Stephen F. Austin State University

P-Card Forms & Manuals

P-Card Manual, Instructions, and Reference Materials

P-Card Program Guide

Detailed manual of the rules and regulations associated with using the P-Card

File size: 881.54 KB

Updated: Tuesday, April 05, 2016

P-Card Detail Entry in Banner

Instructions for entering transaction detail in Banner

File size: 1093.90 KB

Updated: Wednesday, September 24, 2014

Transaction Detail Summary Instructions

Instructions for WebFOCUS report that must be printed and signed each month after detailing is completed.

File size: 186.58 KB

Updated: Monday, February 09, 2015

P-Card Account Codes - Alphabetic

Alphabetic list of the most common account codes to be used when detailing p-card transactions

File size: 77.84 KB

Updated: Tuesday, January 26, 2016

P-Card Account Codes - Numeric

Numeric list of the most common account codes to be used when detailing p-card transactions

File size: 20.99 KB

Updated: Wednesday, January 22, 2014

CitiBank Online Instructions

Instructions for creating a log-in to access CitiBank accounts. You can view transactions, set up a profile, link accounts, add email preferences, etc...

File size: 82.22 KB

Updated: Friday, August 07, 2015

P-Card Forms

P-Card Application

To be completed and signed by the department head for an employee to receive a p-card

File size: 27.29 KB

Updated: Wednesday, September 21, 2016

P-Card Use Form

Used to document the cardholder's willingness to allow another person to use his/her card and understanding of the cardholder's responsibilities; must be completed and submitted to the p-card coordinator before allowing someone else to use the card

File size: 88.98 KB

Updated: Tuesday, August 04, 2015

HEF Approval

Must be completed by the cardholder and approved by the P-Card Coordinator before any purchase is made on the p-card with HEF

File size: 32.21 KB

Updated: Friday, August 07, 2015

Exception Form

Must be completed and approved by the P-Card Coordinator to approve an exception to rules in the P-Card Program Guide

File size: 21.65 KB

Updated: Wednesday, August 19, 2015

Documentation/Problem Resolution Form

Used to document unusual circumstances surrounding purchases; to be filed with the receipt/invoice to which it applies

File size: 12.69 KB

Updated: Tuesday, August 11, 2015

Citibank Dispute Form

Must be completed and submitted to Citibank and P-Card Coordinator when the cardholder wishes to dispute payment of a p-card charge

File size: 34.84 KB

Updated: Tuesday, March 25, 2014

Quick Reference

File size: 109.86 KB

Updated: Wednesday, May 04, 2016

Tax Exempt Documents

Hobby Lobby Tax Exempt Card

File size: 13.04 KB

Updated: Thursday, July 13, 2017

Dollar General Tax Exempt Form

File size: 41.17 KB

Updated: Tuesday, January 05, 2016

SFA Tax Exempt Letter

File size: 162.44 KB

Updated: Thursday, November 12, 2015

SFA Texas Sales and Use Tax Exemption Form

File size: 26.92 KB

Updated: Friday, July 07, 2017

Texas Hotel Occupancy Tax Exemption Certificate

File size: 185.32 KB

Updated: Thursday, September 21, 2017