Stephen F. Austin State University

Procurement Forms & Manuals

Procurement Manuals

Banner Navigation Guide

Basic navigation for individuals who will be using the Banner Requisition module - manual is provided in training class

File size: 626.89 KB

Updated: Thursday, November 15, 2012

Banner Procurement Requisitions, Approvals and Receiving

Instructions for entering requisitions, approving requisitions, submitting receiving, and other related processes in the Banner purchase requisition system - manual is provided in training class

File size: 1961.81 KB

Updated: Thursday, December 11, 2014

Banner Approvals

Instructions only for approving requisitions - manual is provided with confirmation email when registering through myTraining

Banner Purchase Order Receiving

Instructions only for submitting receiving for purchase orders - manual is provided with confirmation email when you register through myTraining

File size: 604.53 KB

Updated: Thursday, December 11, 2014

Procurement Forms

Contract Summary Form

To be provided as a cover page for contracts routed to the Procurement Office

Request for Space Modification or Design

All requests for space modification or design are to be submitted using this form including:

Furnishings: furniture or furnishings associated with a project
(Note: for furnishings only contact the Design Center for recommendations)
Finishes: painting, wall covering, flooring, cabinetry/millwork or building signage

Structural Remodel: project includes moving walls, doors, storage areas, etc.

Building System Remodel: project includes changes to, addition or deletion of electrical, HVAC, voice/data, water, other infrastructure, etc.

Space Function Change: project includes changing the use of a space

New Space Request: request to obtain new real estate, building on existing real estate, utilize currently unused space, utilize space that belongs to another department, etc.

Technology: visual display systems, classroom and conference room technology, computer labs, etc.

For additional information:

Space Modification - Frequently Asked Questions

Space Modification - How To Guide

Space Modification - Project Phases

Space Modification - What to Expect

Receiving Form for Purchase Orders

To be completed and submitted immediately upon receipt of goods or services ordered by procurement with a purchase order

Sole Source/Sole Product Justification

To be completed and submitted to the purchaser when a purchase requisition is submitted for a good or service without either brand or vendor competition

Substitute W-9

File size: 21.16 KB

Updated: Wednesday, September 09, 2015

Tax Exempt Letter

Open letter to vendors citing SFA's tax exempt status; no tax exempt number

Texas Sales and Use Tax Exempt Form

The Texas Sales and Use Tax Exempt form should meet the needs of any vendors who will not accept the "Tax Exempt Letter". This form does not include nor does it require a tax exempt number to be valid.

Voluntary Product Accessibility Template (VPAT)

The Voluntary Product Accessibility Template®, or VPAT®, is a tool used to document a product's conformance with accessibility standards. This is provided by ITI; more information is available on their website.