Stephen F. Austin State University

P-Card Forms & Manuals

P-Card Manual, Instructions, and Reference Materials

P-Card Program Guide

Detailed manual of the rules and regulations associated with using the P-Card

File size: 753.72 KB

Updated: Wednesday, September 24, 2014

P-Card Detail Entry in Banner

Instructions for entering transaction detail in Banner

File size: 1093.90 KB

Updated: Wednesday, September 24, 2014

Transaction Detail Summary Instructions

Instructions for WebFOCUS report that must be printed and signed each month after detailing is completed.

File size: 615.84 KB

Updated: Wednesday, September 24, 2014

P-Card Account Codes - Alphabetic

Alphabetic list of the most common account codes to be used when detailing p-card transactions

File size: 67.43 KB

Updated: Wednesday, January 22, 2014

P-Card Account Codes - Numeric

Numeric list of the most common account codes to be used when detailing p-card transactions

File size: 20.99 KB

Updated: Wednesday, January 22, 2014

CitiBank Online Instructions

Instructions for creating a log-in to access CitiBank accounts. You can view transactions, set up a profile, link accounts, add email preferences, etc...

File size: 238.45 KB

Updated: Wednesday, September 24, 2014

P-Card Forms

P-Card Application

To be completed and signed by the department head for an employee to receive a p-card

File size: 40.55 KB

Updated: Monday, April 28, 2014

P-Card Use Form

Used to document the cardholder's willingness to allow another person to use his/her card and understanding of the cardholder's responsibilities; must be completed and submitted to the p-card coordinator before allowing someone else to use the card

File size: 30.68 KB

Updated: Tuesday, April 15, 2014

HEF Approval

Must be completed by the cardholder and approved by the P-Card Coordinator before any purchase is made on the p-card with HEF

File size: 37.37 KB

Updated: Monday, April 28, 2014

Exception Form

Must be completed and approved by the P-Card Coordinator to approve an exception to rules in the P-Card Program Guide

File size: 68.70 KB

Updated: Tuesday, March 25, 2014

Documentation/Problem Resolution Form

Used to document unusual circumstances surrounding purchases; to be filed with the receipt/invoice to which it applies

File size: 76.40 KB

Updated: Tuesday, March 25, 2014

Citibank Dispute Form

Must be completed and submitted to the P-Card Coordinator and Accounts Payable Supervisor when the cardholder wishes to dispute payment of a p-card charge

File size: 34.84 KB

Updated: Tuesday, March 25, 2014

Quick Reference

File size: 15.01 KB

Updated: Tuesday, March 25, 2014

Tax Exempt Documents

Hobby Lobby Tax Exempt Card

File size: 27.00 KB

Updated: Wednesday, August 27, 2014

Dollar General Tax Exempt Form

File size: 37.24 KB

Updated: Wednesday, August 27, 2014

SFA Tax Exempt Letter

File size: 101.06 KB

Updated: Friday, December 13, 2013

SFA Texas Sales and Use Tax Exemption Form

File size: 33.87 KB

Updated: Thursday, September 25, 2014