Stephen F. Austin State University


Contract Administration

A contract is an agreement between two parties. It is a good business practice to reduce the agreement to writing. At the very least, the contract should contain these essential elements:

Some thought should be given to whether any liability issues need to be added. In preparing grant contracts, special consideration should be given to clauses which protect intellectual property.

The University cannot agree to any indemnity clauses. As an entity of the state, indemnification is prohibited by law. Additionally, consideration should be given as to whether the other party should provide insurance coverage.

The steps for approval of contracts by the University are as follows:

Contracts may require approval by the Board (as specified in Items Requiring Board of Regents Approval, Policy 1.4)

It is the responsibility of the originating department to maintain a fully executed copy of all contracts.

Contract Forms