Stephen F. Austin State University

Graduate Council

The Graduate Council is composed of 10 elected and appointed graduate faculty members, providing each college with at least one faculty representative on the council and includes one graduate student as an active member representing a constituency of the graduate student body. Additionally, there are three appointed ex officio members, including the registrar, the director of the Ralph W. Steen Library, and a representative of the faculty Senate. The council constitutes the primary advisory body for graduate education at the university and makes recommendations on all aspects of graduate education throughout the university. These faculty members represent not only their individual departments and colleges but also serve as important contacts and sources of information for both faculty and graduate students. Members of the council serve a three-year term.

Graduate Council By-Laws

(Revised November 1996)

Purpose

The University Graduate Council serves as an advisory body for graduate education at SFA. The Council makes recommendations concerning:

  1. Policies and procedures relative to graduate student admission and programs;
  2. Membership on the graduate faculty;
  3. Graduate curriculum including new programs and substantive changes;
  4. Graduate theses, exhibitions, performances, and dissertations;
  5. Graduate student appeals; and
  6. Other matters pertaining to graduate education as requested by the Associate Vice President for Graduate Studies and Research, the Vice President for Academic Affairs, or the President of the University.

Membership

The Graduate Council shall consist of seven (7) elected and three (3) appointed members of the graduate faculty. Each college shall elect one representative from the full members of the graduate faculty in that col1ege. Three members shal1 be appointed by the Associate Vice President for Graduate Studies and Research, subject to the principle of proportionate representation from each col1ege on the basis offul1 members of the graduate faculty in the respective colleges, and subject further to the approval of the Vice President for Academic Affairs.

Both elected and appointed members of the Council shal1 serve three-year terms. The terms shall be staggered in order to ensure that only one third of the terms expire each year. Upon the expiration of a term, the Council member is ineligible for re-election or reappointment for three years.

A vacancy on the Council shall be filled by election or appointment, whichever is applicable to the position vacated. A person so elected to fin a partial term shall be ineligible, at the expiration of the term, for re-election or reappointment for three years. Should a vacancy occur at such a time when the unfll1ed portion of a member's term is one semester or less, the Chair of the University Graduate Council may appoint a ful1 member of the graduate faculty from the
appropriate college to fill the partial term. Under these circumstances, the person appointed to fill the partial term shall be eligible for re-election or reappointment.

The Registrar, the Director of Libraries, a representative of the Faculty Senate, and a graduate student shall be ex officio, non-voting members of the Council. Other ex-officio, non-voting members may be appointed to the Council as determined by the Associate Vice President for Graduate Studies and Research, with the approval of the Vice President for Academic Affairs.

Officers

CHAIR: The Chair of the University Graduate Council shall be the Associate Vice President for Graduate Studies and Research. The Chair shall prepare the agenda and preside over the meetings of the Council, establish ad-hoc committees, and appoint the membership of the Council committees. He or she shall serve as an ex-officio, non-voting member of all committees.

SECRETARY: The Secretary shall be appointed by the Associate Vice President for Graduate Studies and Research from either the membership of the Council or from outside of the Council membership. The Secretary shall have no voting privileges unless he or she is a member of the Council.

Meetings

Regular meetings of the University Graduate Council shall be held on the fourth Thursday of each month or as otherwise determined by the Chair. Members of the Council shall be notified at least one week prior to a meeting.

All meetings of the Council shall be conducted in accordance with parliamentary procedure specified in Robert's Rules of Order.

A simple majority of the ten voting members of the Council shall be considered a quorum for the purposes of conducting business. No action of the Council shall be considered valid unless it is conducted at a meeting at which a quorum is present. If a quorum is not present, the meeting shall be adjourned and a new meeting scheduled.

All matters before the Council, except the amendment of by-laws, shall be decided by a simple majority vote of members present.

Matters before the Council shall be submitted for a first reading at a regular meeting ofthe Council prior to action being taken. Action may be taken at the next meeting of the Council.

Committees

The Standing Committees of the University Graduate Council shall be as follows:

  1. Academic Affairs Committee
  2. Faculty Affairs Committee
  3. Student Affairs Committee

The Chair of the University Graduate Council shall appoint the chair and membership of each standing committee.

The Chair of the University Graduate Council shall appoint ad-hoc committees as necessary in order to achieve the goals and objectives of the Council. [Chairs of all ad-hoc committees shall be voting or ex-officio members of the Council, but any member of the graduate faculty is eligible to be appointed to such committees.] Ad-hoc committees shall cease to exist once a final report has been submitted to the Council.

The names of the chairs and members of committees must be announced to the Council before committees may conduct business.

Amendment of By-Laws

The University Graduate Council by-laws may be amended at any regular meeting of the Council by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting, and with the subsequent approval of the Vice President for Academic Affairs.

Council Roster

Member College Phone Box Term Ends Selection
- Graduate School 2807 13024 - -
Mary Nelle Brunson Graduate School 2707 6079 - Chair
- Fine Arts 1186 13043 2015 Elected
Dana Cooper Faculty Senate Representative 2224 13013 - Ex Officio
Greg Miller Sciences and Mathematics 1860 13040 2013 Appointed
Jeanie Gresham Education 1759 13017 2013 Elected
Shirley Dickerson Library Director 1414 13055 - Ex Officio
Joe Musser Sciences and Mathematics 2015 13044 2013 Elected
Kevin West Liberal Arts 2498 13007 2013 Appointed
Brittany Peden Graduate Student Representative 2807 13024 - Ex Officio
DawnElla Rust Education 1495 13015 2013 Appointed
Perky Beisel Liberal and Applied Arts 2093 13013 2014 Elected
Emmerentie Oliphant Liberal and Applied Arts 2291 6104 2015 Elected
Jack Ethridge Business 1820 13005 2014 Elected
Lynda Langham Registrar 2120 13050 - Ex Officio
Erin Brown Forestry and Agriculture 3705 13000 2014 Elected