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Additional commonly referenced documents are available on the following sites:

General Procurement


  • Citibank Cardholder Dispute Form
    Must be completed and submitted to Citibank and P-Card Coordinator when the cardholder wishes to dispute payment of a P-Card charge
  • Convenience Charge Notice (sample letter)
    To be used if needing to provide a vendor documentation of convenience fee charge
  • Documentation/Problem Resolution Form
    This form can be used to document unusual circumstances surrounding purchases. This form is recommended for documentation purposes but is not required.
  • Exception Request Form
    This form must be approved by the P-Card Coordinator prior to a purchase that is not within P-Card purchasing guidelines (previously the P-Card Exception Approval Form)
  • Food Form
    Tool to help document food purchases
  • P-Cardholder/Banner User Agreement
  • Transaction Summary Template
    A template for departments to utilize for P-Card purchases
  • Use Form
    Used to document the cardholder's willingness to allow another person to use his/her card and understanding of the cardholder's responsibilities; must be completed and submitted to the P-Card coordinator before allowing someone else to use the card



  • Computer Purchase and Replacement
  • Exclusive Acquisition Justification (Sole Source/Sole Product)
    • Form
      To be completed and submitted to the purchaser when a purchase requisition is submitted for a good or service without either brand or vendor competition
    • Justification Procedure
  • Purchase Order
    • General Terms and Conditions
    • Receiving Form
      Accessible via mySFA ("Resources" → "Procurement Services");
      To be completed and submitted immediately upon receipt of goods or services ordered by procurement with a purchase order.
  • Purchase Voucher Form
    • A purchase voucher is not used for travel expenses paid by a Travel Card.
    • A purchase voucher must be submitted for direct payment of travel expenses to vendors (e.g., prepayment of lodging or registration fees). A separate purchase voucher for each vendor should be completed on-line and printed. Once all departmental signatures have been obtained, the registration form, hotel billing, or other applicable documents should be attached and sent to the Controller's Office for processing.

Tax Exemption


Procurement and Business Services
Fax: 936.468.4282
Contracts and purchases:
Property Services:
Staff directory

Office Hours:
Monday - Friday 8 a.m. to 5 p.m.

Physical Address:
2102 Alumni Drive, Austin Building, Room 131

Mailing Address:
P.O. Box 13030, SFA Station
Nacogdoches, Texas 75962