Coliseum; for safety reasons, casual sandals and stiletto heels are not appropriate.

Cellular telephones and other electronic devices should be placed in a silent mode or turned off during the entire ceremony. Air horns and other artificial noisemakers, balloons, flags and banners are not appropriate and are not allowed in the coliseum. Any attendee who is disruptive during the ceremony or who fails to follow instructions may be excused from the venue.

SFA maintains a proud and historic tradition of having the university president shake hands with each degree candidate after his or her name is spoken. Because the final degree candidate is as important as the first, all attendees are expected to be seated during the ceremony and remain for the entire ceremony.

Each SFA graduate and guest deserves to enjoy a ceremony that reflects the satisfaction of achieving a worthy educational goal, without inappropriate or excessive interruptions from others. We ask for your assistance in making this event a pleasant experience for everyone in attendance. Congratulations, once again, and axe 'em, Jacks!

Graduation Application Information

How do I apply for graduation?

Apply in person - Rusk Building, Room 202 (preferred method for undergraduate students)

Apply by mail/email -

**No Electronic Signatures will be accepted**

When do I apply for graduation?

The application dates for applying for graduation are determined by the date of your intended commencement. Please refer to the list below:

  • MAY Commencement - Applications are taken September 15 through November 15 of prior year.
  • AUGUST Commencement - Applications are taken January 2 through March 2 of same year.
  • DECEMBER Commencement - Applications are taken April 1 through June 1 of same year.

Is there a graduation fee?

Yes.

The Graduation Processing Fee is $50.00 for the Bachelor's degree and $50.00 for the Master's or Doctoral degree. This charge is applied to your account. Please pay at the SFA Business Office or online through MySFA.

A late fee will be assessed to applications taken after the deadline date.

I have applied. Now what?

Applications are entered in the order in which they are received. Students will receive an e-mail when their application is entered. Once the application is entered, students seeking a Bachelor's degree must review their Graduation Requirements Audit with a Dean's Representative. Contact the numbers below for more information:

College of Business -- 468-4654

College of Education -- 468-2901

College of Fine Arts -- 468-2801

College of Forestry & Agriculture

  • Department of Agriculture -- 468-3705
  • Department of Forestry -- 468-3301

College of Liberal and Applied Arts -- 468-2205

College of Science and Mathematics -- 468-3902 (Watch your e-mail closely for a message from the Department of your major or Dean's Representative. If an e-mail is not received within two weeks or for further questions, call the number above.)

How do I view my personal graduation information?
  1. Log into mySFA
  2. Click on Academics
  3. To left of screen is a Graduation box
  4. Click View Personal Graduation Information link
  5. Read the information block and review your Personal Graduation Information
  6. Submit any changes to graduation@sfasu.edu. Include your name and ID number in the e-mail.
Why do I have a registration hold and how do I get it removed?

A registration hold will be placed on your account. The hold description is "Applied to Graduate" and the reason description is the month and year in which you plan to graduate. This hold is to prevent you from registering in any term after the one in which you plan to graduate.

  • If you need to register for additional courses in order to complete your degree, you MUST contact our office and move your graduation date.
  • If you are an overlap student, you will need to re-apply to the Graduate School. You will not be able to register for the next semester until your undergraduate degree is posted to your account.
  • If you are an undergraduate student and you have been accepted into SFA's Graduate School, you may not register until your undergraduate degree is posted to your account.
What is the Texas Tuition Rebate Opportunity?

Application:

Application for the tuition rebate happens automatically when the student applies to graduate.

Eligibility:

  • First college course after high school graduation must be taken in fall 1997 or later;
  • Student must have been a Texas resident at all times while pursuing the degree;
  • Student must have been entitled to pay in-state tuition at all times while pursuing the degree; and
  • Student must not have graduated yet.

Key eligibility requirements:

A student may qualify for the tuition rebate (up to $1000) if:

  • for a student who enrolled after high school graduation at a college or university for the first time in fall 1997 or later, s/he has attempted no more than three semester credit hours in excess of the minimum number of hours required for their degree. For example, a student who completes a bachelor's degree that requires 120 credit hours with no more than 123 credit hours attempted might qualify for this rebate; and
  • for a student who enrolled after high school graduation at a college or university for the first time in fall 2005 or later, s/he must also graduate in a timely manner to earn the tuition rebate. According to the most recent revision of the rebate program, a student who wants to receive the rebate must graduate with in four calendar years for a four-year degree program or within five calendar years "if the degree is in architecture, engineering or any other program determined by the Board to require more than four years to complete." Currently the Board has not identified any other five-year degree programs.

What could disqualify an Individual?

Attempted hours include every course for which the student has registered, as of the official Census Date, in every semester, including repeated courses and courses from which the student withdraws (dropped courses as well as withdrawal from the college or university). If a student has dropped more than one course after the official Census Date, he or she will probably not qualify for the rebate.

All credit earned by examination was originally counted, but a change in the law allows the first nine hours of credit earned by examination-for example, credit earned through AP courses, CLEP exams or high SAT or ACT scores-to be exempted; Those first nine credit hours do not count as hours attempted. Additional credit earned exclusively by examination will still count toward hours attempted.

Dual credit courses-courses taken in high school for both high school and college credit-counted as hours attempted until May 27, 2011, when the 82nd Texas Legislature passed SB 176, which exempts course credit earned prior to high school graduation from consideration in determining a student's eligibility.

Students enrolled in higher education in fall 2005 or later must graduate in a timely manner to be eligible to receive the tuition rebate. This means that a student must graduate within four calendar years from their initial enrollment in college after high school graduation for a four-year degree, and within five calendar years for a five-year degree. A five-year degree is currently defined as all architecture and engineering programs.

Although there are certain exceptions for hardship situations, most part-time students will no longer be eligible to receive the tuition rebate.

See detailed information on the Texas Tuition Rebate program.

Commencement Time & Location