Stephen F. Austin State University

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The Transcript Department of the Office of the Registrar provides students access to their academic records on file at Stephen F. Austin State University.

Information and processing procedures are outlined at this portion of the website to aid in facilitating transcript and course description requests.

Contact the Library at 468-1497 and the Business Office at 468-6960 to make sure you have cleared all fiscal responsibilities to the university as this may prevent the release of transcripts.

Transcript Information

ACCREDITATION

Stephen F. Austin State University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award degrees at the bachelor's, master's and doctoral levels. Numerous programs of study at the University are accredited by specialized accrediting agencies.

TRANSCRIPT FORMAT

Students first enrolling Fall 1995 or later may have a computer generated transcript. Students enrolled before that date may have transcripts copied from a permanent record card.

UNIT OF CREDIT

The unit of credit is the semester hour, defined as one class meeting a week (or its equivalent) for one semester of 15 weeks.

COURSE NUMBERING SYSTEM

The course numbering system at Stephen F. Austin State University is assigned an alphabetic prefix and a three digit number. The first of these numeric digits identifies the academic level of the course. Freshman or first year courses are designated by a "1", sophomore or second year courses are designated by a "2", junior or third year courses are designated by a "3", senior or fourth year courses are designated by a "4", graduate level courses are designated by a "5" and doctoral level courses are designated by a "6". Prior to Fall 2010, certain 400 level courses may be approved for graduate level credit. These courses will appear on the graduate transcript. Certain other 100 - 400 level courses may appear on the graduate transcript with zero attempted and earned hours.

ACADEMIC STANDING IS CONSIDERED "GOOD" UNLESS OTHERWISE STATED

GRADE INFORMATION

COURSE GRADES

Information concerning grades and quality points may be found in SFA Policy 5.5 Course Grades.

Marks of K and KH appearing on a transcript indicate courses whose hours are not included in attempted, earned or GPA hours and are applicable only to a specific category of study abroad courses Current (Current Semester Only)

TRANSCRIPT SUMMARY INFORMATION IS SHOWN AT THE END OF EACH SEMESTER

Cumulative (Cumulative Grade Summary for all semesters)

AHRS = All attempted hours, including transfer work and remedial courses

EHRS = All earned hours, including transfer work but excluding remedial hours

GPAHRS = All quality hours used to compute the student's grade point average. Exclude pass hours, remedial courses and hours transferred from other institutions.

QPTS = Quality points earned from quality hours.

GPA = Total grade (quality) points earned at Stephen F. Austin State University divided by the total quality hours.

REPEAT GRADES

Students who make an F in a course can get credit only by repeating the course. Undergraduate students who want to repeat courses to improve their GPA at SFA must repeat those courses at SFA. For any course that is repeated at SFA, the grade earned in the most recent enrollment will be used to calculate the GPA. Credit hours for courses taken at other institutions to replace credit hours earned at SFA may be used to meet graduation credit-hour requirements, but not for GPA calculation. Repeat Grades is found in SFA Policy 5.5 Course Grades.

HONOR DESIGNATIONS

PRESIDENT'S HONOR ROLL

Undergraduate students are required to earn at least twelve quality hours with a 4.0 semester grade average.

DEAN'S LIST

Undergraduate students are required to earn at least twelve quality hours with a 3.000 (prior to Fall 2005), 3.500 (beginning Fall 2005) semester grade average.

GRADUATION HONORS Refer to the current Undergraduate General Bulletin for additional information.

Summa Cum Laude 3.8 to 4.0

Magna Cum Laude 3.6 to 3.79

Cum Laude 3.4 to 3.59

PROBATION OR SUSPENSION STATUS

Refer to current General Bulletin (undergraduates) or Graduate Bulletin (graduates) for additional information.

REINSTATEMENT

A student on academic suspension may be allowed to continue in the university if certain conditions are met. Refer to Policy 6.4

ACADEMIC CALENDAR (approx.)

Fall 16 weeks August thru December

Spring 16 weeks January thru May

Maymester 3 weeks May

Summer 1 5 weeks June thru July

Summer 2 5 weeks July thru August

For disciplinary record information, please contact the Office of Student Rights and Responsibilities at 936-468-2703.