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Academic Affairs Schedule of Deadlines 2022-2023

Download PDF version of Academic Affairs Schedule of Deadlines 2022-2023 

August 2022 Responsible Office
24-Sep 11 Spring course offering analysis Platinum Analytics John Calahan
29 Syllabus and CV must be uploaded for classes offered Fall 2022 (7 days after 1st class day)  
31 Signed faculty contracts due back Deans
September 2022 Responsible Office
1 Program Review 
Conduct self-study of all programs in the academic department following Academic Program Review (policy 5.1) and THECB Graduate Program Review Guidelines
John Calahan
Marc Guidry
1 Final Program Review from prior academic year and final recommendation document electronically forwarded to the Office of Institutional Research at sfa_ir@sfasu.edu with copy to appropriate college. Karyn Hall
1 Request from provost to deans to initiate faculty development leave proposals for 2023/2024 Provost
4 Signed faculty contracts due Provost
6 Faculty data management updates due in Banner for Fall 2021 to Office of Institutional Research Karyn Hall
14 Course Offering Analysis results delivery John Calahan ??
16 Course sections updates due in Banner for Fall 2021. Faculty teaching load credits automatically loaded for each faculty/course section for Fall 2020. Reports emailed to faculty data managers for review and action as needed Karyn Hall
20 Policy revisions due for October board meeting

April Smith

25 Schedule of Classes for Spring 2023 due to deans Registrar's Office
October 2022 Responsible Office
1 One year triennial online evaluations open for deans, associate deans, chairs, directors Institutional Research
1 Program Review – Identify external reviewer(s) as required by policy 5.1 and THECB and submit recommendation to academic dean  Marc Guidry
John Calahan
1 Schedule of Classes available online Registrar's Office
18 Board items due for November meeting April Smith
19 Nominations for Minnie Stevens Piper Foundation Distinguished Professorship Award due Provost's Office
23 Report any classroom or laboratory inventory changes (chairs, equipment, etc.) for Spring 2022 John Calahan
29 College / Department room schedule cut-off John Calahan
November 2022 Responsible Office
1 One-year and triennial on-line evaluations CLOSED for deans, associate deans, chairs, directors Institutional Research
2 Requests for outside employment for academic year 2022/2023 Provost's Office
2 Program Reviews – deans will select one/two external reviews as per procedures and make appropriate arrangements Marc Guidry
John Calahan
9 Classroom assignments published in Banner John Calahan
9-13 Spring Early Registration Registrar 
10 Regents Scholar NOMINATIONS due from deans Provost's Office
21 Faculty Development Leave applications due Deans Office
December 2022 Responsible Office
5 Faculty Development Leave applications due (2023/2024) Provost's Office
6 Faculty Development Leave applications submitted to committee for review Chair FDL Committee
14 Report classrooms and class laboratories to be removed from the active teaching inventory for Fall John Calahan
14 Complete online application to add course to the core effective 2023/2024 Marc Guidry
15 Policy Revisions due for January Board Meeting April Smith
16 All undergraduate and graduate curriculum changes due to Undergraduate Curriculum Committee for approval at April 2023 board meeting (except for TCCNS process due May 24) Provost's Office
January 2023 Responsible Office
11 Program Review – draft report of self-study document electronically sent to college dean from academic department Marc Guidry
John Calahan
13 Last day to complete online Faculty Activity Report for faculty Institutional Research
15 Regents Scholar Dossiers (2023/2024) due (refer to policy 7.24) Provost's Office
15-30 Regents Scholar Dossiers reviewed by committee  
17 Board items due for January Board Meeting April Smith
18 Syllabus and CV must be uploaded for classes offered Fall 2022 (7 days after 1st class day) Provost's Office
26 Faculty data management updates due in Banner for Spring Karyn Hall
27 Completed staff evaluations due Provost
31 Completed staff evaluations due from Provost to HR Human Resources
February 2023 Responsible Office
1 Recommendation from Chair Faculty Development Leave on leave proposals for 2023/2024 Provost
1 Recommendation for Regents Scholar 2023/2024 made to President  
2 Course sections updates due in Banner for Spring 2022. Faculty teaching load credits automatically loaded for each faculty/course section for Spring 2021. After data load, reports are emailed to faculty data managers for review and action as needed. Institutional Research
3 Program Review, self-study document sent to external reviewers Marc Guidry
John Calahan 
6 Faculty teaching load credit updates (as applicable) for course sections due in Banner for Spring 2022 Institutional Research
21 Promotion and Tenure Portfolios due electronically Provost's Office
21 Deans' recommendations for Teaching Excellence Awards due  Provost
21 Policy Revisions due for April Board Meeting April Smith
25 Schedule of classes for Summer 2023 and Fall 2023 available online Registrar
27 Undergraduate curriculum changes for 2023/2024 due from Undergraduate Curriculum Committee Provost
27 Graduate curriculum changes for 2023/24 due from Graduate Council Provost
27 Faculty Development Leave Committee recommendations due Provost
March 2023 Responsible Office
1 Recommendation for Regents Scholar made to Board of Regents April Smith
4 Departments complete room assignments for Fall 2022 John Calahan 
15 Provost recommendation for Faculty Development Leave Awards to President/Board

Faculty will be notified at this point, with final approval at the April board meeting
President
Board or Regents
24 Tenure and Promotion recommendations from Provost President
31 Physical inventory due Purchasing
April 2023 Responsible Office
1 Program Reviews: self-study committee, department chair and dean make final recommendations based on one external review Marc Guidry
John Calahan
4 Board items due for April Board Meeting April Smith 
14 Completed Program Review document submitted electronically Marc Guidry
15 Faculty evaluations for calendar year Jan 1 – Dec 31, 2022 due from deans Institutional Research 
May 2023 Responsible Office
3 Post-tenure recommendations due from deans Provost's Office
May 31 All assessment results submitted and assessment plans updated in Nuventive software

Faculty feedback on Annual APR metrics submitted in Nuventive Improfe

Academic Program Review data submission due
Marc Guidry
John Calahan 
June 2023 Responsible Office
11 Policy revisions for July Board Meeting April Smith
25 Board items for July Board Meeting April Smith

Contact

Office of the Provost
936.468.2707
brewersj@sfasu.edu

Physical Address:
1936 North Street
Austin Building
Room 316

Mailing Address:
P.O. Box 6079, SFA Station
Nacogdoches, Texas 75962