Axe ’Em, Jacks!
Category I — Confidential
| Name/Title | Description/Purpose | Time Period | Data Type - ITS policy | Contact Office/Unit | Contact Name | Contact Email | Division |
|---|---|---|---|---|---|---|---|
| Core Curriculum Assessment Student Work Samples & Scoring | All students enrolled in core courses. | Each Semester | Category I - Confidential | Institutional Assessment and Accreditation | Christina Wilson | Christina.Wilson@sfasu.edu | Academic Affairs |
| Core Curriculum Assessment Work Samples & Scoring | To collect samples of student work in LiveText each long semester that are assessed in the following long semester. | Each long semester beginning in AY 2015. | Category I - Confidential | Institutional Assessment and Accreditation | Christina Wilson | Christina.Wilson@sfasu.edu | Academic Affairs |
| ETS Proficiency Profile Scores | About 200 freshmen and 200 seniors are tested each academic year. The test measures student skills in reading, writing, critical thinking, and matematics. | The ETS PP is administered to classes and groups of students throughout the year. | Category I - Confidential | Institutional Assessment and Accreditation | Christina Wilson | Christina.Wilson@sfasu.edu | Academic Affairs |
| PCOE Unit Assessments - *exclusive to Educator Preparation | Key assessments designed to measure critical knowledge, skills and dispositions of educator candidates. | each semester | Category I - Confidential | PCOE Assessment and Accountability | Christina Sinclair | sinclaircd1@sfasu.edu | Academic Affairs |
| Educator Certification | Listing of students in the Educator Certification program as well as student teaching information | each term | Category I - Confidential | PCOE Assessment and Accountability | Christina Sinclair | edcert@sfasu.edu | Academic Affairs |
| School of Honors Membership | Lisitng of students in the school of honors, as well as all of the honors course work completed, as well as honors contract information. | each term | Category I - Confidential | School of Honors | Michael Tkacik | mtkacik@sfasu.edu | Academic Affairs |
| Audit Reports | Final Audit Reports that are approved by the Board of Regents | 1989-present | Category I - Confidential | Audit Services | Jane Ann Bridges | bridgesja1@sfasu.edu | Audit |
| EthicsPoint | EthicsPoint is a third-party phone- and internet-based reporting system to provide a confidential reporting system for the community. | Ongoing 2006 - present | Category I - Confidential | Audit Services | Jane Ann Bridges | bridgesja1@sfasu.edu | Audit |
| Admission Application Data | Biographical information, Test Scores, High School and/or College information, contact information, contact source | ongoing | Category I - Confidential | Admissions | Janna Chancey | Janna.Chancey@sfasu.edu | Enrollment and Student Engagement |
| Prospective Student Data | Biographical information, High School and/or College information, contact information, contact source | ongoing | Category I - Confidential | Admissions | Janna Chancey | Janna.Chancey@sfasu.edu | Enrollment and Student Engagement |
| Titanium Scheduler | Electronic Records Managment System | Annual | Category I - Confidential | Counseling Services | Clare Fite | fitec@sfasu.edu | Enrollment and Student Engagement |
| Togetherall | Online Community MH Support Platform | Annual | Category I - Confidential | Counseling Services | Clare Fite | fitec@sfasu.edu | Enrollment and Student Engagement |
| Citizenship Flag match | FAFSA matches with Social Security Admin & Department of Homeland security to verifiy citizenship status | Aid year student completed FAFSA | Category I - Confidential | Financial Aid | Tammy Mitchum | mitchumtm@sfasu.edu | Enrollment and Student Engagement |
| Financial Need amount (based on federal formula) | FAFSA completion results (EFC) | Aid year student completed FAFSA | Category I - Confidential | Financial Aid | Tammy Mitchum | mitchumtm@sfasu.edu | Enrollment and Student Engagement |
| Homeless/unaccompanied youth | student will self-report if they are homeless youth | Aid year student completed FAFSA | Category I - Confidential | Financial Aid | Tammy Mitchum | mitchumtm@sfasu.edu | Enrollment and Student Engagement |
| orphan/foster care youth | student will self-report if they are an orphan/ward of the court | Aid year student completed FAFSA | Category I - Confidential | Financial Aid | Tammy Mitchum | mitchumtm@sfasu.edu | Enrollment and Student Engagement |
| Parent/Student adjusted income/taxes paid | In order to calculate the EFC any student that completes a FAFSA application must enter parent and student adjusted gross income & taxes paid | Aid year student completed FAFSA | Category I - Confidential | Financial Aid | Tammy Mitchum | mitchumtm@sfasu.edu | Enrollment and Student Engagement |
