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Policy Manual

Policy Manual

Board of Regents

Policy Revised
1.1 Reserved  
1.2 Reserved  
1.3 Contracting Authority Oct. 31, 2022
1.4 Items Requiring Board of Regents Approval July 26, 2022
1.5 Naming Guidelines Nov. 1, 2021
1.6 Policy Development and Format July 26, 2022
1.7 Reserved  
1.8 Selection of Positions Reporting to the President and Head Coaches April 18, 2020

 

General Administration

Policy Revised
2.1 Access to University Records July 27, 2021
2.2 Accessibility for Persons with Disabilities Oct. 26, 2020
2.3 Institutional Effectiveness Nov. 1, 2021
2.4 Authority to Act in the Absence of the President July 26, 2022
2.5 Compliance with the Americans with Disabilities Act and the ADA Amendments Act July 26, 2022
2.6 Ethics Nov. 1, 2021
2.7 Fraud Nov. 1, 2021
2.8 Notary Public Nov. 1, 2021
2.9 Records Management July 27, 2021
2.10 Student Records April 11, 2022
2.11 Nondiscrimination July 27, 2021
2.12 Compliance July 26, 2022
2.13 Title IX Jan. 30, 2023
2.14 Reserved  
2.15 Export Control April 20, 2021
2.16 Distinguished Guests Jan. 30, 2023
2.17 Electronic Signatures April 18, 2020

 

Finance and Accounting

Policy Revised
3.1 Agency Funds July 26, 2022
3.2 Annual Budget Preparation July 21, 2020
3.3 Auditing a Course - Tuition and Fees July 27 2021
3.4 Fixed Tuition Price Plans July 21, 2020
3.5 Post Bond Issuance Federal Tax Compliance July 27, 2021
3.6 Cellular Telephones and Wireless Communication Devices April 20, 2021
Reserved  
3.8 Course Fees July 21, 2020
3.9 Departmental Budgeting and Accounting Responsibilities April 18, 2020
3.10 Discretionary Use of University Funds July 26, 2022
3.11 Environmental Services Fee March 20, 2020
3.12 Establishing a New Departmental Account: FOP April 20, 2021
3.13 Expenditure Authority for Financial Transactions April 20, 2021
3.14 External Bank Accounts July 27, 2021
3.15 Financial Exigency July 27, 2021
3.16 Gift Reporting Oct. 26, 2020
3.17 Gifts, Loans, Endowments and Bequests July 26, 2022
3.18 Gifts, Prizes and Awards July 21, 2020
3.19 Institutional Reserves Oct. 31, 2022
3.20 Investments - Endowment Funds Jan. 30, 2023
3.21 Investments Jan. 30, 2023
3.22 Laboratory Fees Oct. 28, 2019
3.23 Moving Expenses Oct. 31, 2022
3.24 Out-of-State Electronic Fee July 27, 2021
3.25 Private Support Organizations or Donors Nov. 1, 2021
3.26 Receipts and Deposits Jan. 30, 2023
3.27 Returned Payments April 18, 2020
3.28 Student and Non-student Accounts Receivable Jan. 30, 2023
3.29 Travel April 11, 2022
3.30 Travel Card (T-Card) April 20, 2021
3.31 Comprehensive Scholarship Administration July 26, 2022
3.32 Expenditure of Higher Education Funds Feb. 1, 2022
3.33 Tuition Set-Aside Funds Programs July 26, 2022

 

