Axe ’Em, Jacks!
Academic Affairs Schedule of Deadlines 2025-2026
Download PDF version of Academic Affairs Schedule of Deadlines 2024-2025 ly 2024
| August 2025 | Responsible Office | |
| 16 | FY26 Estimated Spending Plans due from deans & directors to Provost | Tricia Cain |
| 25 | First day of class Fall 2025 | |
| September 2025 | Responsible Office | |
| 1 | Decennial Program Review: Graduate programs scheduled for review begin the self-study process following Academic Program Review HOP 02-202 and THECB Graduate Program Review Guidelines https://www.sfasu.edu/acadaffairs/evaluations-reviews/formal-academic-program-reviews | Forrest Lane |
| 1 | Request from Provost to deans to initiate faculty development leave proposals for 2026/2027 | Provost |
| 2 | Syllabus & CV must be uploaded for classes offered Fall 2025 (7 days after 1st class day) | Provost |
| 4 | Schedule of Classes for Spring 2026 available to Department Chairs | Registrar |
| 9 - Dec 12 | Follow up meetings for all decennial reviews and selected annual program reviews completed in AY25, as determined by the Provost (Thursdays 3-5 p.m.) | Provost Office |
| 15 | Faculty data management updates due in Banner for Fall 2025 | Strategic Analytics & Institutional Research |
| 15 | Course sections updates due in Banner for Fall 2025. Faculty teaching load credits programmatically loaded for each faculty/course section for Fall 2025. | Strategic Analytics & Institutional Research |
| 16 | Faculty teaching load credit reports emailed to faculty data managers for review and action as needed. | Strategic Analytics & Institutional Research |
| 22 | Fall 2025 faculty teaching load credit updates due in Banner (SIAASGN) (as applicable and approved by the college dean) | Strategic Analytics & Institutional Research |
| October 2025 | Responsible Office | |
| 1 | Schedule of Classes availalbe for Spring 2026 to Deans | Registrar |
| 1 | Decennial Program Review: Identify external reviewer(s) as required by HOP 02-20 and submit recommendation to college Dean and ORGS Dean | Forrest Lane |
| 1 | One-year and triennial online evaluations OPEN for Academic Affairs Leadership. Leadership evaluation details found on Provost page. | Strategic Analytics & Institutional Research |
| 21 | Nominations for Minnie Stevens Piper Foundation Distinguished Professorship Award due | Provost Office |
| 29 | Spring Early Registration | Registrar |
| November 2025 | Responsible Office | |
| 3 | All curriculum proposals must be entered by the originator into Curriculog | Marc Guidry |
| 3 | One-year triennial online evaluations CLOSED for Academic Affairs Leadership. | Strategic Analytics & Institutional Research |
| 10 | Requests for outside employment for academic year 2025/2026 | Provost Office |
| 24 | Faculty Development Leave applications due | Deans Office |
| December 2025 | Responsible Office | |
| 1 | Call for nominations UTS Academy of Distinguished Teachers (submission due mid-March)(must be previous ROTA winner) | Director CTL |
| 9 | Confirm list of tenure/promotion applicants for 2026/2027 with brewers@sfasu.edu | Provost Office |
| 10 | Faculty Development Leave applications due (2026/2027) | Provost Office |
| 15 | Faculty Development Leave applications submitted to committee for review | Chair FDL Committee |
| 15 | Complete online application to add course to the core effective 2026/2027 | Marc Guidry |
| 16 | All undergraduate curriculum changes due to Undergraduate Curriculum Committee & graduate curriculum changes to the Graduate Council (except for TCCNS process due May 24) | Provost Office |
| January 2026 | Responsible Office | |
| 14 | 1st day of class Spring 2026 | |
| 15 | Call for nominations for the UTS Regents' Outstanding Teaching Awards (ROTA) | rota@sfasu.edu |
| 20 | Last day to submit an online calendar year (1/1 - 12/31/25) Faculty Activitiy Report | Lumberjack Learning Commons |
| 21 | Syllabus and CV must be uploaded for classes offered Spring 2026 (7 days after 1st class day) | Provost Office |
| 30 | Completed staff evaluations due | Provost |
| 30 | Updated FY25 spending plans and projected year-end balances due from deans and directors | Tricia Cain |
| 30 | Spring 2026 course section updates due in Banner. Faculty teaching load credits programmatically loaded for each faculty and course section | Strategic Analytics & Institutional Research |
| February 2026 | Responsible Office | |
| 3 | Decennial Program Review: Draft of self-study report due to ORGS Dean | Forrest Lane |
| 3 | Faculty teaching load credit reports emailed to faculty data managers for review and action as needed | Strategic Analytics & Institutional Research |
| 12 | Fall 2026 faculty teaching load credit updates due in Banner (SIAASGN) (as applicable & approved by the college dean) | Strategic Analytics & Institutional Research |
| 13 | Faculty Awards Recipients due to Provost, one from each college for: - Teaching Excellence Awards - Scholarly/Research Excellence - Service Excellence | Provost Office |
| 24 | Promotion and Tenure Portfolios due electronically brewersj@sfasu.edu | Provost Office |
| 25 | Schedule of classes for Summer and Fall 2026 available online | Registrar |
| 27 | Faculty Development Leave Committee recommendationd due | Provost |
| 27 | Undergraduate curriculum changes for 2026/2027 due from Undergraduate Curriculum Committee | Provost |
| 27 | Graduate curriculum changes for 2026/2027 due from Graduate Council | Provost |
| March 2026 | Responsible Office | |
| 3 | Decennial Program Review: Self-study report sent to external review team | Forrest Lane |
| 6 | Provost recommendation for Faculty Development Leave Awards (2026/2027) & faculty notified | President |
| 16 | Tenure and Promotion recommendations from Provost | President |
| 31 | Physical inventory due | Purchasing |
| April 2026 | Responsible Office | |
| 15 | Faculty evaluations for calendar year Jan 1 – Dec 31, 2025 due from deans | Provost |
| 22 | NEW Endowed Professorship applications due (for 9/1 start date) | Provost |
| 30 | Summary report due for Faculty Development Leave recipients for FALL semester | Provost |
| May 2026 | Responsible Office | |
| 6 | Post-Tenure recommendations due from deans | Provost Office |
| 29 | Updated FY26 spending plans & projected year-end balances due from deans & directors | Tricia Cain |
| 29 | Decennial Program Review: External review team completes site visit, if applicable | Forrest Lane |
| June 2026 | Responsible Office | |
| 1 | Decennial Program Review: External review team submits report to ORGS Dean | Forrest Lane |
| July 2026 | Responsible Office | |
| 1 | Decennial Program Review: Action plan in response to external review due to College Dean | Academic Unit |
| 15 | Decennial Program Review: College Dean provides written feedback on action plan to the academic unit | College Dean |
| August 2026 | Responsible Office | |
| 3 | Decennial Program Review: Action plans submitted to ORGS Dean | Forrest Lane |
| 28 | Summary report due for Faculty Development Leave recipients for SPRING semester and FULL academic year | Provost |