Campus Alert

Outdoor siren and Jack Alert test Wednesday. Click here for more information.

Stephen F. Austin State University

Procurement & Property Services

Procurement and Property Services provides procurement tools to support customers in securing goods and services that represent the best value to the University, while promoting full and equal business opportunities for all businesses, and insuring that asset records are properly maintained.

We are located on the Northeast side of campus on the corner of East College and Wilson Drive. Click the link below to view a map.

Location_Map.jpg

Tips from Procurement

CAN'T FIND THE VENDOR IN BANNER
When you enter a requisition and you can't find the vendor in Banner, just put the vendor's name, address and contact information in document text. If you're talking with the vendor go ahead and request a W9 and forward it to your buyer. This can help speed up the ordering process.

RECEIVING
If you need help submitting receiving for your purchase order, please feel free to contact Central Receiving for a quick walk-through on completing the form. You may contact Debra Turnham, x4273, or Manny Guerrero, x4529.

REQUISITION COMMODITY CODES
Please do not use a travel commodity code in a requisition. Likewise, please do not use a purchase order commodity code in a travel requisition. If you're unsure, always call your buyer, and ask before you guess!

A purchase order commodity code looks like this: 000Pxxxxxx
A travel commodity code looks like this: 0000Txxxxx

FREIGHT

Do NOT create a separate line for freight. Freight will need to be added to your most expensive line item in the additional field. For questions concerning freight contact your buyer.

DOCUMENT TEXT AND LINE ITEM TEXT
Remember the difference between 'document text' and 'item text.' If you have any questions when completing your requisition:
'Document text' is general information you want to give your buyer about the purchase request.
'Item text' is the specific descriptive information about the line item.

TRAVEL REQUISITION TIP
Please make sure when you are entering travel reqs that you are sure to put the word 'TRAVEL' in the comments section. This will make processing your requisition go much smoother and ensure that it is routed correctly. If you have questions, please contact our office, ext. 2206.