Stephen F. Austin State University

Procurement & Property Services

Procurement and Property Services provides procurement tools to support customers in securing goods and services that represent the best value to the University, while promoting full and equal business opportunities for all businesses, and ensuring that asset records are properly maintained.

We are located on the Northeast side of campus on the corner of East College and Wilson Drive. Click the link below to view a map.


News from Procurement


All contracts, except ORSP contracts, must be routed to the Procurement Office as a starting point for processing. The contracts will be scanned and uploaded into an electronic system, iContracts, and routed to general counsel, then the division vice president for review, then to the president for signature, and finally returned to procurement. Where appropriate, the department will be engaged for coordination with the vendor for review of contract changes and/or signature. As is the case now, departments needing originals signatures will be contacted when their contract is ready to be picked up.

Contracts may be forwarded to procurement in any of the following ways:

  1. Electronically (MS Word or editable document format preferred) - email to
  2. Campus mail - Box 13030
  3. Hand delivered - corner of East College and Wilson Drive, Purchasing & Inventory Building

To assist us in capturing accurate information in iContracts, please complete a Contract Summary Form from the Procurement website and forward it with your contract. Remember, no employee has authority to sign a contract except the president.


Effective immediately the following changes have been implemented regarding the purchase of furniture/furnishings.

If you need to purchase furniture/furnishings only, a space modification form IS NOT required;

For furniture/furnishings only needs, contact the Design Center for a recommendation; ext. 1566,;

Furniture/Furnishings CAN NOT be purchased on a p-card or requisition submitted by the department unless recommended by the Design Center;


Do NOT create a separate line for freight. Freight will need to be added to your most expensive line item in the additional field. For questions concerning freight contact your buyer.

Remember the difference between 'document text' and 'item text.' If you have any questions when completing your requisition:

'Document text' is general information you want to give the purchaser about the purchase request.

'Item text' is the specific descriptive information about the line item.