Graduate Research/Teaching Assistant Scholarship and Legacy Scholarship Procedures
Starting fall 2022, graduate research and graduate teaching assistant students are no longer eligible to participate in the Lumberjack Education Assistance Program under SFA policy 12.5. SFA has created a new scholarship program that will provide tuition assistance for GRA/GTAs who satisfy employment, enrollment, GPA and other requirements outlined in SFA policy 6.12. Those students who work as GRA/GTAs during fall 2022 will be considered "LEAP Legacy" participants in order to provide a transition to the new scholarship program. These "legacy" students will receive a second scholarship if they continue working as GRA/GTAs for the next two years. The transition period will end with the summer 2024 semester (exceptions may be granted for doctoral students).
The GRA/GTA scholarship and the GRA/GTA legacy scholarship will only cover mandatory tuition and fee charges. GRA/GTA scholarship and legacy scholarship benefits will be reduced if tuition and fees are paid by a third party or contract or are paid by any other exemption or waiver. These scholarships will also be reduced by other student financial aid, such as a Lumberjack grant; however, Pell Grants, Federal Supplemental Educational Opportunity Grants, outside scholarships and loans will not be affected.
Scholarship conditions and requirements
Participation in the GRA/GTA scholarship program requires maintaining a minimum cumulative GPA of 3.0 for graduate degree programs.
The scholarship will only apply to tuition and mandatory fees for graduate-level courses included in the student's degree plan. Any undergraduate courses taken concurrently will not be covered.
In order to be eligible for the GRA/GTA scholarship, the student must meet all of the criteria to be a GRA or GTA as outlined in SFA policy 6.12. Scholarship participants may not be eligible for cash advances or refunds of scholarship funds until verification of all documentation has been processed. Scholarship participants that are over-awarded and receive a cash advance or refund may owe a balance back to the university.
Scholarship participants are responsible for reporting any change in the number of hours they are taking, withdrawal from the university, and/or termination from the GRA/GTA position to the SFA Office of Research and Graduate Studies within three business days of the occurrence. Failure to report may result in the loss of the scholarship.
Enrollment and status requirements
Each semester, the SFA Office of Financial Aid and Scholarships determines a date to freeze financial aid. Based on the freeze date, the student should expect the following:
- Withdrawals – If the student withdraws on or before the freeze date, the scholarship is removed. After the freeze date, the scholarship is not removed.
- Drops – If the student drops on or before the freeze date, the scholarship is adjusted. After the freeze date, the scholarship is not adjusted.
- Terminations – If the student terminates their position or the department terminates the student from their position on or before the freeze date, the scholarship is removed. After the freeze date, the scholarship is not removed.
- Hires – If the student is hired on or before the freeze date, the scholarship is added if the student otherwise qualifies. After the freeze date, the scholarship is not added.
- Enrolled – If the student is enrolled on or before the freeze date, the scholarship is added if the student otherwise qualifies. After the freeze date, the scholarship is not added.
The following applies to GRAs and GTAs working less than 50% full-time employment who are not LEAP legacy students:
- Documentation must be provided for the reason the student is working less than 50% FTE. It must be provided to the graduate office by the department prior to the GRA/GTA's start of employment.
- The GRA/GTA will only be eligible for half of the scholarship.
Doctoral students must satisfy the same employment, enrollment, GPA and other requirements outlined for graduate students in SFA policy 6.12; however, they will be eligible to receive the scholarship for three years. After three years of enrollment in a doctoral program, SFA policy 6.11 requires a formal review of each student's doctoral progress. This scholarship may be extended based on the results of this review.