Emergency Management, a Division of the Stephen F. Austin State University Police Department, provides guidance and response to all-hazard emergency situations that occur on the SFA campus or have the potential to affect the campus. The goal of Emergency Management is to increase the administrative capabilities of emergency responders, ensure that SFA is well prepared for emergencies, and assist in educating the university community in emergency preparedness.
Emergency Operations Plan
SFA provides the Emergency Operations Policy and Emergency Operations Plan as an all-hazard emergency management guidance. This EOP is built upon scalable, flexible, and adaptable coordinating systems to align key roles and responsibilities across the university when an emergency occurs, since it is not always obvious at the outset of a seemingly minor event whether the incident will remain minor and contained, or whether it might be the initial phase of a larger and rapidly growing threat. This plan describes both authorities and practices for managing and coordinating the response to incidents that range from the serious but purely isolated, to large-scale incidents and natural disasters.
This plan is founded on the principles of the National Incident Management System, which provides a national template that enables federal, state, and local governments and private sector nongovernmental organizations to work together effectively and efficiently.
Implementation of this plan will require cooperation, collaboration, and information sharing among all university departments, as well as with external agencies that may assist the university during major emergencies and disasters.
Activation of the EOP and Emergency Operations Center
When the Emergency Operations Center is activated, the Vice President for University Affairs serves as the Emergency Operations Center Director, and will manage all operations within the EOC, as well as coordinate the deployment of university resources throughout the incident. The EOC Director has authority to deploy any university resources necessary to respond to the incident. The Executive Director of the Police Department/Chief of Police will serve as EOC Director during times that the Vice President for University Affairs is unavailable.
The EOC serves as the central location for situation assessment, resource coordination, and operational management of an emergency or a disaster. The physical location of the primary Emergency Operations Center is the EOC Room within the University Police Department facility on East College Street.
Emergency Management Committee
The Emergency Management Committee is a university-wide committee consisting of representatives from across the institutional. The committee's mission is to collaborate on emergency management strategies and initiatives designed to enhance preparedness and improve the university's ability to respond to, and recover from, all threats.
Scope of Authority
The purview of the committee is limited to matters that pertain to the Emergency Operation Plan's mitigation, preparedness, response and recovery strategies.
The committee is responsible for:
- Continuously analyzing all risks which expose the university to the potential disruption of its activities, including risks that are natural and man-made.
- Overseeing the development of emergency preparedness and response plans in response to the risks identified.
- Presenting university-wide emergency response plans to the VP of Finance and Administration for approval and further presentation to the Executive Group for approval to implement.
- Assisting with the development of emergency response plans for operational units, and for ensuring they align with the university-wide plan.
- Facilitating communication of the emergency operations plan through updates to the appropriate website and written materials as needed.
- Designing and conducting two internal disaster drills per year, with one of the drills to include participation by external emergency response agencies.
- Developing training materials and facilitating the appropriate training for the university community.
- Serving as the university's emergency response team, managing the university's response to an emergency.
- Annual review of existing emergency management plans and related policies and procedures, with changes to be recommended to the VPBA for approval and further presentation to the Executive Group.
- Recording minutes and distributing them to its membership.
The committee reports through its Chairperson to the VPBA on all matters related to its charge. The VPBA represents, and serves as the liaison to the Executive Group (senior officers) of the university. The overall authority and responsibility for the emergency management plan rest with the Executive Group, which provides support and direction to the committee. The Chairperson of the EMC will be appointed by the VPBA.
John Fields, Jr. - Executive Director/UPD Chief of Police
Representation on Committee
The following departments will be represented on the Emergency Management Committee:
- Student Affairs - Andrew Dies, Assistant Vice President of Student Affairs and Dean of Students
- Physical Plant - John Branch, Interim Director
- Safety, Environmental Health and Risk Management - Dr. Jeremy Higgins
- Student Services / Residence Life - Carrie Charley, Executive Director of Campus Living, Dining and Auxiliary Enterprises
- Information Technology Services - Mike Coffee, Deputy Chief Information Officer
- University Marketing Communications - Graham Garner, Chief Marketing Communications Officer
- Academic Affairs - Dr. Lorenzo Smith, Executive Vice President for Academic Affairs/Provost
- Athletics - Ryan Ivey, Director
Additional ad-hoc consultants (i.e. legal, consultants) can be engaged to assist when needed.
The representative from each unit should be a key administrator for the operational area represented, thereby facilitating timely decisions. Due to the number of operational areas represented, each area is limited to one representative, with one alternate to participate when the regular representative is not available.
The Emergency Management Committee will hold regular monthly meetings, and may meet more often if the need arises.
Emergency Operations (13.8)