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Enrollment Status and Withdrawal Policy

Enrollment Status and Withdrawing from the University

Any change in your enrollment status for a given semester may result in a reduction or cancellation of your Financial Assistance.  Example: Dropping classes from full-time to half-time or less may make your responsible for any repayment of the difference between the amount you received and the amount specified for the new enrollment status.  For specific disbursement rules for each Financial Aid program (grants, loans, etc.) go to Financial Aid Programs.

Withdrawing from the university prior to the end of a semester could result in denial of Financial Assistance (not meet SAP requirements) for future terms.  This denial may be appealed by turning in a written appeal form to the Financial Aid Appeals Committee for review.  Withdrawing may also necessitate a refund calculation be performed to determine if any funds are required to be paid back to the university or Title IV programs.

Financial Aid Withdrawal Policy

Return of Financial Aid Policy

If You Withdraw:

Federal regulations require Stephen F. Austin State University to perform a calculation for the return of federal financial aid when a financial aid recipient withdraws, is expelled, or other wise ceases to be a student at SFA before the end of the semester for which aid was received.  The return amount due to the federal financial aid program(s) is calculated on a per diem basis with a formula established by Federal regulations.  In other words, we will calculate the percentage of aid you have earned by dividing the number of days you were enrolled before withdrawal by the number of days in the semester.    The remaining portion of your aid will be returned.  Returns are required to be calculated on any student who withdraws before 60% of the semester is completed. An example of the federal refund formula is available upon request in the Financial Aid office.

The returns will be applied to the financial aid programs in the following order:  Federal Unsubsidized Stafford loans, Federal Subsidized Stafford loans, Perkins loans, PLUS loans, Pell grants, FSEOG grants, and other Title IV programs.  Funds returned to the federal loan program will reduce the student’s loan balance with their lender.  The student will be responsible for reimbursing Stephen F. Austin for any funds returned by the university on behalf of the student.  Student will be notified of this amount by mail, and balances must be paid in the Business Office.

Stephen F. Austin State University is also required to return non-federal funds in the event that a student withdraws from the university.  Non-federal funds include state and institutional grants, loans, and scholarships. The student will be responsible for reimbursing Stephen F. Austin for any funds returned by the university on behalf of the student.  The return of non-federal funds will be calculated using the following schedule:

Regular Semester:

 

Summer Term: 

In the event that a non-federal financial assistance program or privately funded scholarship has their own return policy, their policy supersedes this policy.

If You Receive All QF’s or a Combination of W’s and QF’s for the Semester:

Federal regulations require that Stephen F. Austin State University identify all unofficial withdrawals and perform a calculation for the return of their federal financial aid.  An official withdrawal is a student who stops attending classes before the end of the semester without notifying the Registrar’s Office that they have withdrawn from the university.  If you receive all QF’s or a combination of W’s and QF’s for the semester, you will be classified as an unofficial withdrawal. 

By federal law, Stephen F. Austin must return up to 50% of the federal financial aid assistance received by students who unofficially withdraw.  This means that a calculation will be done by the Financial Aid Office for the return of part of the federal aid you received the semester you ceased attending.  This money will be sent back to the federal program as described under the withdrawal policy, and you will be required to repay this amount to the University.

Students who receive all QF’s or a combination of QF’s and W’s must notify the Financial Aid Office to see if they can be excluded from this calculation.  Students will be excluded if they sat for at least one final, whether or not they passed it.  In addition, students who turned in assignments or received a test grade after 60% of the semester is completed will not be required to return federal financial aid. Documentation of either of the above two exclusion must be provided by the student.  Acceptable documentation would be a letter or e-mail from the student’s professor or dean. 

Federal funds must be returned within 45 calendar days of the date the school determined the student withdrew. after grades are posted. Therefore, the Financial Aid Office must receive documentation of exclusions within 30 calendar days of grades being posted unless an extension has been granted by the Financial Aid Office.

The returns will be applied to the financial aid programs in the following order:  Federal Unsubsidized Stafford loans, Federal Subsidized Stafford loans, Perkins loans, PLUS loans, Pell grants, FSEOG grants, and other Title IV programs.  Funds returned to the federal loan program will reduce the student’s loan balance with their lender.  The student will be responsible for reimbursing Stephen F. Austin for any funds returned by the university on behalf of the student.  Student will be notified of this amount by mail, and balances must be paid in the Business Office.

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