Axe ’Em, Jacks!
Academic Affairs Schedule of Deadlines 2019-20
| August 2019 | |
| 1 | Request for furniture only due to Space Modification Committee |
| 26 - Sept. 13 | Spring 20 course Offering Analysis (Platinum Analytics) |
| 31 | Signed faculty contracts due back to deans |
| September 2019 | |
| 1 - Jan. 15 | Program Review * - Conduct self-study of all programs in the academic department following Academic Program Review (policy 5.1) and THECB Graduate Program Review Guidelines (Dr. Guidry) |
| 2 | Final Program Review and final recommendation document electronically forwarded to the Office of Institutional Research sfa_ir@sfasu.edu with copy to appropriate college |
| 2 | Syllabus and CV must be uploaded for classes offered Fall 2019 (7 days after 1st class day) |
| 6 | Signed faculty contracts due to PROVOST |
| 10 | Faculty data management updates due in Banner for Fall 2019 (Karyn Hall) |
| 16 | Course Offering Analysis results delivery |
| 16 | Policy Revisions due for October Board Meeting |
| 16 | Course sections updates due in Banner for Fall 2019. Faculty teaching load credits automatically loaded for each faculty/course section for Fall 2018. Reports emailed to faculty data managers for review and action as needed. (Karyn Hall) |
| 16 - 27 | Department level schedule refinement as required/desired |
| 23 | One-year and triennial on-line evaluations* OPEN for deans, chairs and directors |
| 26 | Board items due for November meeting |
| 27 | Schedule of Classes for Spring 2020 due to DEANS |
| October 2019 | |
| 2 | Program Review * - Identify external reviewer/s as required by policy 5.1 and THECB and submit recommendation to ACADEMIC DEAN |
| 2 | Schedule of classes available on line (Lynda Langham) |
| 14 | Request from Provost to deans to initiate faculty development leave proposals for 2020/2021 |
| 21 | Nominations for Minnie Stevens Piper Foundation Distinguished Professorship Award to PROVOST |
| 23 | One-year and triennial on-line evaluations CLOSED for deans, chairs and directors |
| 25 | Report any classroom or laboratory inventory changes (chairs, equipment, etc.) for Spring 2020 to JOHN CALAHAN |
| 31 | College/Department room scheduling cut-off |
| November 2019 | |
| 4 | Requests for outside employment for academic year 2019 / 2020 due to Provost |
| 4 |
Academic Program Assessment Coordinators submit Academic Program Assessment Program Reports in TracDat. |
| 4 | Program Reviews - Deans will select one/two external reviews as per procedures and make appropriate arrangements |
| 5 | New or revised course fee or lab fee requests from college deans to DR. GUIDRY |
| 11 | Classroom assignments published in Banner |
| 11 - 15 | Spring Early Registration (Lynda Langham) |
| 18 | Workload reassignment requests SUMMARY for Spring 2020 to PROVOST |
| 22 | Faculty development leave applications for 2020 / 2021 to DEANS |
| December 2019 | |
| 2 | Applications for faculty development leaves 2020 / 2021 due electronically to Provost |
| 2 | Requests for Space Modification or Design (SMD) due to Space Modification Committee (i.e. Dean Review/Approval) for work to be considered in the current or next fiscal year. |
| 2 | Course fees submitted from Provost to BUDGET DIRECTOR |
| 9 | Requests for all new positions for 2020 / 2021 from deans to PROVOST(submit in memo format) |
| 9 | Policy Revisions due for January Board Meeting |
| 16 | Report classrooms and class laboratories to be removed from the active teaching inventory for Fall 2019 to JOHN CALAHAN |
| 16 | Complete online application to add course to the core (effective 2020 / 2021) |
| 18 | All undergraduate curriculum changes due to Undergraduate Curriculum Committee via PROVOST office for approval at April 2020 board meeting (except for TCCNS process due May 24) |
| 18 | All graduate curriculum changes due to Graduate Council, via PROVOST office (except for TCCNS process due May 24) |
| January 2020 | |