Academic Programs and Degrees

Policy Revised
5.1 Academic Program Review Jan. 30, 2023
5.2 Certificate Programs Oct. 28, 2019
5.3 Continuing Education Oct. 31, 2022
5.4 Credit and Contact Hours Oct. 31, 2022
5.5 Course Grades April 20, 2021
5.6 Curation of Archaeological Collections Feb. 1, 2022
5.7 Curriculum Reviews, Modification and Approvals July 21, 2020
5.8 Developmental Education and Texas Success Initiative July 21, 2020
5.9 Discontinuance of Program or Academic Unit April 11, 2022
5.10 Establishing Centers, Institutes and Specialized Testing or Service Laboratories Oct. 28, 2019
5.11 Extra-institutional Learning Experience in the BAAS Degree April 20, 2021
5.12 Honorary Degree Feb. 2, 2021
5.13 Off-Campus Credit Courses Feb. 2, 2021
5.14 English Proficiency Jan. 30, 2023
5.15 Out-of-State Course Delivery April 18, 2020
5.16 Professional Educators Council Jan. 28, 2020
5.17 Stone Fort Museum Collections Jan. 30, 2023

 

Academics, Student

Policy Revised
6.1 Academic Accommodation for Students with Disabilities April 11, 2022
6.2 Academic Advising for Undergraduate Students July 21, 2020
6.3 Final Course Grade Appeals by Students Feb. 2, 2021
6.4 Academic Probation, Suspension, and Reinstatement for Undergraduates Jan. 30, 2023
6.5 Advanced Placement Guidelines July 26, 2022
6.6 Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities Jan. 30, 2023
6.7 Class Attendance Feb. 2, 2021
6.8 Commencement April 20, 2021
6.9 Concurrent and Dual Credit Enrollment Programs Oct. 26, 2020
6.10 Course Add/Drop May 7, 2021
6.11 Doctoral Students: Allowable Credit Hours and Completion Times Jan. 30, 2023
6.12 Graduate Assistantships July 27, 2021
6.13 Graduate Student Advising Jan. 30, 2023
6.14 Military Service Activation July 26, 2022
6.15 In-Residence Requirement April 18, 2020
6.16 Satisfactory Academic Progress for Financial Aid Recipients July 26, 2022
6.17 Graduate Admission July 27, 2021
6.18 Second Baccalaureate Degrees July 26, 2022
6.19 Student Fiscal Appeals Jan. 30, 2023
6.20 Undergraduate Admissions and Credits July 21, 2020
6.21 Tuition Rebate Oct. 26, 2020
6.22 Withdrawal Without Financial Clearance Feb. 1, 2022
6.23 Prohibition of Enrollment Inducement of Students Utilizing Military Benefits  Oct. 31, 2022
6.24 Student Medical Appeal Feb. 1, 2022

 

Academics, Faculty

Policy Revised
7.1 Academic and Professional Qualifications Jan. 30, 2023
7.2 Academic Appointments and Titles Jan. 30, 2023
7.3 Academic Freedom and Responsibility July 23, 2019
7.4 Academic Promotion of Full-Time Faculty Oct. 28, 2019
7.5 Adjunct Faculty Performance Evaluation Jan. 28, 2020
7.6 Faculty Merit Pay Jan. 30, 2023
7.7 Reserved  
7.8 Dead Week April 20, 2021
7.9 Distance Education Faculty Competencies and Compensation July 27, 2021
7.10 Emeritus Oct. 31, 2022
7.11 Faculty Code of Conduct Feb. 1, 2022
7.12 Faculty Search Oct. 31, 2022
7.13 Faculty Workload Oct. 31, 2022
7.14 Final Examination Scheduling Feb. 1, 2022
7.15 Guest Lecturers Oct. 31, 2022
7.16 Purchased Instructor-Generated Materials Jan. 28, 2020
7.17 Library Faculty Oct. 31, 2022
7.18 Meeting and Conducting Classes Feb. 1, 2022
7.19 Misconduct in Scholarly or Creative Activities Jan. 30, 2023
7.20 Reserved  
7.21 Part-time Faculty July 21, 2020
7.22 Performance Evaluation of Faculty Oct. 31, 2022
7.23 Reserved  
7.24 Regents Scholar Oct. 31, 2022
7.25 Faculty Disagreements Jan. 30, 2023
7.26 Course Enrollment July 26, 2022
7.27 Student Evaluation of Instruction Jan. 28, 2020
7.28 Summer Teaching Appointments Jan. 30, 2023
7.29 Tenure and Continued Employment Jan. 30, 2023
7.30 Terminal Degrees Nov. 1, 2021

