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Travel Authorization (TA)

Except as stated in the Applicability section of the SFA Travel Guidelines, anyone traveling on university business must obtain permission in advance of the trip. Travel Authorizations must be submitted online in the Travel Expense Module (TEM). All estimated expenses of the trip are to be reflected on the Travel Authorization regardless of how they are to be paid (e.g. registration paid by voucher or P-card). A Travel Authorization must be submitted and approved at all applicable levels even if no travel expenses are anticipated.

The online Travel Authorization can be approved only when account balances are sufficient to cover the total estimated cost of the trip. Whenever possible the Travel Authorization should be entered and approved at least seven (7) working days prior to departure.

A Travel Planning Guide form is available to help departments gather travel information and subsequently enter the Travel Authorization into the TEM system. If desired, the form can be uploaded to the Travel Authorization as a PDF, but this is not required.

NOTE: Expenses cannot be reimbursed from an account not listed on the approved authorization.

Contact Information • (936) 468-2462 • (936) 468-6314 • fax: (936) 468-2207

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