| Parent/Student household size | Student will indicate who lives in their household. (siblings, parents, others) | Aid year student completed FAFSA | Category I - Confidential | Financial Aid | Tammy Mitchum | mitchumtm@sfasu.edu | Enrollment and Student Engagement |
| parent/student marital status | Self-reported | Aid year student completed FAFSA | Category I - Confidential | Financial Aid | Tammy Mitchum | mitchumtm@sfasu.edu | Enrollment and Student Engagement |
| Parental highest grade completed | Self-reported | Aid year student completed FAFSA | Category I - Confidential | Financial Aid | Tammy Mitchum | mitchumtm@sfasu.edu | Enrollment and Student Engagement |
| Prior school awards Pell/Federal loans only | Dept of Ed provides all universities access to databases that house student awards(pell, teach, loans) | Aid year student completed FAFSA | Category I - Confidential | Financial Aid | Tammy Mitchum | mitchumtm@sfasu.edu | Enrollment and Student Engagement |
| Prior school State grant award(Tx grant/BOT) | The Coordinating Board | Aid year student completed FAFSA | Category I - Confidential | Financial Aid | Tammy Mitchum | mitchumtm@sfasu.edu | Enrollment and Student Engagement |
| Selective Service Registration | Male students must be registered for selective serivce before aid can be awarded | Aid year student completed FAFSA | Category I - Confidential | Financial Aid | Tammy Mitchum | mitchumtm@sfasu.edu | Enrollment and Student Engagement |
| Student loan debt & default information | Defaulted students are not eligible for aid and there are loan limits set forth for DOE that must be followed | Aid year student completed FAFSA | Category I - Confidential | Financial Aid | Tammy Mitchum | mitchumtm@sfasu.edu | Enrollment and Student Engagement |
| Veteran Affairs match | FAFSA matches with VA to confirm if student is a veteran | Aid year student completed FAFSA | Category I - Confidential | Financial Aid | Tammy Mitchum | mitchumtm@sfasu.edu | Enrollment and Student Engagement |
| Medicat | Electronic Medical Record system | Annual | Category I - Confidential | Health Services | Marcie Shoemaker | marcie.shoemaker@sfasu.edu | Enrollment and Student Engagement |
| CPL software | Lab results system | Annual | Category I - Confidential | Health Services | Marcie Shoemaker | marcie.shoemaker@sfasu.edu | Enrollment and Student Engagement |
| Waystar | Clearing house for electronic claims | Annual | Category I - Confidential | Health Services | Marcie Shoemaker | marcie.shoemaker@sfasu.edu | Enrollment and Student Engagement |
| Availity,CignaforHCP,Optom,Tricare | Online website for EOB's, Claims, Eligibility | Annual | Category I - Confidential | Health Services | Marcie Shoemaker | marcie.shoemaker@sfasu.edu | Enrollment and Student Engagement |
| Change Healthcare,Humana,Lewmark | Online website for EOB's, Claims, Eligibility | Annual | Category I - Confidential | Health Services | Marcie Shoemaker | marcie.shoemaker@sfasu.edu | Enrollment and Student Engagement |
| Sfax | Fax system for secure faxing | Annual | Category I - Confidential | Health Services | Marcie Shoemaker | marcie.shoemaker@sfasu.edu | Enrollment and Student Engagement |
| Financial Aid Survey | To colllect information from students using the services of the Office of Finanacial Aid. | Each year beginning in AY 2013 until current semester. | Category I - Confidential | Institutional Assessment and Accreditation | Christina Wilson | Christina.Wilson@sfasu.edu | Enrollment and Student Engagement |
| Student Academic Information | All student biographical and academic information | Permanent | Category I - Confidential | Registrar's Office | Mickey Diez | Mickey.Diez@sfasu.edu | Enrollment and Student Engagement |
| PantrySoft | Annual | Category I - Confidential | Student Development & Support | Enrollment and Student Engagement | |||
| Maxient | Student Software- conduct, case management, etc. | Category I - Confidential | Enrollment and Student Engagement | ||||
| Luxer One | Annual | Category I - Confidential | Enrollment and Student Engagement | ||||
| iCE (Internet Claims Edge) | iCE is CCMSI’s proprietary Workers’ Compensation Information System, designed to provide claim analysis and reporting. Claims can be sorted by type, date of loss, total incurred or filtered using a range of customizable options. Additionally, iCE lets you drill down into any specific claim to access detailed information, including the adjuster’s notes and bill images. | Ongoing September 2023- Present | Category I - Confidential | Environmental Health, Safety & Risk Management | Jeremy Higgins | higginsjk@sfasu.edu | Organizational Effectiveness |
