Axe ’Em, Jacks!
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Admissions
- Apply to SFA
- graduate transfer credit
- overlap recommendation
Only for SFA students seeking overlap admission. Requires the chair’s and dean's signatures.
Assistantships
A graduate assistantship is a new employment position and requires all new employee steps, including a graduate assistantship offer letter of acceptance.
Upon offering the graduate assistantship, the department making the appointment must have the student sign the graduate assistantship offer letter. The letter should be submitted using the Dynamic Forms link below. An Electronic Personnel Action Form (EPAF) should then be initiated by the department upon receiving the signed graduate assistantship offer letter of acceptance from the student.
- graduate assistantship offer
Step through the offer letter process with our video guide.
Awards
- Marilyn Odom Outstanding Graduate Student Award
- nominator form
Nominations may be made by any SFA graduate faculty member. The nominating faculty member completes this form with the help of the nominee. - nominee form
Award nominees complete this form and have it submitted with the nominator form.
- nominator form
- William R. Johnson Outstanding Thesis Award nomination form
The thesis director completes this form and submits it with a copy of the thesis.
Dissertation, Exhibition and Thesis Completion
The graduate school uses an online system for managing dissertation, exhibition and thesis documents. Submit proposals, exam requests, committee change requests and other forms by logging into the thesis/dissertation portal.
Guides for Manuscript Formatting and Submission
- electronic thesis and dissertation tutorial: submitting an ETD to SFA ScholarWorks
- Microsoft Word:
- style manuals
Formatting Samples
- form A - sample title page
- form B - sample signature page
- form C - template for pagination, margins and headings
- form D - sample vita
Committees
Thesis, Dissertation and Exhibition
- application for thesis/dissertation/exhibition proposals
- application for thesis/dissertation/exhibition proposals with co-chair option
- application for thesis/dissertation exam - spring 2025
- application for thesis/dissertation exam with co-chair option - spring 2025
James I. Perkins College of Education
- PCOE application for thesis/dissertation proposals
- PCOE application for thesis/dissertation defense meeting request - spring 2025
Earth Science
Research Grants and Sponsored Programs
Additional documents are available on the SFA business forms page.
Compliance
- conflict of interest and nepotism
- research gift notification and compliance information
- responsible conduct of research training
- required disclosure of research sponsors in public communications
Post Award: Budget Set-up and Finance
- additional compensation verification
- documenting cost share and matching
- expenditure transfer request — Beginning Oct. 7, 2024, all payroll reallocations must be submitted using the Dynamic Form available via the portal link on the Budget and Finance page in mySFA Finance.
- fixed-price agreement closeout certification form
- internal budget set up and revision
- navigating contracts
- navigating food purchases
- PI/PD Transfer of Project Responsibility form (PTR)
- Program Income Notification (PIN)
- Report Approval (RAF)
- retention of grant records
- Revision Clearance Form (RCF)
- sample lab use tracking form
- shadow budget template
- sponsored projects close out guide
Proposals
- additional compensation checklist
- Cost-Share Budget Detail
- FCOI Disclosure (PI/PD/Key personal Financial Conflict of Interest and Nepotism Disclosure for proposals and to notify of changes at post award)
- Indirect Cost Reduction Request (ICR)
- PI/PD Eligibility
- PI/PD Proposal Checklist
- PI/PD Responsibilities
- sample budget spreadsheet
- Subawardee Certification (SUB)
Subawards and Contracts for Grants
- contract amendment template
- federal subaward template
- interagency cooperation agreement (subaward) template
- interagency cooperation agreement (vendor) template
- interlocal cooperation contract (vendor) template
- participant agreement (vendor) template
- educational research agreement template
- services agreement (travel only) template
- services agreement (vendor) template
- website development agreement contract
- memorandum of understanding (MOU) template