Axe ’Em, Jacks!
Academic Affairs Schedule of Deadlines 2021-2022
| August 2021 | |
| 5 | Spring 2022 Course Offering Analysis Published (QEP) |
| 20 | Spring 2022 Course Offering Analysis results reviewed by CAT (QEP) |
| 30 | Syllabus and CV must be uploaded for classes offered Fall 2021 (7 days after 1st class day) |
| 31 | Signed faculty contracts due back to deans |
| September 2021 | |
| 3 | Signed faculty contracts due to PROVOST |
| 10 | Faculty data management updates due in Banner for Fall 2021 (Office of Institutional Research - Karyn Hall) |
| 14 | Spring 2022 Schedule Development (QEP) |
| 14 | Policy Revisions due for October Board Meeting |
| 14 | Course sections updates due in Banner for Fall 2021. Faculty teaching load credits automatically loaded for each faculty/course section for Fall 2021. Reports emailed to faculty data managers for review and action as needed. (Karyn Hall) |
| 14-25 | Department level schedule refinement as required/desired |
| 15 | Initial Fall Productive Credit Hour Assessment Published (QEP) |
| 24 | Board items due for November meeting |
| 24 | Schedule of Classes for Spring 2022 due to DEANS |
| October 2021 | |
| 1 | Schedule of classes available on line (Registrar) |
| 1 | One-year and triennial on-line evaluations* OPEN for deans, chairs and directors |
| 1 | Program Review * - Identify external reviewer/s as required by policy 5.1 and THECB and submit recommendation to ACADEMIC DEAN |
| 19 | Nominations for Minnie Stevens Piper Foundation Distinguished Professorship Award to PROVOST |
| 21 | One-year and triennial on-line evaluations CLOSED for deans, chairs and directors |
| 22 | Report any classroom or laboratory inventory changes (chairs, equipment, etc.) for Spring 2022 to OIE |
| 29 | College/Department room scheduling cut-off |
| November 2021 | |
| 1-5 | Spring Early Registration (Registrar) |
| 2 | Requests for outside employment for academic year 2021/2022 due to Provost |
| 2 | Program Reviews - Deans will select one/two external reviewers as per procedures and make appropriate arrangements |
| 9 | Classroom assignments published in Banner |
| December 2021 | |
| 1 | Requests for Space Modification or Design (SMD) due to Space Modification Committee (i.e. Dean Review/Approval) for work to be considered in the current or next fiscal year. |
| 7 | Policy Revisions due for January Board Meeting |
| 14 | Report classrooms and class laboratories to be removed from the active teaching inventory for Fall 2022 to OIE |
| 14 | Complete online application to add course to the core (effective 2022/2023) |
| 15 | Faculty Trust Core Student Assessments due to OIE |
| 16 | All undergraduate curriculum changes due to Undergraduate Curriculum Committee via PROVOST office for approval at April 2022 board meeting (except for TCCNS process due May 24) |
| 16 | All graduate curriculum changes due to Graduate Council, via PROVOST office (except for TCCNS process due May 24) |
| 16 | Fall Productive Credit Hours & Momentum Year Assessment Reports Published (QEP) |
| January 2022 | |
| 7 | Board items due for January Board Meeting |
| 11 | Program Review - Draft report of self-study document electronically sent to college dean from academic department |
| 13 | Last day to complete online Faculty Activity Report FOR FACULTY |
| 19 | Syllabus and CV must be uploaded for all classes offered in Spring Semester (7 days after 1st class day) |
| 20 | Core Assessment Town Hall (CCC/OIE) |
| 20 | Fall 2022 Course Offering Analysis results reviewed by CAT (QEP) |
| 27 | Completed staff evaluations due to PROVOST |
| 28 | Faculty data management updates due in Banner for Spring 2022 (Office of Institutional Research - Karyn Hall) |
| 31 | Faculty teaching load credits programmatically loaded for each faculty/course for Spring 2022. After data load, reports are emailed to faculty data manager for review and action as needed. (Office of Institutional Research - Karyn Hall) |
| February 2022 | |
| 2 | Fall 2022 Schedule Development (QEP) |
| 3 | Program Review - Self-study document sent to external reviewer(s) |
| 4 | Chair's recommendations for Teaching Excellence Awards sent to deans |
| 9 | Faculty teaching load credit updates (as applicable) for course sections due in Banner for Spring 2022 (Office of Institutional Research - Karyn Hall) |
| 15 | Schedule of classes for Summer 2022 and Fall 2022 available online |
| 15 | Nominations & dossiers for Regents Scholar applications due to Office of Provost ELECTRONICALLY (see policy 7.24) |
| 15 | Initial Spring Productive Credit Hours Assessment Published (QEP) |
| 21 | Provost office will form committee to review Regents Scholar dossiers |
| 21 | Recommendations from deans regarding promotion and tenure for 2022/2023 to PROVOST |
| 21 | Dean's recommendations for Teaching Excellence Awards sent to Provost |
| 25 | Policy Revisions due for April Board Meeting |
| March 2022 | |
| 1 | Summer budget due to PROVOST from deans |
| 1 | Recommendation made to President for Regents Scholar 2022/2023 (to be approved at April board meeting) |
| 4 | Departments complete room assignments for Fall 2022 |
| 8 | Graduate curriculum changes for 2022/2023 from Graduate Council to PROVOST |
| 14 | Summer budget due to budget director from PROVOST |
| 14 | Undergraduate curriculum changes for 2022/2023 from Undergraduate Curriculum Committee to PROVOST |
| 24 | Tenure and promotion recommendations from Provost to PRESIDENT |
| 25 | Board items due for April Board Meeting to PROVOST |
| 31 | Physical inventory due |
| April 2022 | |
| 1 | Academic Program Review Start - Conduct self-study of all programs in the academic department following Academic Program Review (policy 5.1) and THECB Graduate Program Review Guidelines (Dr. Guidry) |
| 14 | Completed Program Review document electronically submitted to Provost |
| 15 | Faculty evaluations due for calendar year Jan 1 - Dec 31, 2021 FROM DEANS |
| May 2022 | |
| 3 | Post Tenure recommendations due to Provost office from Deans |
| 10 - June 14 | Program Review: Provost meets with dean/department chair or representatives to discuss implementation plan |
| 11 | AY 2022 OIE Assessment Insights & Actions Workshop |
| 16 | Spring Productive Credit & Momentum Year Report (QEP) |
| 24 | Policy Revisions due for July Board Meeting |
| 31 | APR Results due in Nuventive Improve AY 2022 Assessment results due in Nuventive Improve AY 2023 Plans due in Nuventive Improve |
| June 2022 | |
| 1 - Aug 20 | Academic Program Reviews: program coordinator, department chair, and dean meet with Provost to develop action plans (1, 5, and 10 year APRs) |
| 11 | Policy Revisions due for July Board Meeting |
| 25 | Board items due for July Board Meeting to PROVOST |
| July 2022 | |
| 1 | Provost submits graduate Program Reviews electronically to THECB |
| 5 | Board items due for July Board Meeting to PROVOST |
| 8 | Report any classroom or laboratory inventory changes (chairs, equipment, etc) for Fall 2022 to OIE |
| 8 | Submit updated classroom scheduling preference worksheets for Fall 2022 to OIE |