| Employee and applicant Data | Employee and applicant Data including: race, gender, age, years of service, number of employees, salaries, tiem reporting, benefits reporting, training | historical | Category I - Confidential | Human Resources | John Wyatt | wyattjohn@sfasu.edu | Organizational Effectiveness |
| Academic Works | Scholarship matching and awarding program | year round | Category I - Confidential | Advancement Services | Brittney Goad | bmgoad@sfasu.edu | University Advancement |
| SFA Alumni/Donor Database - Blackbaud Raisers Edge - NXT | Database of the university alumni and donors. It contains all basic demographic information, giving information, student activities, graduation information, board status, Do not contact details, employer information and demographics. It also contains the capability of running financial reports on all gifts given based upon FOP. | available year round | Category I - Confidential | Advancement Services | Brittney Goad | bmgoad@sfasu.edu | University Advancement |
| iWave | Prospect research/wealth ranking | year round | Category I - Confidential | Development Office | Trey Turner | turnertrey@sfasu.edu | University Advancement |
Category II — Protected
| Name/Title | Description/Purpose | Time Period | Data Type - ITS policy | Contact Office/Unit | Contact Name | Contact Email | Division |
|---|---|---|---|---|---|---|---|
| Annual Assesment Reports | Each assessment unit at the university submits an annual assessment report in TracDat. | Each year beginning in AY 2006. | Category II - Protected | Institutional Assessment and Accreditation | Christina Wilson | Christina.Wilson@sfasu.edu | Academic Affairs |
| Faculty Survey of Assessment Culture | To determine the perceptions of assessment culture among faculty. | Each year beginning in AY 2015. | Category II - Protected | Institutional Assessment and Accreditation | Christina Wilson | Christina.Wilson@sfasu.edu | Academic Affairs |
| Institutional Effectiveness Audit | A comprehensive audit is done each year of the assessment reports at the university. | Each year beginning AY 2006. | Category II - Protected | Institutional Assessment and Accreditation | Christina Wilson | Christina.Wilson@sfasu.edu | Academic Affairs |
| Senior Exit Survey Results | To collect information from graduating seniors on academic programs, core learning outcomes, and services provided by departments. | Each year beginning in AY 2014 until current semester. | Category II - Protected | Institutional Assessment and Accreditation | Christina Wilson | Christina.Wilson@sfasu.edu | Academic Affairs |
| Platinum Analytics - AdAstra | Category II - Protected | Institutional Assessment and Accreditation | Christina Wilson | Christina.Wilson@sfasu.edu | Academic Affairs | ||
| Daily Registration Headcount & Credit-Hour Count | Since summer of 2006, ITS & OIR have retained a daily count of registered students up to the census date. Since the spring of 2014, the daily count has run through the last class day. The count is listed for the university, each college, and each department. | First day of registration for a term through the last class day. | Category II - Protected | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| Campus Climate Survey Results | Assess campus climate with regard to sexual assault/sexual misconduct. | April | Category II - Protected | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| Annual Risk Assessment Survey | Risk Assessment Survey used to gather to gather assessment of risks and specific department operational information across the campus | Annually - Jan/Feb 2004-present | Category II - Protected | Audit Services | Jane Ann Bridges | bridgesja1@sfasu.edu | Audit |
| RecAutomation (Spectrum CSI) | Facility Access, Scheduling, and Point of Sale Management | Annual (multi-year) | Category II - Protected | Campus Recreation | Steven Whitman | whitmansm@sfasu.edu | Enrollment and Student Engagement |
| When2Work | Staff Scheduling | Annual | Category II - Protected | Campus Recreation | Steven Whitman | whitmansm@sfasu.edu | Enrollment and Student Engagement |
| IMLeagues | Intramural and Sport Club organization and scheduling | Annual | Category II - Protected | Campus Recreation | Steven Whitman | whitmansm@sfasu.edu | Enrollment and Student Engagement |
| Qualtirics for survey data | We survey parents of LJRC, Intramural participants, fitness participants on a regular basis | Annual | Category II - Protected | Campus Recreation | Enrollment and Student Engagement | ||
