Axe ’Em, Jacks!
Academic Affairs Schedule of Deadlines 2023-2024
Download PDF version of Academic Affairs Schedule of Deadlines 2023-2024 ly 2024
| August 2023 | Responsible Office | |
| 18 | FY 24 Estimated Spending Plans due from deans & directors to Provost | Alisha Collins |
| September 2023 | Responsible Office | |
| 1 | Program Review Conduct self-study of all programs in the academic department following HOP policy 02-202 and THECB Graduate Program Review Guidelines |
John Calahan/Marc Guidry |
| 1 | Request from Provost to deans to initiate faculty development leave proposals for 2024/2025 | Provost |
| 4 | Syllabus & CV must be uploaded for classes offered Fall 2023 (7 days after 1st class day) | |
| 4 | Signed faculty contracts due | Provost |
| 6 | Faculty data management updates due in Banner for Fall 2023 to Office of Institutional Research | Karyn Hall |
| 7 - Dec 14 | Annual Program Reviews with each academic program (Thursdays 3-5 p.m.) | Marc Guidry |
| 14 | Course Offering Analysis results delivery | John Calahan |
| 15 | Schedule of Classes for Spring 2024 available to Deans | Registrar |
| 15 | Signed faculty contracts due back | Deans |
| 18 | Course sections updates due in Banner for Fall 2023. Faculty teaching load credits automatically loaded for each faculty/course section for Fall 2023. Reports emailed to faculty data managers for review and action as needed | Karyn Hall |
| October 2023 | Responsible Office | |
| 2 | Decennial Program Review – Identify external reviewer(s) as required by HOP policy 02-202 and THECB and submit recommendation to academic dean | Marc Guidry John Calahan |
| 2 | Schedule of Classes available online | Registrars Office |
| 23 | Nominations for Minnie Stevens Piper Foundation Distinguished Professorship Award due | Provost Office |
| 23 | Report any classroom or laboratory inventory changes (chairs, equipment, etc.) for Spring 2024 | John Calahan |
| 27 | College / Department room schedule cut-off | John Calahan |
| November 2023 | Responsible Office | |
| 1 | All curriculum proposals must be entered by the originator into Curriculog | Marc Guidry |
| 1 | One-year triennial online evaluations open for deans, associate deans, chairs, directors | Institutional Research |
| 2 | Requests for outside employment for academic year 2023/2024 | Provost Office |
| 2 | Program Reviews – deans will select one/two external reviews as per procedures and make appropriate arrangements | Marc Guidry John Calahan |
| 9-13 | Spring Early Registration | Registrar |
| 23 | Faculty Development Leave applications due | Deans Office |
| December 2023 | Responsible Office | |
| 1 | One-year and triennial online evaluations CLOSED for deans, associate deans, chairs, directors | Institutional Research |
| 6 | Confirm list of tenure/promotion applicants for 2004/2025 with brewers@sfasu.edu | Provost Office |
| 6 | Faculty Development Leave applications due (2024/2025) | Provost Office |
| 7 | Faculty Development Leave applications submitted to committee for review | Chair FDL Committee |
| 11 | Schedule of classes for Summer 2024 & Fall 2024 available to Chairs/Department Heads | Registrar |
| 14 | Report classrooms & class laboratories to be removed from the active teaching inventory for Fall | John Calahan |
| 14 | Complete online application to add course to the core effective 2024/2025 | Marc Guidry |
| 16 | All undergraduate and graduate curriculum changes due to Undergraduate Curriculum Committee (except for TCCNS process due May 24) | Provost Office |
| 18 | Schedule of classes for Summer 2024 and Fall 2024 available to Deans | Registrar |
| January 2024 | Responsible Office | |
| 2 | Schedule of classes for Summer 2024 and Fall 2024 available online | Registrar |
| 5 | Program Review, self-study document sent to external reviewers | Marc Guidry/John Calahan |
| 8 | Program Review – draft report of self-study document electronically sent to college dean from academic department | Marc Guidry John Calahan |
| 12 | Last day to complete online Faculty Activity Report for faculty | Institutional Research |
| 19 | Updated FY24 spending plans & projected year-end balances due from deans & directors | Alisha Collins |
| 25 | Syllabus and CV must be uploaded for classes offered Spring 2024 (7 days after 1st class day) | Provost Office |
| 26 | Faculty data management updates due in Banner for Spring | Karyn Hall |
| 26 | Completed staff evaluations due | Provost |
| 31 | Completed staff evaluations due from Provost to HR | Human Resources |
| February 2024 | Responsible Office | |
| 1 | Recommendation from Chair Faculty Development Leave on leave proposals for 2024/2025 | Provost |
| 8 | Spring 2024 faculty teaching load credit updates in Banner are due (as applicable & approved by the college) | Institutional Research |
| 20 | Promotion and Tenure Portfolios due electronically | Provost Office |
| 21 | Deans recommendations for Teaching Excellence Awards due | Provost |
| 27 | Spring 2024 course section updates due in Banner | Institutional Research |
| 27 | Undergraduate curriculum changes for 2024/2025 due from Undergraduate Curriculum Committee | Provost |
| 27 | Graduate curriculum changes for 2024/2025 due from Graduate Council | Provost |
| 27 | Faculty Development Leave Committee recommendations due | Provost |
| 28 | Spring 2024 faculty teaching load credits are loaded (automatically) and information is distributed for update opportunities by units/colleges | Institutional Research |
| March 2024 | Responsible Office | |
| 4 | Departments complete room assignments for Fall 2023 | John Calahan |
| 15 | Provost recommendation for Faculty Development Leave Awards & faculty notified | President |
| 25 | Tenure and Promotion recommendations from Provost | President |
| 29 | Physical inventory due | Purchasing |
| April 2024 | Responsible Office | |
| 5 | Faculty Awards Recipients due to Provost, one from each college for:
|
Provost Office |
| 15 | Completed Program Review document submitted electronically | Marc Guidry |
| 15 | Faculty evaluations for calendar year Jan 1 – Dec 31, 2023 due from deans | Institutional Research |
| May 2024 | Responsible Office | |
| 6 | Post-Tenure recommendations due from deans | Provost Office |
| 10 – June 14 | Program Review: Provost meets with dean/department chair or representatives to discuss implementation plan (decennial reviews only) | Marc Guidry/John Calahan |
| 15 | Decennial Program Reviews: self-study committee, department chair and dean make final recommendations based on one external review | Marc Guidry |
| 31 | Updated FY24 spending plans & projected year-end balances due from deans & directors | Alisha Collins |
| 31 | All assessment results submitted and assessment plans updated in Nuventive software Faculty feedback on annual APR metrics submitted in Nuventive Improve |
Marc Guidry John Calahan |
| July 2024 | Responsible Office | |
| 1 | Decennial External Review and Response due | Marc Guidry |