Fiscal Year Deadlines

• Aug. 14, 2026, 5 p.m.
  • All budget transfers must be completed and submitted to budget office.

• July 31, 2026, 5 p.m.
  • Grant funds (internal and external) expiring Aug. 31, 2026
    • All FY26 transactions utilizing grant funds should be made by July 31, 2026.
• Aug. 28, 2026, 5 p.m.
  • All FY26 employee reimbursement expense reports must be submitted and approved.
  • All FY26 travel expense reports must be submitted and approved.
    • All FY26 T-Card transactions must be assigned to report, reconciled and approved.
    • All FY26 cash advances must be reconciled.

• Aug. 14, 2026, 5 p.m.
  • Last day for departments to submit ERTs to Office of Financial Reporting for processing in FY26

• Aug. 21, 2026, noon
  • Send all invoices and purchase vouchers received to Accounts Payable to be paid from FY26 funds.
    • If a purchase order expires Aug. 31, 2026, no encumbrances will be carried forward into FY26, unless there are known charges outstanding.
• Aug. 29, 2026, 3 p.m.
  • Last day for all FY26 invoices and purchase vouchers
    • Send all invoices payable in FY26 to Accounts Payable. All invoices received after this date by Accounts Payable will be paid with FY27 funds unless arrangements have been made to set up the charge as a year-end payable.

• Sept. 1, 2026, noon
  • TimeClock Plus approvals due
• Sept. 2, 2026
  • 10 a.m.
    • August Leave Reports must be submitted and approved.
  • 5 p.m.
    • All labor distribution corrections for payroll-related financial transactions must be fully approved and received in the Payroll office.
• Sept. 3, 2026, 9 a.m.
  • Last FY26 payroll utilizing FY26 funds.
    • All timesheets or payroll corrections must be submitted and received in the Payroll office.

• July 31, 2026, 5 p.m.
  • Grant funds (internal and external) expiring Aug. 31, 2026
    • P-Card transactions utilizing grant funds should be made by July 31, 2026.
    • Exceptions are allowed based on pre-approval by ORGS.
• Aug. 21, 2026, 5 p.m.
  • P-Card transactions utilizing FY26 funds should not be made after this date.
    • Prioritize purchases to meet this deadline.
• Sept. 4, 2026
  • Noon
    • P-Card reconciling for Aug. 4 to Sept. 3 billing cycle
      • Transaction reconciliations must be completed and P-Card statement reports submitted.
      • Daily and weekly detailing is highly encouraged.
  • 4 p.m.
    • P-Card approvals for Aug. 4 to Sept. 3 billing cycle
      • Approvals must be completed by supervisor and financial managers.
      • Following up with approvers to ensure deadline is met is recommended.
    • FY26 transactions not posted until FY27
      • The bank post date determines the FY funds for a transaction.
      • Attach receipts to completed P-Card Transactions Requiring FY26 Funds form and email to the P-Card coordinator no later than September 4. Complete this form only if FY26 funds must be used for FY26 transactions that post in FY27.

All department requisition approvals must be entered and approved by the posted date shown.

• June 18, 2026, 5 p.m.
  • Requisitions requiring formal written solicitations
    Includes goods or services on any FOP for any amounts greater than $50,000 and not available through an existing contract
• July 10, 2026, 5 p.m.
  • Requisitions requiring informal solicitations
    Includes goods or services on any FOP for amounts from $15,000.01 to $50,000 and not available through an existing contract
• July 17, 2026, 5 p.m.
  • Requisitions for items available through a cooperative contract, a state contract, or from a proprietary source
    Includes goods or services on any FOP for any amount
• July 31, 2026, 5 p.m.
  • Requisitions requiring no solicitation or contract
    Includes goods or services on any FOP for amounts equal to or less than $15,000
  • Last day to enter requisitions using FY26 funds
• Aug. 14, 2026
  • No purchase orders issued after this date on FY26 funds

• Aug. 31, 2026
  • 2 p.m.
    • All Marketplace orders, cancellations and credits must be completed, and deposits must be brought to Student Business Services.
  • 3 p.m.
    • All departmental deposits are due in Student Business Services.
      • No Marketplace orders should be completed and processed after you have completed your Aug. 31, 2026 deposit.
      • All Marketplace stores will be taken offline.