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This process is effective Aug. 1, 2023

The Dean of Students Office has formalized a process for student absences that meets requirements set forth by SFA and supports students who may have missed classes for specified reasons.

The four general reasons for a student to submit a faculty notification request are:

  • Death of a family member*
  • Admission to a hospital
  • Personal emergency (car accident, drastic life event such as a fire)*
  • Administrative and other (jury duty, court subpoena, etc.)

*Other situations may be considered at the discretion of the dean of students.

In addition to submitting the online request, appropriate supporting documentation must also be submitted by the student no later than 10 days after the circumstance in question.

Circumstances that may be denied include the following: illness, traffic court, oversleeping, physician's appointment, car trouble and emergency room visits (non-admittance to hospital).

Supporting documentation examples

Examples of appropriate documentation to submit with your request include:

  • death certificates
  • obituaries/programs (with name of deceased listed)
  • medical discharge documents
  • a subpoena
  • a jury summons
  • or a police report from an accident.


Step 1

Student submits an online faculty notification request and supporting documentation.

Requests that lack supporting documentation substantiating the reason for the request are automatically denied.

Step 2

Student Outreach and Support reviews the request and documentation, assesses its validity, and determines whether the request is approved or denied.

Step 3

SOS staff members notify the student of their decision. If the request was approved, SOS also will notify the appropriate faculty member. Faculty are not notified of denied requests.

Step 4

Student is responsible for consulting with the faculty member on making up of any missed work, assignments, etc.

Though SOS may approve your request, it is at the discretion of the faculty member to decide if your absence is considered excused.


Student Outreach and Support
936.468.4HUB (4482)

Office Hours:
8 a.m. to 5 p.m.
Monday through Friday
Closed during university holidays

Physical Address:
Health and Wellness Hub
Tucker Building
2106 Raguet Street
Nacogdoches, Texas 75962

Mailing Address:
P.O. Box 13058, SFA Station
Nacogdoches, Texas 75962