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Academic Affairs Schedule of Deadlines 2020-2021

August 2020
3 Request for furniture only due to Space Modification Committee
24 - Sept. 11 Spring 21 course Offering Analysis (Platinum Analytics)
31 Signed faculty contracts due back to deans
September 2020
1 - Jan. 13 Program Review * - Conduct self-study of all programs in the academic department following Academic Program Review (policy 5.1) and THECB Graduate Program Review Guidelines (Dr. Guidry)
1 Final Program Review from prior academic year and final recommendation document electronically forwarded to the Office of Institutional Research sfa_ir@sfasu.edu with copy to appropriate college
1 Syllabus and CV must be uploaded for classes offered Fall 2020 (7 days after 1st class day)
4 Signed faculty contracts due to PROVOST
10 Faculty data management updates due in Banner for Fall 2020 (Office of Institutional Research - Karyn Hall)
14 Course Offering Analysis results delivery
14 Policy Revisions due for October Board Meeting
14 Course sections updates due in Banner for Fall 2020. Faculty teaching load credits automatically loaded for each faculty/course section for Fall 2019. Reports emailed to faculty data managers for review and action as needed. (Karyn Hall)
14-25 Department level schedule refinement as required/desired
24 Board items due for November meeting
25 Schedule of Classes for Spring 2021 due to DEANS
October 2020
1 One-year and triennial on-line evaluations* OPEN for deans, chairs and directors
1 Program Review * - Identify external reviewer/s as required by policy 5.1 and THECB and submit recommendation to ACADEMIC DEAN
1 Schedule of classes available on line (Lynda Langham)
12 Request from Provost to deans to initiate faculty development leave proposals for 2021/2022
19 Nominations for Minnie Stevens Piper Foundation Distinguished Professorship Award to PROVOST
23 Report any classroom or laboratory inventory changes (chairs, equipment, etc.) for Spring 2021 to JOHN CALAHAN
29 College/Department room scheduling cut-off
November 2020
1 One-year and triennial on-line evaluations CLOSED for deans, chairs and directors
2 Requests for outside employment for academic year 2020/2021 due to Provost
2 Program Reviews - Deans will select one/two external reviews as per procedures and make appropriate arrangements
9 Classroom assignments published in Banner
9-13 Spring Early Registration (Lynda Langham)
16 Workload reassignment requests SUMMARY for Spring 2021 to PROVOST
20 Faculty development leave applications for 2021/2022 to DEANS
December 2020
1 Applications for faculty development leaves 2021/2022 due electronically to Provost
1 Requests for Space Modification or Design (SMD) due to Space Modification Committee (i.e. Dean Review/Approval) for work to be considered in the current or next fiscal year.
7 Requests for all new positions for 2021 / 2022 from deans/directors to PROVOST(submit in memo format)
7 Policy Revisions due for January Board Meeting
14 Report classrooms and class laboratories to be removed from the active teaching inventory for Fall 2020 to JOHN CALAHAN
14 Complete online application to add course to the core (effective 2021/2022)
16 All undergraduate curriculum changes due to Undergraduate Curriculum Committee via PROVOST office for approval at April 2021 board meeting (except for TCCNS process due May 24)
16 All graduate curriculum changes due to Graduate Council, via PROVOST office (except for TCCNS process due May 24)
January 2021
7 Board items due for January Board Meeting
11 Program Review - Draft report of self-study document electronically sent to college dean from academic department
13 Nominations for Regents Scholar due to DEAN'S OFFICE (see policy 7.24)
13 Last day to complete online Faculty Activity Report FOR FACULTY
15 Syllabus and CV must be uploaded for all classes offered in Spring Semester (7 days after 1st class day)
26 Faculty data management updates due in Banner for Spring 2021 (Office of Institutional Research - Karyn Hall)
27 Completed staff evaluations due to PROVOST
February 2021
2 Course sections updates due in Banner for Spring 2021. Faculty teaching load credits automatically loaded for each faculty/course section for Spring 2021. After data load, reports are emailed to faculty data managers for review and action as needed. (Office of Institutional Research - Karyn Hall)
3 Program Review - Self-study document sent to external reviewer/s
4 Chair's recommendations for Teaching Excellence Awards sent to deans
6 Faculty teaching load credit updates (as applicable) for course sections due in Banner for Spring 2021 (Office of Institutional Research - Karyn Hall)
12 Nomination portfolios for Regents Scholar due to PROVOST
15 Dossiers for Regents Scholar nominees due to Office of Provost
15 Schedule of classes for Maymester, Summer I, Summer II and Fall 2021 due to deans (Lynda Langham)
22 Provost office will form committee to review Regents Scholar dossiers
22 Recommendations from deans regarding promotion and tenure for 2021/2022 to PROVOST
22 Dean's recommendations for Teaching Excellence Awards sent to Provost
26 Faculty development leave recommendations due from committee to PROVOST
26 Policy Revisions due for April Board Meeting
26 Schedule of classes for Summer 2021 and Fall 2021 available online
March 2021
3 Workload reassignment requests SUMMARY for Fall 2021 to PROVOST
4 Departments complete room assignments for Fall 2021
8 Recommendation made to President for Regents Scholar 2022 (to be approved at April board meeting)
8 Undergraduate curriculum changes for 2021/2022 from Undergraduate Curriculum Committee to PROVOST
8 Graduate curriculum changes for 2021/2022 from Graduate Council to PROVOST
8 Reclassification requests due to HR
24 Tenure and promotion recommendations from Provost to PRESIDENT
25 Board items due for April Board Meeting to PROVOST
30 Physical inventory due
April 2021
1 Program Reviews: Self-study committee, department chair and dean make final recommendations based on one external review
14 Completed Program Review document electronically submitted to Provost
14 Faculty evaluations due for calendar year Jan 1 - Dec 31, 2020 FROM DEANS
May 2021
3 Post Tenure recommendations due to Provost office from Deans
10 - June 14 Program Review: Provost meets with dean/department chair or representatives to discuss implementation plan
31 All annual Program Reviews due
June 2021
11 Policy Revisions due for July Board Meeting
25 Board items due for July Board Meeting to PROVOST
July 2021
1 Provost submits graduate Program Reviews electronically to THECB
8 Report any classroom or laboratory inventory changes (chairs, equipment, etc) for Fall 2021 to JOHN CALAHAN
8 Submit updated classroom scheduling preference worksheets for Fall 2020 to JOHN CALAHAN

Contact

Division of Academic Affairs
936.468.2707
Fax: 936.468.4077
brewersj@sfasu.edu

Physical Address:
1936 North Street
Austin Building
Room 309

Mailing Address:
P.O. Box 6079, SFA Station
Nacogdoches, Texas 75962

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