Stephen F. Austin State University

Procurement & Property Services

*FRAUD ALERT*

SFA is alerting our suppliers to a fraud scam that is targeting suppliers at universities including Stephen F. Austin State University. Please take precautions so that your company is not a victim of this scam.

The fraud scam involves purchase orders and requests for product quotations that purport to originate from the university but are in fact fraudulent.

The scam operates in the following way: the supplier will receive an email requesting a quotation for goods. Later, a purchase order is emailed to the company that bears resemblance to an authentic university purchase order. The purchase order instructs delivery to an address not affiliated with the university. After shipping the merchandise, the company never receives payment and is unable to recover the shipped goods.

Please confirm the address for any suspicious or large dollar orders with SFA. Please feel free to contact SFA Procurement and Property Services at any time to confirm any future quotes and/or purchase orders.

SFA Procurement and Property Services appreciates the very important role our suppliers play in providing goods and services to our faculty and staff in support of our academic, administrative, and support endeavors.

While SFA cannot prevent this fraudulent activity, we supply our information security officer with details to investigate any suspicious activity as we become aware of specific instances.

Procurement and Property Services provides procurement tools to support customers in securing goods and services that represent the best value to the University, while promoting full and equal business opportunities for all businesses, and ensuring that asset records are properly maintained.

We are located on the Northeast side of campus on the corner of East College and Wilson Drive. Click the link below to view a map.

Location_Map.jpg

Contracts Processing

All contracts, except ORSP contracts, must be routed to the Procurement Office as a starting point for processing. The contracts will be scanned and uploaded into an electronic system, iContracts, and routed to general counsel, then the division vice president for review, then to the president for signature, and finally returned to Procurement. Where appropriate, the department will be engaged for coordination with the vendor for review of contract changes and/or signature. As is the case now, departments needing originals signatures will be contacted when their contract is ready to be picked up.

Contracts may be forwarded to Procurement in any of the following ways:

  1. Electronically (MS Word or editable document format preferred) - email to contracts@sfasu.edu
  2. Campus mail - Box 13030
  3. Hand delivered - 2124 Wilson Dr. (corner of East College and Wilson Drive, Purchasing & Inventory Building)

To assist us in capturing accurate information in iContracts, please complete a Contract Summary Form from the Procurement website and forward it with your contract. Remember, no employee has authority to sign a contract except the president.

Furniture/Furnishings Purchases

If you need to purchase furniture/furnishings only, a space modification form IS NOT required;

For furniture/furnishings only needs, contact the Design Center for a recommendation; ext. 1566, designcenter@sfasu.edu;

Furniture/Furnishings CAN NOT be purchased on a p-card or requisition submitted by the department unless recommended by the Design Center;

BANNER TIPS

FREIGHT
Create a separate line for freight. For questions concerning freight contact your buyer.

DOCUMENT TEXT AND LINE ITEM TEXT
Remember the difference between 'document text' and 'item text.' If you have any questions when completing your requisition:

'Document text' is general information you want to give the purchaser about the purchase request.

'Item text' is the specific descriptive information about the line item.

BANNER ADMIN (Banner 9) is replacing Internet Native Banner (Banner 8) on January 2, 2019

Banner Admin Reference Guide - Basic Navigation, Requisition Entry, P-Card Detail Entry