| 9 | Board items due for January Board Meeting |
| 13 | Program Review - Draft report of self-study document electronically sent to college dean from academic department |
| 15 | Nominations for Regents Scholar due to Office of Provost (see policy 7.24) |
| 15 | Last day to complete online Faculty Activity Report FOR FACULTY |
| 20 | Course Fee Approval Forms for ALL 2019 / 2020 course fees from each unit head due to PROVOST |
| 27 | Faculty data management updates due in Banner for Spring 2020 (Karyn Hall) |
| 29 | Completed staff evaluations due to PROVOST |
| 30 | Syllabus and CV must be uploaded for all classes offered in Spring Semester (7 days after 1st class day) |
| February 2020 | |
| 4 | Course sections updates due in Banner for Spring 2020 Faculty teaching load credits automatically loaded for each faculty/course section for Spring 2020. After data load, reports are emailed to faculty data managers for review and action as needed. (Karyn Hall) |
| 5 | Program Review - Self-study document sent to external reviewer/s |
| 6 | Chair's recommendations for Teaching Excellence Awards sent to deans |
| 14 | Nominations for Regents Scholar due to PROVOST |
| 17 | Faculty teaching load credit updates (as applicable) for course sections due in Banner for Spring 2020 (Karyn Hall) |
| 17 | Dossiers for Regents Scholar nominees due to Office of Provost |
| 17 | Schedule of classes for Maymester, Summer I, Summer II and Fall 2020 due to deans (Lynda Langham) |
| 24 | Provost office will form committee to review Regents Scholar dossiers |
| 24 | Recommendations from deans regarding promotion and tenure for 2020 / 2021 to PROVOST |
| 24 | Dean's recommendations for Teaching Excellence Awards sent to Provost |
| 28 | Faculty development leave recommendations due from committee to PROVOST |
| 28 | Policy Revisions due for April Board Meeting |
| 28 | Schedule of classes for Maymester, Summer I, Summer II and Fall 2020 available online |
| March 2020 | |
| 2 | Summer budget due to PROVOST from deans |
| 4 | Workload reassignment requests SUMMARY for Fall 2020 to PROVOST |
| 5 | Departments complete room assignments for Fall 2019 |
| 9 | Recommendation made to President for Regents Scholar 2021 (to be approved at April board meeting) |
| 9 | Undergraduate curriculum changes for 2020 / 2021 from Undergraduate Curriculum Committee to PROVOST |
| 9 | Graduate curriculum changes for 2020 / 2021 from Graduate Council to PROVOST |
| 9 | Reclassification requests due to HR |
| 18 | Summer budget due to budget director from PROVOST |
| 25 | Tenure and promotion recommendations from Provost to PRESIDENT |
| 26 | Board items due for April Board Meeting to PROVOST |
| 31 | Physical inventory due |
| April 2020 | |
| 2 | Program Reviews: Self-study committee, department chair and dean make final recommendations based on one external review |
| 6 | FY2021 Annual Budget Requests and FY2021 Budget Reallocation forms due from Deans and Directors to Provost |
| 6 | Estimated income budget worksheets from deans and directors to Budget Office |
| 15 | Completed Program Review document electronically submitted to Provost |
| 15 | Faculty evaluations due for calendar year Jan 1 - Dec 31, 2019 FROM DEANS |
| May 2020 | |
| 4 | Post Tenure recommendations due to Provost office from Deans |
| 11 - June 15 | Program Review: Provost meets with dean/department chair or representatives to discuss implementation plan |
| June 2020 | |
| 12 |
Academic Program Assessment Coordinators submit Academic Program Assessment Reports in TracDat. |
| 12 | Policy Revisions due for July Board Meeting |
| 26 | Board items due for July Board Meeting to PROVOST |
| July 2020 | |
| 2 | Provost submits graduate Program Reviews electronically to THECB |
| 9 | Report any classroom or laboratory inventory changes (chairs, equipment, etc) for Fall 2020 to JOHN CALAHAN |
| 9 | Submit updated classroom scheduling preference worksheets for Fall 2019 to JOHN CALAHAN |