| Qualtrics for surveys | We survey all students and members annually/bi-annually | Annual or bi-annual | Category II - Protected | Enrollment and Student Engagement | |||
| RMIS Application | This is a web application for tracking risk management insurance policies and claims, covered assets, and other information. The modules in RMIS include policies, claims, vehicles inventory, unmanned aircraft systems, and equipment; access levels may be read-only or read-write. | Ongoing September 2023- Present | Category II - Protected | Environmental Health, Safety & Risk Management | Jeremy Higgins | higginsjk@sfasu.edu | Organizational Effectiveness |
| Risk Management MS SharePoint | SharePoint is an online platform for sharing documents, allowing users to upload, view, and retrieve files. The University of Texas System (UT System) Office of Risk Management (ORM) uses SharePoint to distribute important documents, such as Systemwide insurance policies, to the Risk Management contacts at UT institutions. | Ongoing September 2023- Present | Category II - Protected | Environmental Health, Safety & Risk Management | Jeremy Higgins | higginsjk@sfasu.edu | Organizational Effectiveness |
| SafetyCulture | SafetyCulture is an online inspection software utilized by EHSRM to complete and store the following inspections: Fire Drills, Laboratory, Eyewash and Safety Shower, Fire extinguisher, Stairwell, Fire door, Radiation, vehicle, Occupational Hazard assessments, Noise Exposure Survey, and Sidewalk. This application is also used to complete incident documentation as needed. | Ongoing January 2022-Present | Category II - Protected | Environmental Health, Safety & Risk Management | Jeremy Higgins | higginsjk@sfasu.edu | Organizational Effectiveness |
| Microsoft Teams EHSRM Channel | EHSRM's Teams channels now houses both hazardous waste inventories and campus chemical inventories. | Ongoing September 2024-Present | Category II - Protected | Environmental Health, Safety & Risk Management | Jeremy Higgins | higginsjk@sfasu.edu | Organizational Effectiveness |
| Safety Common drive | The departmental z drive contains past records of permits, inspections, training, asbestos, auto insurance, property insurance, and SORM workers compensation data. | Ongoing | Category II - Protected | Environmental Health, Safety & Risk Management | Jeremy Higgins | higginsjk@sfasu.edu | Organizational Effectiveness |
| NCAA Report | Report of athletic activity (financial?) | fiscal year | Category II - Protected | Financial Reporting | Kendall Rocha | Kendall.Rocha@sfasu.edu | Organizational Effectiveness |
| Course Evaluations | Evaluations of teaching | last four weeks of long terms, last week of short terms | Category II - Protected | ITS | Rich Barnhart | rbarnhart@sfasu.edu | Organizational Effectiveness |
| Cabinet Meeting Notes | Notes from regular and special called cabinet meetings. | 3/1/2019 00:00:00 | Category II - Protected | President | Joann Black | blackjoann@sfasu.edu | President |
| Quickbooks | Monthly reconcilation of SFASU Foundation acocunts | updated montly | Category II - Protected | Advancement Services | Brittney Goad | bmgoad@sfasu.edu | University Advancement |
| Impact Jacks | Crowdfunding web application | Category II - Protected | University Marketing Communications | Jason Johnstone | jljohnstone@sfasu.edu | University Advancement | |
| Jira | Project request ticketing and tracking system | Category II - Protected | University Marketing Communications | Jason Johnstone | jljohnstone@sfasu.edu | University Advancement | |
| NetX | Digital Asset Management system for organizing/archiving/transferring image files | Category II - Protected | University Marketing Communications | James McMahen | mcmahenjs@sfasu.edu | University Advancement |
Category III — Public
| Name/Title | Description/Purpose | Time Period | Data Type - ITS policy | Contact Office/Unit | Contact Name | Contact Email | Division |
|---|---|---|---|---|---|---|---|
