Absence Notification Request

Dean of Students Office

HOP policy 04-110: Absence for university-sponsored trips should utilize the institutional absence notification. 

HOP policy 04-112: Absence for military-service obligations should utilize the military service absence notification. 

Faculty notification request for emergencies

The Dean of Students Office can assist you by verifying the absence was due to an emergency or critical situation and notifying your instructor. Note: our office does not excuse student absences. It is at the discretion of your instructor whether to excuse an absence.

Examples of emergency and critical situations:

  • Death of a family member
  • Emergency hospitalization
  • Apartment fire or natural disaster

Request a Faculty Notification

You may need to provide supporting documentation:

  • Death certificates
  • Obituaries/programs with name of deceased displayed
  • Medical discharge documents
  • Reports from first responders

Next: Develop a plan forward

We recommend you also contact your instructor directly to develop an action plan to address missed coursework, assignments or exams.

 

Non-emergency absence examples:

  • Short-term illness (e.g., COVID, colds, flu, etc.)
  • Doctor’s appointments
  • Jury duty
  • Job interviews
  • Events (e.g., weddings, family graduations, etc.)

Contact your instructor directly to notify them of non-emergency absences. Do not use the faculty notification request form.