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Travel to Washington, D.C. - University and State Requirements

Regardless of the purpose of the travel, an employee planning to travel to Washington, D.C. on university business must notify the university president in advance. The traveler must submit a travel request in SAP Concur and select Washington, D.C. as the expense type and complete appropriate fields. Once submitted online, it will automatically be routed to the president.

Additionally, per State law, if the travel is funded by state appropriations and its purpose is to engage in activities related to obtaining or spending federal funds, or to impact federal policies, the university must inform the Texas Office of State-Federal Relations (OSFR) by completing the OSFR Report of State Agency Travel to Washington, D.C. form. The provost's office will determine whether the OSFR should be informed of the travel. If so, the provost's office will complete and submit the OSFR form and maintain a copy.

Contact Information • (936) 468-2462 • (936) 468-6314 • fax: (936) 468-2207

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