 

Grants and Research

Policy Revised
8.1 Effort Reporting and Certification for Sponsored Activities April 11, 2022
8.2 Financial Conflicts of Interest in Sponsored Activities April 11, 2022
8.3 Grants and Contracts Administration April 11, 2022
8.4 Human Research Subjects Protection Feb. 2, 2021
8.5 Facilities and Administrative (Indirect) Cost Recovery, Distribution and Use April 11, 2022
8.6 Institutional Animal Care and Use Committee (IACUC) April 11, 2022
8.7 Misconduct in Federally Funded Research Oct. 31, 2022
8.8 Payments to Human Research Subjects April 11, 2022
8.9 Recombinant DNA and/or Infectious Biohazards in Teaching and Research April 18, 2020
8.10 Texas Comprehensive Research Fund July 26, 2022
8.11 Research Enhancement Program April 18, 2020
8.12 Fixed Amount Awards April 11, 2022

 

Intellectual Property

Policy Revised
9.1 Reserved  
9.2 Reproduction of Copyrighted Works by Educators and Librarians April 11, 2022
9.3 Digital Millennium Copyright April 20, 2021
9.4 Intellectual Property July 26, 2022
9.5 Reserved  

 

Student Affairs

Policy Revised
10.1 Textbook Adoption Timeline Feb. 2, 2021
10.2 Reserved  
10.3 Hazing July 27, 2021
10.4 Student Code of Conduct July 26, 2022
10.5 Reserved  
10.6 Student Employment July 27, 2021
10.7 Reserved  
10.8 Student Media Jan. 30, 2023
10.9 Student Organization Formation and Recognition Oct. 26, 2020
10.10 Student Organization Risk Management Training Jan. 30, 2023
10.11 Student Service Fee Allocations Feb. 1, 2022
10.12 Student Travel Jan. 30, 2023
10.13 Student Involuntary Withdrawal Nov. 1, 2021

 

Employment

Policy Revised
11.1 Affirmative Action Feb. 1, 2022
11.2 At-Will Employment April 18, 2020
11.3 Authorization for the University President to Suspend Faculty and Staff Nov. 1, 2021
11.4 Discipline and Discharge Oct. 31, 2022
11.5 Staff Employment Oct. 31, 2022
11.6 Drug and Alcohol Testing April 18, 2020
11.7 Reserved  
11.8 Electronic Personnel Action Form Nov. 1, 2021
11.9 Employee Affirmative Action/Recruitment Plan Feb. 1, 2022
11.10 Employee Terminations and Transfers April 18, 2020
11.11 Employee Training and Development July 27, 2021
11.12 Employment of Persons with Criminal History Feb. 2, 2021
11.13 Reserved  
11.14 Fair Labor Standards Jan. 28, 2020
11.15 Grievance and Appeals July 26, 2022
11.16 Nepotism April 20, 2021
11.17 New Employee Orientation April 11, 2022
11.18 Organized Work Stoppage Nov. 1, 2021
11.19 Outside Employment July 26, 2022
11.20 Performance Management Plan Oct. 31, 2022
11.21 Probationary Period of Employment April 20, 2021
11.22 Reasonable Workplace Accommodations Oct. 31, 2022
11.23 Reduction in Force of Staff and Non-Tenure Track Employees July 21, 2020
11.24 Return to Work Feb. 1, 2022
11.25 Security-Sensitive Positions Feb. 2, 2021
11.26 Selective Service Registration April 18, 2020
11.27 Telecommuting Arrangements for Staff Employees July 27, 2021
11.28 Temporary Employment Feb. 2, 2021
11.29 Student Internships July 21, 2020
11.30 Time Reporting for Non-Exempt Employees Feb. 2, 2021
11.31 Reserved  
11.32 Volunteer Workers July 21, 2020
11.33 Workplace Accommodations for Lactation and Breastfeeding Nov. 1, 2021