| AARC | number of tutor visits by program | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| Acquisitions Annual Stats | describes number of serials processed, periodicals received, discretionary orders placed, binding details, gifts, etc. | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| Acquisitions Materials Budget Report | describes material purchases by type of material | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| Building Use | number of people entering the building and number of room reservations made | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| Circulation Stats | circulation numbers based on type of material | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| Collection Use | number of circulation & reserve transactions, patron registrations, traces, etc. | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| Electronic Database Use Statistics | usage based on individual databases | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| Interlibrary Loan Stats | interlibrary loan requests received/filled; interlibrary loan requests made/filled | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| Librarian Outreach Activities | number of times each librarian e-mails, phones, etc. campus community | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| Library Holdings Summary by Titles | describes number of titles of books, bound periodical, e-books, etc. | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| Library Holdings Summary by Volumes & Pieces | describes number of volumes of books, bound periodicals, e-books, etc. | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| Library Systems Stats | includes entrance data, software stats, classroom reservations | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| Photocopy Stats | number of photocopies made | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| Records Management Workshops | records management instruction | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| RIS Stats on Instruction Services to Individuals & Groups | number of SFA and non-SFA instruction and consulations given | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| Shelving Stats | number & type of items picked up and shelved | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| Technology Lab Usage | usage based on technology room | collected per fiscal year | Category III - Public | Library | Jonathan Helmke | helmkej@sfasu.edu | Academic Affairs |
| Archived enrollment data (aggregated) | 1923 - Present | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs | |
| Automated Student and Adult Learner Follow-Up System (Exit Cohort Reports) | Reports track graduates, completers and non-returners from an academic year for employment and/or additional education. Can be run for SFA or any other TX public institution. | 2005- Present | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| Faculty Survey of Student Engagement (FSSE) Results | Survey of full-time faculty. Results provide an overview of faculty-student interactions and faculty perceptions of students; complements NSSE. | 2005 - 2019 | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| National Survey of Student Engagement (NSSE) Results | Survey of first-year students and seniors that provides an estimate of how undergraduates spend their time and what they gain from attending college (conducted spring semester of odd years). | 2004 - 2019 | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| Jack Facts Faculty Data | Interactive dashboard with faculty headcount and salary data (including cost per semester credit hour) that may be disagreggated and displayed in many different ways | Fall 2007 - Present | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| JackFacts Credit Hour Data | Interactive dashboard with credit hour and FTE data that may be disagreggated and displayed in many different ways | Fall 2010 - Present | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| JackFacts Degree Data | Interactive dashboard with degrees awarded data that may be disagreggated and displayed in many different ways | Fall 2004 - Present | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| JackFacts Headcount Data | Interactive dashboard with headcount data that may be disagreggated and displayed in many different ways | Fall 2010 - Present | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| One-Year Retention Reports | 25+ reports detailing one-year retention of full-time first-time undergraduates | Fall 2000 - Present | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| Student Satisfaction Inventory (Noel-Levitz) Results | Satisfaction survey of full-time undergraduates (conducted spring semester of even years) | 2006 - 2018 | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| Texas Consumer Resource for Education and Workforce Statistics (CREWS) | Interactive dashboard allows users to compare wages and student loan amounts by area of study and/or institution. | 2002 - Present | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| Texas Higher Education Coordinating Board Accountability System data | 15 years of data on SFA and all public Texas institutions, including headcount, FTE, degrees, research, financial information, and other contextual measures. | 2000-present | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| Faculty Credentials | Lists faculty members' credentials that qualify them to teach each course | yearly | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| Integrated Postsecondary Education Data System (IPEDS) - Institutional Characteristics | Mandatory federal collection of general institutional information and cost of attendance | Annually - October/November (Fall collection) | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| Integrated Postsecondary Education Data System (IPEDS) - Completions | Mandatory federal collection of degrees awarded | Annually - October/November (Fall collection) | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| Integrated Postsecondary Education Data System (IPEDS) - 12-month enrollment | Mandatory federal collection of unduplicated student headcount over a 12-month period | Annually - October/November (Fall collection) | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| Integrated Postsecondary Education Data System (IPEDS) - Graduation Rates (4 and 6 year) | Mandatory federal collection of number of students entering the institution as first-time, full-time, degree-seeking undergraduate students in a particular year and the number of students completing their program within 4 or 6 years | Annually - February (Winter collection) | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| Integrated Postsecondary Education Data System (IPEDS) - Admissions | Mandatory federal collection of information about admissions considerations, acceptance rates, admission yields, and SAT/ACT test scores | Annually - February (Winter collection) | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| Integrated Postsecondary Education Data System (IPEDS) - Outcome Measures | Mandatory federal collection of the outcomes of degree/certificate-seeking undergraduate students who are not only first-time, full-time students, but also part-time attending and non-first-time (transfer-in) students | Annually - February (Winter collection) | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| Integrated Postsecondary Education Data System (IPEDS) - Fall Enrollment | Mandatory federal collection of student enrollment in a fall term | Annually - April (Spring collection) | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs |
| SFA Envisioned 2015-2023 Tableau Dashboard | 2015-2021 | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs | |
| Headcount Analyzer Tableau Dashboard | 2007-2022 fall terms | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs | |
| Momentum Year Tableau Dashboard | 2011-2021 fall terms | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs | |
| Semester Credit Hours Tableau Dashboard | AY 2010-11 to AY 2022-23 | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs | |
| Degree Review Tableau Dashboard | AY 1951 to present | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs | |
| Student Achievement Tableau Dashboard | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs | ||
| Non-Matriculant Details Tableau Dashboard | 2018-2022 | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs | |
| Applied, Admitted, Enrolled Tableau Dashboard | 2018-2022 fall terms | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs | |
| APR Faculty Profile Tableau Dashboard | 2012-2022 fall terms | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs | |
| Common Data Set | 2000 - present | Category III - Public | Strategic Analytics & Institutional Research | Karyn Hall | sair@sfasu.edu | Academic Affairs | |
| Integrated Postsecondary Education Data System (IPEDS) - Student Financial Aid | Mandatory federal collection of students awarded different types of financial aid or military education benefits and the total amounts of aid awarded | Annually - February (Winter collection) | Category III - Public | Strategic Analytics & Institutional Research/Financial Aid | Karyn Hall/Tammy Mitchum | sair@sfasu.edu | Academic Affairs |
| Integrated Postsecondary Education Data System (IPEDS) - Finance | Mandatory federal collection of revenues by source (e.g., tuition and fees, government grants and contracts, private gifts); Expenses by function (e.g., instruction, research, academic support, institutional support); Assets and liabilities; and Scholarships and fellowships | Annually - April (Spring collection) | Category III - Public | Strategic Analytics & Institutional Research/Financial Reporting Office | Karyn Hall/Kendall Rocha | sair@sfasu.edu | Academic Affairs |
