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Stephen F. Austin State University

FY21 End-of-Year Deadlines

REQUISITION ENTRY/APPROVAL DEADLINES

All department requisition approvals must be posted by the date shown.

July 23, 2021 by 5:00 p.m.
Requisitions Requiring Formal Written Solicitations
  • Includes goods or services on any FOP for any amounts greater than $50,000 and not available through an existing contract
July 30, 2021 by 5:00 p.m.
Requisitions Requiring Informal Solicitations
  • Includes goods or services on any FOP for amounts from $15,000.01 to $50,000 and not available through an existing contract
August 6, 2021 by 5:00 p.m.
Requisitions for Items Available Through a Cooperative Contract, a State Contract, or from a Proprietary Source
  • Includes goods or services on any FOP for any amount
August 20, 2021 by 5:00 p.m.
Requisitions Requiring No Solicitation or Contract - LAST DAY TO ENTER REQUISITIONS USING FY21 FUNDS
  • Includes goods or services on any FOP for amounts equal to or less than $15,000

P-CARD DEADLINES

August 31, 2021 by 5:00 p.m.
GRANT FUNDS Expiring 8/31/2021: P-Card transactions utilizing Grant funds should not be made after 8/31/2021

September 8, 2021 by 5:00 p.m.

P-Card Reconciling for August 4 - September 3 billing cycle
  • Transaction reconciliations must be completed and P-Card Statement reports submitted

September 10, 2021 by 5:00 p.m.

P-Card Approvals for August 4 - September 3 billing cycle
  • Approvals must be completed.

September 10, 2021 by 5:00 p.m.

FY21 Transactions Not Posting Until FY22
  • The bank post date determines the FY funds for a transaction
    • Complete the form below only if FY21 funds must be used for FY21 transactions that post in FY22
    • Attach receipts to completed form and email to the p-card coordinator (pcard@sfasu.edu) no later than September 10th.

TRAVEL DEADLINES

August 31, 2021 by 5:00 p.m.
  • All FY21 travel expense reports must be submitted and approved
    • All FY21 T-Card transactions must be assigned to report, reconciled, and approved
    • All FY21 T-Card overages must be paid and resolved
    • All FY21 cash advances must be reconciled
    • All FY21 Travel Expense Reports must be submitted and approved

INVOICE DEADLINES

September 7, 2021 by Noon
Standing Orders: Send All Invoice for Standing Order to Accounts Payable
  • If a standing order expires 8/31/21, no encumbrances will be carried forward into FY22 unless there are known charges outstanding
  • Any invoices received after 9/7/21 for standing orders that expire 8/31/21 should be sent to Accounts Payable immediately upon receipt to be paid from fiscal year 2021 funds.

September 15, 2021 by 3:00 p.m.

All Fiscal Year 2021 Invoices: Send ALL invoices payable in fiscal year 2021 to Accounts Payable. All invoices received after this date by Accounts Payable will be paid with fiscal year 2022 funds unless arrangements have been made to set the charge up as a year-end payable.