Stephen F. Austin State University

FY22 End-of-Year Deadlines

REQUISITION ENTRY/APPROVAL DEADLINES

All department requisition approvals must be posted by the date shown.

July 22, 2022 by 5:00 p.m.
Requisitions Requiring Formal Written Solicitations
  • Includes goods or services on any FOP for any amounts greater than $50,000 and not available through an existing contract
July 29, 2022 by 5:00 p.m.
Requisitions Requiring Informal Solicitations
  • Includes goods or services on any FOP for amounts from $15,000.01 to $50,000 and not available through an existing contract
August 5, 2022 by 5:00 p.m.
Requisitions for Items Available Through a Cooperative Contract, a State Contract, or from a Proprietary Source
  • Includes goods or services on any FOP for any amount
August 19, 2022 by 5:00 p.m.
Requisitions Requiring No Solicitation or Contract - LAST DAY TO ENTER REQUISITIONS USING FY22 FUNDS
  • Includes goods or services on any FOP for amounts equal to or less than $15,000

P-CARD DEADLINES

August 31, 2022 by 5:00 p.m.
GRANT FUNDS Expiring 8/31/2022: P-Card transactions utilizing Grant funds should not be made after 8/31/2022

September 7, 2022 by 5:00 p.m.

P-Card Reconciling for August 4 - September 3 billing cycle
  • Transaction reconciliations must be completed and P-Card Statement reports submitted

September 9, 2022 by 5:00 p.m.

P-Card Approvals for August 4 - September 3 billing cycle
  • Approvals must be completed by Supervisor and Financial Managers

September 9, 2022 by 5:00 p.m.

FY22 Transactions Not Posting Until FY23
  • The bank post date determines the FY funds for a transaction
    • Complete the form below only if FY22 funds must be used for FY22 transactions that post in FY23
    • Attach receipts to completed form and email to the Card Services Coordinator (pcard@sfasu.edu) no later than September 9th.

TRAVEL DEADLINES

August 31, 2022 by 5:00 p.m.
  • All FY22 travel expense reports must be submitted and approved
    • All FY22 T-Card transactions must be assigned to report, reconciled, and approved
    • All FY22 cash advances must be reconciled
    • All FY22 Travel Expense Reports must be submitted and approved

INVOICE DEADLINES

September 6, 2022 by Noon
Standing Orders: Send All Invoice for Standing Order to Accounts Payable
  • If a standing order expires 8/31/22, no encumbrances will be carried forward into FY23 unless there are known charges outstanding
  • Any invoices received after 9/6/22 for standing orders that expire 8/31/22 should be sent to Accounts Payable immediately upon receipt to be paid from fiscal year 2022 funds.

September 14, 2022 by 3:00 p.m.

All Fiscal Year 2022 Invoices: Send ALL invoices payable in fiscal year 2022 to Accounts Payable. All invoices received after this date by Accounts Payable will be paid with fiscal year 2023 funds unless arrangements have been made to set the charge up as a year-end payable.