| Integrated Postsecondary Education Data System (IPEDS) - Human Resources | Mandatory federal collection of the number and type of staff supporting postsecondary education | Annually - April (Spring collection) | Category III - Public | Strategic Analytics & Institutional Research/Human Resources | Karyn Hall/John Wyatt | sair@sfasu.edu | Academic Affairs |
| Integrated Postsecondary Education Data System (IPEDS) - Academic Libraries | Mandatory federal collection of Counts of books, media, serials, and database collection held in the physical and digital/electronic form; Physical circulation and digital/electronic usage; Interlibrary loan services; and Library expenditures. | Annually - April (Spring collection) | Category III - Public | Strategic Analytics & Institutional Research/Library | Karyn Hall/Jonathan Helmke | sair@sfasu.edu | Academic Affairs |
| Academic Program Proposal | Allow academic areas to propose new academic programs or to change existing programs | yearly? | Category III - Public | Registrar's Office | Mickey Diez | Mickey.Diez@sfasu.edu | Enrollment and Student Engagement |
| Course Inventory | Utilized for schedule build | Permanent | Category III - Public | Registrar's Office | Mickey Diez | Mickey.Diez@sfasu.edu | Enrollment and Student Engagement |
| Course Proposal | Allow academic areas to propose new courses, change existing courses, or end courses. | every other year | Category III - Public | Registrar's Office | Mickey Diez | Mickey.Diez@sfasu.edu | Enrollment and Student Engagement |
| Peers Against Tobacco Basecamp | Website for PAT material, communicating, reporting, etc. | Annual | Category III - Public | Student Wellness | Jessica Waguespack | jessica.waguespack@sfasu.edu | Enrollment and Student Engagement |
| Open Records Log | Contains a listing of PIA requests, including requestor, document-type sought, and deadline | on-going | Category III - Public | General Counsel | Damon Derrick | derrickdc@sfasu.edu | General Counsel |
| Subpoena Log | Contains a listing of subpoenas received and processed by university | on-going | Category III - Public | General Counsel | Damon Derrick | derrickdc@sfasu.edu | General Counsel |
| Administrative Accountability Report | Details Budgeted Total Compensation for Administrative positions | fiscal year | Category III - Public | Budget Office | Ginger Walker | ginger.walker@sfasu.edu | Organizational Effectiveness |
| Annual Budget | Board Approved Budget | fiscal year | Category III - Public | Budget Office | Ginger Walker | ginger.walker@sfasu.edu | Organizational Effectiveness |
| Legislative Appropriations Request | The agency’s appropriation request is the bridge between the development of the agency’s strategic plan and the General Appropriations Act (GAA) by providing a fiscal expression of the agency’s priorities. | even numbered years prior to legislative session | Category III - Public | Budget Office | Ginger Walker | ginger.walker@sfasu.edu | Organizational Effectiveness |
| Salary Supplementation Report | This report is required by the Secretary of State and identifies the funding sources of the President's Salary. | fiscal year | Category III - Public | Budget Office | Ginger Walker | ginger.walker@sfasu.edu | Organizational Effectiveness |
| Base Reconciliation | even numbered years prior to legislative session | Category III - Public | Budget Office | Ginger Walker | ginger.walker@sfasu.edu | Organizational Effectiveness | |
| USAS Reconciliation | Quarterly | Category III - Public | Budget Office | Ginger Walker | ginger.walker@sfasu.edu | Organizational Effectiveness | |
| UT Report - Highly Compensated | fiscal year | Category III - Public | Budget Office | Ginger Walker | ginger.walker@sfasu.edu | Organizational Effectiveness | |
| UT Report - High Rank | fiscal year | Category III - Public | Budget Office | Ginger Walker | ginger.walker@sfasu.edu | Organizational Effectiveness | |
| UT Report - Top Ten Salary Reports | fiscal year | Category III - Public | Budget Office | Ginger Walker | ginger.walker@sfasu.edu | Organizational Effectiveness | |
| Annual Financial Report | Part of State of Texas Consolidated Financials | covers fiscal year | Category III - Public | Financial Reporting | Kendall Rocha | Kendall.Rocha@sfasu.edu | Organizational Effectiveness |
| Endowment Distribution Report | Distribution of earnings of endowed funds | annually | Category III - Public | Financial Reporting | Kendall Rocha | Kendall.Rocha@sfasu.edu | Organizational Effectiveness |
| Integrated Fiscal Reporting System | Comprehensive tuition and fee financial data | fiscal year | Category III - Public | Financial Reporting | Kendall Rocha | Kendall.Rocha@sfasu.edu | Organizational Effectiveness |
