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Academic Affairs Schedule of Deadlines 2023-2024

Download PDF version of Academic Affairs Schedule of Deadlines 2023-2024 ly 2024

August 2023 Responsible Office
18 FY 24 Estimated Spending Plans due from deans & directors to Provost Alisha Collins
September 2023 Responsible Office
1 Program Review 
Conduct self-study of all programs in the academic department following HOP policy 02-202 and THECB Graduate Program Review Guidelines
John Calahan/Marc Guidry
1 Request from Provost to deans to initiate faculty development leave proposals for 2024/2025 Provost
4 Syllabus & CV must be uploaded for classes offered Fall 2023 (7 days after 1st class day)  
4 Signed faculty contracts due Provost
6 Faculty data management updates due in Banner for Fall 2023 to Office of Institutional Research Karyn Hall
7 - Dec 14 Annual Program Reviews with each academic program (Thursdays 3-5 p.m.) Marc Guidry
14 Course Offering Analysis results delivery John Calahan
15 Schedule of Classes for Spring 2024 available to Deans Registrar
15 Signed faculty contracts due back Deans
18 Course sections updates due in Banner for Fall 2023. Faculty teaching load credits automatically loaded for each faculty/course section for Fall 2023. Reports emailed to faculty data managers for review and action as needed Karyn Hall
October 2023 Responsible Office
2 Decennial Program Review – Identify external reviewer(s) as required by HOP policy 02-202 and THECB and submit recommendation to academic dean  Marc Guidry
John Calahan
2 Schedule of Classes available online Registrars Office
23 Nominations for Minnie Stevens Piper Foundation Distinguished Professorship Award due Provost Office
23 Report any classroom or laboratory inventory changes (chairs, equipment, etc.) for Spring 2024 John Calahan
27 College / Department room schedule cut-off John Calahan
November 2023 Responsible Office
1 All curriculum proposals must be entered by the originator into Curriculog Marc Guidry
1 One-year triennial online evaluations open for deans, associate deans, chairs, directors Institutional Research
2 Requests for outside employment for academic year 2023/2024 Provost Office
2 Program Reviews – deans will select one/two external reviews as per procedures and make appropriate arrangements Marc Guidry
John Calahan
9-13 Spring Early Registration Registrar 
23 Faculty Development Leave applications due Deans Office
December 2023 Responsible Office
1 One-year and triennial online evaluations CLOSED for deans, associate deans, chairs, directors Institutional Research
6 Confirm list of tenure/promotion applicants for 2004/2025 with brewers@sfasu.edu  Provost Office
6 Faculty Development Leave applications due (2024/2025) Provost Office
7 Faculty Development Leave applications submitted to committee for review Chair FDL Committee
11 Schedule of classes for Summer 2024 & Fall 2024 available to Chairs/Department Heads Registrar
14 Report classrooms & class laboratories to be removed from the active teaching inventory for Fall John Calahan
14 Complete online application to add course to the core effective 2024/2025 Marc Guidry
16 All undergraduate and graduate curriculum changes due to Undergraduate Curriculum Committee (except for TCCNS process due May 24) Provost Office
18 Schedule of classes for Summer 2024 and Fall 2024 available to Deans Registrar
January 2024 Responsible Office
2 Schedule of classes for Summer 2024 and Fall 2024 available online Registrar
5 Program Review, self-study document sent to external reviewers Marc Guidry/John Calahan
8 Program Review – draft report of self-study document electronically sent to college dean from academic department Marc Guidry
John Calahan
12 Last day to complete online Faculty Activity Report for faculty Institutional Research
19 Updated FY24 spending plans & projected year-end balances due from deans & directors Alisha Collins
25 Syllabus and CV must be uploaded for classes offered Spring 2024 (7 days after 1st class day) Provost Office
26 Faculty data management updates due in Banner for Spring Karyn Hall
26 Completed staff evaluations due Provost
31 Completed staff evaluations due from Provost to HR Human Resources
February 2024 Responsible Office
1 Recommendation from Chair Faculty Development Leave on leave proposals for 2024/2025 Provost
8 Spring 2024 faculty teaching load credit updates in Banner are due (as applicable & approved by the college) Institutional Research
20 Promotion and Tenure Portfolios due electronically Provost Office
21 Deans recommendations for Teaching Excellence Awards due  Provost
27 Spring 2024 course section updates due in Banner Institutional Research
27 Undergraduate curriculum changes for 2024/2025 due from Undergraduate Curriculum Committee Provost
27 Graduate curriculum changes for 2024/2025 due from Graduate Council Provost
27 Faculty Development Leave Committee recommendations due Provost
28 Spring 2024 faculty teaching load credits are loaded (automatically) and information is distributed for update opportunities by units/colleges  Institutional Research
March 2024 Responsible Office
4 Departments complete room assignments for Fall 2023 John Calahan 
15 Provost recommendation for Faculty Development Leave Awards & faculty notified President
25 Tenure and Promotion recommendations from Provost President
29 Physical inventory due Purchasing
April 2024 Responsible Office
5 Faculty Awards Recipients due to Provost, one from each college for:
  • Teaching Excellence Awards
  • Scholarly Excellence
  • Service Excellence
Provost Office
15 Completed Program Review document submitted electronically Marc Guidry
15 Faculty evaluations for calendar year Jan 1 – Dec 31, 2023 due from deans Institutional Research 
May 2024 Responsible Office
6 Post-Tenure recommendations due from deans Provost Office
10 – June 14 Program Review: Provost meets with dean/department chair or representatives to discuss implementation plan (decennial reviews only) Marc Guidry/John Calahan
15 Decennial Program Reviews: self-study committee, department chair and dean make final recommendations based on one external review Marc Guidry
31 Updated FY24 spending plans & projected year-end balances due from deans & directors Alisha Collins
31 All assessment results submitted and assessment plans updated in Nuventive software

Faculty feedback on annual APR metrics submitted in Nuventive Improve
Marc Guidry
John Calahan 
July 2024 Responsible Office
1 Decennial External Review and Response due Marc Guidry

Contact

Office of the Provost
936.468.2707
brewersj@sfasu.edu

Physical Address:
1936 North Street
Austin Building
Room 316

Mailing Address:
P.O. Box 6079, SFA Station
Nacogdoches, Texas 75962