Axe ’Em, Jacks!
Academic Affairs Schedule of Deadlines 2022-2023
Download PDF version of Academic Affairs Schedule of Deadlines 2022-2023
| August 2022 | Responsible Office | |
| 24-Sep 11 | Spring course offering analysis Platinum Analytics | John Calahan |
| 29 | Syllabus and CV must be uploaded for classes offered Fall 2022 (7 days after 1st class day) | |
| 31 | Signed faculty contracts due back | Deans |
| September 2022 | Responsible Office | |
| 1 | Program Review Conduct self-study of all programs in the academic department following Academic Program Review (policy 5.1) and THECB Graduate Program Review Guidelines |
John Calahan/Marc Guidry |
| 1 | Final Program Review from prior academic year and final recommendation document electronically forwarded to the Office of Institutional Research at sfa_ir@sfasu.edu with copy to appropriate college. | Karyn Hall |
| 1 | Request from provost to deans to initiate faculty development leave proposals for 2023/2024 | Provost |
| 4 | Signed faculty contracts due | Provost |
| 6 | Faculty data management updates due in Banner for Fall 2021 to Office of Institutional Research | Karyn Hall |
| 14 | Course Offering Analysis results delivery | John Calahan |
| 16 | Course sections updates due in Banner for Fall 2021. Faculty teaching load credits automatically loaded for each faculty/course section for Fall 2020. Reports emailed to faculty data managers for review and action as needed | Karyn Hall |
| 20 | Policy revisions due for October board meeting |
April Smith |
| 25 | Schedule of Classes for Spring 2023 due to deans | Registrars Office |
| October 2022 | Responsible Office | |
| 1 | One year triennial online evaluations open for deans, associate deans, chairs, directors | Institutional Research |
| 1 | Program Review – Identify external reviewer(s) as required by policy 5.1 and THECB and submit recommendation to academic dean | Marc Guidry John Calahan |
| 1 | Schedule of Classes available online | Registrars Office |
| 18 | Board items due for November meeting | April Smith |
| 19 | Nominations for Minnie Stevens Piper Foundation Distinguished Professorship Award due | Provost Office |
| 23 | Report any classroom or laboratory inventory changes (chairs, equipment, etc.) for Spring 2022 | John Calahan |
| 29 | College / Department room schedule cut-off | John Calahan |
| November 2022 | Responsible Office | |
| 1 | One-year and triennial on-line evaluations CLOSED for deans, associate deans, chairs, directors | Institutional Research |
| 2 | Requests for outside employment for academic year 2022/2023 | Provost Office |
| 2 | Program Reviews – deans will select one/two external reviews as per procedures and make appropriate arrangements | Marc Guidry John Calahan |
| 9 | Classroom assignments published in Banner | John Calahan |
| 9-13 | Spring Early Registration | Registrar |
| 10 | Regents Scholar NOMINATIONS due from deans | Provost Office |
| 21 | Faculty Development Leave applications due | Deans Office |
| December 2022 | Responsible Office | |
| 5 | Faculty Development Leave applications due (2023/2024) | Provost Office |
| 6 | Faculty Development Leave applications submitted to committee for review | Chair FDL Committee |
| 14 | Report classrooms and class laboratories to be removed from the active teaching inventory for Fall | John Calahan |
| 14 | Complete online application to add course to the core effective 2023/2024 | Marc Guidry |
| 15 | Policy Revisions due for January Board Meeting | April Smith |
| 16 | All undergraduate and graduate curriculum changes due to Undergraduate Curriculum Committee for approval at April 2023 board meeting (except for TCCNS process due May 24) | Provost Office |
| January 2023 | Responsible Office | |
| 11 | Program Review – draft report of self-study document electronically sent to college dean from academic department | Marc Guidry/John Calahan |
| 13 | Last day to complete online Faculty Activity Report for faculty | Institutional Research |
| 17 | Board items due for January Board Meeting | April Smith |
| 18 | Syllabus and CV must be uploaded for classes offered Spring 2023 (7 days after 1st class day) | Provost Office |
| 26 | Faculty data management updates due in Banner for Spring | Karyn Hall |
| 27 | Completed staff evaluations due | Provost |
| 31 | Completed staff evaluations due from Provost to HR | Human Resources |
| February 2023 | Responsible Office | |
| 1 | Recommendation from Chair Faculty Development Leave on leave proposals for 2023/2024 | Provost |
| 3 | Program Review, self-study document sent to external reviewers | Marc Guidry/John Calahan |
| 8 | Spring 2023 faculty teaching load credit updates in Banner are due (as applicable and approved by the college) | Institutional Research |
| 15 | Regent Scholar Dossiers (2023/2024) due (refer to policy 7.24) | Provost Office |
| 15-23 | Regents Scholar Dossiers reviewed by committee | |
| 21 | Promotion and Tenure Portfolios due electronically | Provost Office |
| 21 | Deans recommendations for Teaching Excellence Awards due | Provost |
| 21 | Policy Revisions due for April Board Meeting | April Smith |
| 25 | Schedule of classes for Summer 2023 and Fall 2023 available online | Registrar |
| 27 | Spring 2023 course section updates due in Banner | Institutional Research |
| 27 | Undergraduate curriculum changes for 2023/2024 due from Undergraduate Curriculum Committee | Provost |
| 27 | Graduate curriculum changes for 2023/2024 due from Graduate Council | Provost |
| 27 | Recommendation for Regents Scholar 2023/2024 made to President | |
| 27 | Faculty Development Leave Committee recommendations due | Provost |
| 28 | Spring 2023 faculty teaching load credits are loaded (automatically) and information is distributed for update opportunities by units/colleges | Institutional Research |
| March 2023 | Responsible Office | |
| 1 | Recommendation for Regents Scholar made to Board of Regents | April Smith |
| 4 | Departments complete room assignments for Fall 2022 | John Calahan |
| 15 | Provost recommendation for Faculty Development Leave Awards Faculty will be notified at this point, with final approval at the April board meeting |
President/Board of Regents |
| 24 | Tenure and Promotion recommendations from Provost | President |
| 31 | Physical inventory due | Purchasing |
| April 2023 | Responsible Office | |
| 1 | Program Reviews: self-study committee, department chair and dean make final recommendations based on one external review | Marc Guidry/John Calahan |
| 4 | Board items due for April Board Meeting | April Smith |
| 14 | Completed Program Review document submitted electronically | Marc Guidry |
| 15 | Faculty evaluations for calendar year Jan 1 – Dec 31, 2022 due from deans | Institutional Research |
| May 2023 | Responsible Office | |
| 3 | Post-tenure recommendations due from deans | Provost Office |
| 10 – June 14 | Program Review: Provost meets with dean/department chair or representatives to discuss implementation plan | Marc Guidry/John Calahan |
| May 31 | All assessment results submitted and assessment plans updated in Nuventive software Faculty feedback on annual APR metrics submitted in Nuventive Improve |
Marc Guidry/John Calahan |
| June 2023 | Responsible Office | |
| 11 | Policy revisions for July Board Meeting | April Smith |
| 25 | Board items for July Board Meeting | April Smith |