| Integrated Postsecondary Education Data System (IPEDS) | Mandatory collection of finances, enrollment, financial aid, and staff | annually | Category III - Public | Financial Reporting | Kendall Rocha | Kendall.Rocha@sfasu.edu | Organizational Effectiveness |
| THECB Expenditure Study | Used to assign a state-wide relative weight to each discipline and level of instruction | fiscal year | Category III - Public | Financial Reporting | Kendall Rocha | Kendall.Rocha@sfasu.edu | Organizational Effectiveness |
| THECB Sources and Uses Report | Publication of financial data used by the Legislature, LBB and the Governor | annually | Category III - Public | Financial Reporting | Kendall Rocha | Kendall.Rocha@sfasu.edu | Organizational Effectiveness |
| Software Licenses List | Category III - Public | ITS | Organizational Effectiveness | ||||
| Course Fee demand report | WebFocus report detailing each course fee | On demand | Category III - Public | Student Business Services | Jennifer McCall | Jennifer.McCall@sfasu.edu | Organizational Effectiveness |
| Double the Donation | Database to search for Matching Gift Companies | available year round | Category III - Public | Advancement Services | Brittney Goad | bmgoad@sfasu.edu | University Advancement |
| Acquia (Carahsoft) - SFA Website | Website content | Category III - Public | University Marketing Communications | Jason Johnstone | jljohnstone@sfasu.edu | University Advancement | |
| Bee Content Design | Email template/design for Slate emails | Category III - Public | University Marketing Communications | University Advancement | |||
| Bitly | URL shortener/customizer | Category III - Public | University Marketing Communications | Kerry Whitsett | whitsettkd@sfasu.edu | University Advancement | |
| BrightEdge | SEO and content performance marketing support | Category III - Public | University Marketing Communications | Jason Johnstone | jljohnstone@sfasu.edu | University Advancement | |
| Course Information System | Web application created to meet requirements of https://capitol.texas.gov/tlodocs/81R/billtext/pdf/HB02504F.pdf#navpane… | Category III - Public | University Marketing Communications | Jason Johnstone | jljohnstone@sfasu.edu | University Advancement | |
| DropBox | File hosting service (cloud storage, file synchronization, personal cloud, and client software) | Category III - Public | University Marketing Communications | Robin Johnson | johnsonrobin@sfasu.edu | University Advancement | |
| Faculty/Staff Directory | Web-based phone and email directory for university faculty and staff | Category III - Public | University Marketing Communications | Jason Johnstone | jljohnstone@sfasu.edu | University Advancement | |
| Google Analytics | Website traffic and usage statistics | Category III - Public | University Marketing Communications | Jason Johnstone | jljohnstone@sfasu.edu | University Advancement | |
| Google Cloud - SFA Website Search | Search engine that indexes pages under the sfasu.edu domain | Category III - Public | University Marketing Communications | Jason Johnstone | jljohnstone@sfasu.edu | University Advancement | |
| Love Advertising | Analytic reports for online digital advertising | Category III - Public | University Marketing Communications | Misty Wilburn | misty.wilburn@sfasu.edu | University Advancement | |
| Marq | Web-based design and publishing tool | Category III - Public | University Marketing Communications | Meagan Rice | ricemb@sfasu.edu | University Advancement | |
| Merit Pages | Online platform that highlights student achievements and shares them with the broader community | Category III - Public | University Marketing Communications | Jason Johnstone | jljohnstone@sfasu.edu | University Advancement | |
| NuCloud/OmniUpdate/Modern Campus | Provides platform for university's interactive campus map | Category III - Public | University Marketing Communications | Misty Wilburn | misty.wilburn@sfasu.edu | University Advancement | |
| Online Calendar | Online calendar for events happening on the SFA campus | Category III - Public | University Marketing Communications | Jason Johnstone | jljohnstone@sfasu.edu | University Advancement | |
| Sprinklr | Social media scheduling and listening/monitoring platform | Category III - Public | University Marketing Communications | Kerry Whitsett | whitsettkd@sfasu.edu | University Advancement | |
| Vimeo | Video hosting platform - used on university website | Category III - Public | University Marketing Communications | Jason Johnstone | jljohnstone@sfasu.edu | University Advancement | |
| Vision, Inc. dba CampusReel | Social media community creation | Category III - Public | University Marketing Communications | Kerry Whitsett | whitsettkd@sfasu.edu | University Advancement |