 

Compensation and Benefits

Policy Revised
12.1 Compensation from Grants, Contracts and Other Sponsored Agreements April 11, 2022
12.2 Staff Compensation and Classification July 21, 2020
12.3 Reserved  
12.4 Reserved  
12.5 Lumberjack Education Assistance Program Jan. 30, 2023
12.6 Faculty Compensation April 18, 2020
12.7 Faculty Development Leaves Jan. 30, 2023
12.8 Faculty and Staff Athletic Ticket Purchases Feb. 1, 2022
12.9 Family and Medical Leave April 11, 2022
12.10 Insurance and Other Benefits April 20, 2021
12.11 Leaves of Absence and Miscellaneous Leave - Faculty and Staff Nov. 1, 2021
12.12 Reserved  
12.13 Longevity Pay and Hazardous Duty Pay April 18, 2020
12.14 Overtime and Compensatory Time Oct. 28, 2019
12.15 Retirement Programs Feb. 2, 2021
12.16 Additional Compensation July 27, 2021
12.17 Reserved  
12.18 Sick Leave Nov. 1, 2021
12.19 Reserved  
12.20 University Awards Programs July 27, 2021
12.21 Vacation Leave Oct. 28, 2019
12.22 Reserved  
12.23 Workers Compensation Coverage Feb. 2, 2021
12.24 Working Hours and Holidays Oct. 31, 2022

 

Health and Safety

Policy Revised
13.1 AIDS and HIV Jan. 30, 2023
13.2 Animals on University Property July 26, 2022
13.3 Annual Disclosure of Crime Statistics Jan. 30, 2023
13.4 Asbestos Management Feb. 2, 2021
13.5 Campus Programs for Minors April 11, 2022
13.6 Disposition of Abandoned Personal Property Jan. 28, 2020
13.7 Alcohol Service Feb. 2, 2021
13.8 Emergency Operations April 20, 2021
13.9 Firearms, Explosives and Ammunition July 27, 2021
13.10 Health and Safety Feb. 1, 2022
13.11 Illicit Drugs and Alcohol Abuse Nov. 1, 2021
13.12 University Closure for Inclement Weather and Other Emergencies Oct. 31, 2022
13.13 Missing Student Notification July 26, 2022
13.14 Parking Services July 26, 2022
13.15 Children in the Workplace July 26, 2022
13.16 Public Health Oct. 31, 2022
13.17 Radioactive or Radiation-Producing Materials or Equipment July 27, 2021
13.18 Reporting of Abuse, Exploitation or Neglect of Elderly Persons or Persons with Disabilities Oct. 31, 2022
13.19 Risk Management Feb. 2, 2021
13.20 Skating, Skateboarding and Motorized Scooters April 11, 2022
13.21 Smoking, Vaping and Use of Tobacco Products Feb. 1, 2022
13.22 Timely Warning Oct. 31, 2022
13.23 Training and Certification of University Vehicle Operators April 18, 2020
13.24 Fire and Life Safety July 26, 2022
13.25 Wellness Release Time July 21, 2020
13.26 Environmental Management Oct. 26, 2020

 

Security

Policy Revised
14.1 Information Security Management Oct. 26, 2020
14.2 Acceptable Use of Information Resources Nov. 1, 2021
14.3 Reserved  
14.4 Gramm Leach Bliley Act Required Information Security and Identity Theft Prevention April 20, 2021
14.5 Reserved  
14.6 Reserved  
14.7 Access to Facilities Feb. 2, 2021
14.8 Payment Card Acceptance and Security April 11, 2022
14.9 Safe and Vault Combinations Jan. 30, 2023
14.10 Security Systems April 20, 2021
14.11 Wireless Networking July 27, 2021
14.12 Reserved  
14.13 University ID Cards July 27, 2021
14.14 Information Security Incident Response and Reporting July 27, 2021

