Stephen F. Austin State University

Property Forms & Manuals

Property Manuals

Property Management Manual

Department property manual explaining the responsibilities and processes associated with property management.

File size: 1291.70 KB

Updated: Friday, October 09, 2020

Department Property Control Plan Template

By answering a series a questions, this template provides a guide for departments to develop and implement a property control plan for property assigned to the department.

File size: 22.42 KB

Updated: Monday, February 24, 2014

Property Forms

Adjustment to Livestock

Must be used to adjust the value of livestock or report the death of livestock

File size: 61.36 KB

Updated: Thursday, October 03, 2013

Certification of Physical Inventory with Change in Equipment Manager (Department Head)

Must be completed by the out-going and in-coming department heads within 30 days of leaving/resuming duties

File size: 100.07 KB

Updated: Friday, May 04, 2018

Documentation of Sale or Trade of Livestock

Must be submitted the next working day after the sale or trade of livestock, or as soon as practicable thereafter

File size: 48.41 KB

Updated: Thursday, May 31, 2018


To be completed by the department when transferring property to another department for a charge

Change in Property Custodian

Must be completed within 30 days of the transfer or termination of any employee designated on property records as a Property Custodian (Responsible Party)

File size: 147.90 KB

Updated: Thursday, February 10, 2022

Removal of Property from Campus Request

Must be completed and submitted to the Property Manager when university property is being removed from the campus; time frame may be up to one year. Must be resubmitted at the beginning of each fiscal year.

File size: 124.13 KB

Updated: Monday, August 26, 2019

Missing, Stolen, and Damaged Property Report

Must be completed and submitted to the Property Office within 24 hours of property being reported missing or stolen.

File size: 106.78 KB

Updated: Friday, May 04, 2018

Property Transfer Form - Department to Department

To be completed and submitted to the property manager for any property being transferred between departments. If you have more items than the form allows, contact the Property Manager for further instruction

File size: 115.17 KB

Updated: Friday, May 04, 2018

Property Transfer Form - Department to Surplus

Follow the instructions on the form to transfer property to computer surplus at the DRC or to non-computer surplus

File size: 72.52 KB

Updated: Tuesday, March 15, 2022

Salvage Property Request

To be used to obtain approval and document that property is being cannibalized or discarded

File size: 104.67 KB

Updated: Friday, May 04, 2018