Stephen F. Austin State University

Special Accommodations

Special Accommodations Criteria

Students requesting accommodations while living in campus housing should read this document and complete the attached Residence Life Special Accommodation Form. These guidelines are provided so that the Residence Life Department can respond appropriately to the individual needs of the student. The Residence Life Department reserves the right to determine eligibility for services based on the quality and scope of the submitted documentation. Documentation will receive confidential review by the Residence Life Department and/or the Residence Life Accommodation Assessment Committee.

Students requesting academic accommodations should contact Disability Services at 936-468-3004.

Guidelines for Documentation of a Disability


All students are expected to meet all university policies including the on-campus residency requirements. It is the university's goal to provide reasonable accommodations to assist students in meeting the university's policy.

Students who are requesting special accommodations from the Residence Life Department at Stephen F. Austin State University are required to submit documentation to verify eligibility. Under the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 (as amended) individuals with disabilities are guaranteed certain protections and rights of equal access to programs and services; thus the documentation should indicate that the disability substantially limits some major life activity. The following guidelines are provided in the interest of assuring that documentation is appropriate to verify eligibility and to support requests for housing accommodations. Appendix A may assist you in finding and working with a qualified professional in regard to documentation.

Definition of a Disability

Under provisions of Section 504 and the ADA, a person with a disability refers to any person who (1) has a physical or mental impairment which substantially limits one or more major life activities, (2) has a record of such impairment, or (3) is regarded as having such impairment. Disabilities may include but are not limited to the following: visual impairment; cerebral palsy; hearing impairment; seizure disorder; attention deficit disorder; orthopedic impairment; specific learning disability; cancer; diabetes; psychiatric disability, etc. This is not an all inclusive list. Just because a student has a recognized disability doesn't mean that it will lead to housing accommodations. Diagnosis, limitations, and severity, along with other specific information, should be documented according to the following guidelines.

Temporary Disabilities

The ADA doesn't cover temporary disabilities except under certain circumstances. The law doesn't provide accommodations for a student with a broken bone, recent surgery, someone on crutches, etc. The Residence Life Department policy states that a student may move to another room/floor upon request, if the space is available, just as any student would be allowed to move. If the student needs assistance that cannot be provided by a normal move, they should contact the Residence Life Office for more information.


The provision of all reasonable accommodations and services is based upon assessment of the impact of the student's disabilities. Documentation must be timely. Evaluation must have been completed within three years of date of submission and review. Some disabilities have a prognosis that traditionally changes after treatment or time (i.e. mood disorder, traumatic brain injury, or seizure disorder). In these cases, documentation may need to be updated to identify the current level of functioning even when the documentation is less than three years old.

Students making requests for housing accommodations due to disabilities must provide the following documentation:

The diagnostic report should include specific recommendations for accommodations as well as an explanation as to why each accommodation is recommended. Housing accommodation requests must be directly related to the individual's substantial limitation.

All reports should be on letterhead, typed, dated, signed and otherwise legible. Professionals conducting assessments, rendering diagnoses, and making recommendations for appropriate accommodations for students with disabilities must be qualified to do so. Documentation that is incomplete, does not specifically follow the guidelines above, or not specific may result in the denial of the student's request.

Substantiation of Specific Disabilities SFA's housing policies are in line with the American Lung Association's suggestions for minimizing the allergic reactions to most of the common allergies. Documentation should include:

Recommendations for Accommodations

Appeal Process


Submit medical documentation to:

Residence Life Department
c/o Special Accommodations
P.O. Box 13054 SFA
Nacogdoches, TX 75962
Phone: 936-468-2601
FAX: 936-468-2074

Disability Services Contact Information:

Disability Services
P.O. Box 6130 SFA
Nacogdoches, TX 75962
Phone: 936-468-3004
FAX: 936-468-1368
TDD: 936-468-1004

Appendix A - Recommendation for Finding and Working with Qualified Professionals

For assistance in finding and selecting a qualified professional:

In working with the professional:

Take a copy of these guidelines to the professional

As follow-up to the assessment by the professional:

Apply Online