 

Marketing and Communication

Policy Revised
15.1 Email for University Communication April 11, 2022
15.2 Mobile Device Applications April 20, 2021
15.3 News Releases and Media Contact April 11, 2022
15.4 Reserved  
15.5 University Letterhead and Email Signatures April 11, 2022
15.6 University Logo and Seal Oct. 26, 2020
15.7 Reserved  
15.8 University Publications, Mass Email and Webpages April 11, 2022
15.9 Reserved  
15.10 University Website April 18, 2020
15.11 Social Media Feb. 1, 2022

 

Facility and Property Management

Policy Revised
16.1 Academic Facilities for Non-Academic Activities July 21, 2020
16.2 Reserved  
16.3 Space Assignment, Management and Planning April 11, 2022
16.4 Expressive Activities Feb. 2, 2021
16.5 Austin Building Conference Rooms Jan. 30, 2023
16.6 Campus Design Standards July 26, 2022
16.7 Camps and Conferences July 26, 2022
16.8 Campus Facilities for Political Purposes Nov. 1, 2021
16.9 Accessibility of Electronic Information Resources Oct. 31, 2022
16.10 Energy Conservation July 27, 2021
16.11 Fleet Management July 27, 2021
16.12 Guest Speaker April 11, 2022
16.13 Homer Bryce Stadium and William R. Johnson Coliseum Jan. 30, 2023
16.14 Kennedy Auditorium July 21, 2020
16.15 Lease, Rental or Use of Off-Campus Facilities July 27, 2021
16.16 Mail Services Feb. 1, 2022
16.17 Markers, Monuments and Artwork April 11, 2022
16.18 Norton HPE Complex July 26, 2022
16.19 Reserved  
16.20 Physical Plant Charges July 27, 2021
16.21 Reserved  
16.22 Property Liability Jan. 30, 2023
16.23 Rental of University Vehicles July 27, 2021
16.24 Reserved  
16.25 Solicitation on Campus April 11, 2022
16.26 Student Center Operations Feb. 1, 2022
16.27 The Ed and Gwen Cole Art Center and the Griffith Gallery Feb. 2, 2021
16.28 Telecommunication Services Feb. 1, 2022
16.29 Ticket Office Services Feb. 1, 2022
16.30 Turner Auditorium Oct. 26, 2020
16.31 Use of Amplified Sound on Campus Grounds July 21, 2020
16.32 Juanita Curry Boynton House July 26, 2022
16.33 Use of University Facilities Jan. 30, 2023
16.34 Vehicle Repair and Maintenance April 18, 2020
16.35 Vending Nov. 1, 2021
16.36. Vendor Protests July 26, 2022
16.37 Work Requests Feb. 1, 2022

 

Purchasing

Policy Revised
17.1 Best Value Procurement April 20, 2021
17.2 Central Receiving Jan. 30, 2023
17.3 Central Stores July 27, 2021
17.4 Reserved  
17.5 Delegated Purchasing Authority Feb. 1, 2022
17.6 Food Purchases Oct. 31, 2022
17.7 Historically Underutilized Businesses Feb. 2, 2021
17.8 Reserved  
17.9 Interdepartmental Transfer (IDT) July 26, 2022
17.10 Reserved  
17.11 Procurement Card (P-Card) Feb. 2, 2021
17.12 Reserved  
17.13 Prompt Payment to Vendors Jan. 30, 2023
17.14 Property Inventory and Management July 21, 2020
17.15 Reserved  
17.16 Purchase of Electronic and Information Resources Oct. 31, 2022
17.17 Reserved  
17.18 Reserved  
17.19 Reserved  
17.20 Direct Pay Disbursements April 20, 2021
17.21 Purchasing Ethics July 27, 2021
17.22 Reserved  
17.23 Reserved  
17.24 Year-end Purchasing July 21, 2020
17.25 Procurement Training July 27, 2021