Stephen F. Austin State University

P-Card Forms & Manuals

P-Card Manual, Instructions, and Reference Materials

P-Card Manual for SAP Concur

Comprehensive SAP Concur manual for P-Card

File size: 2054.81 KB

Updated: Tuesday, May 11, 2021

P-Card Program Guide

Detailed manual of the rules and procedures associated with utilizing the p-card.

File size: 464.47 KB

Updated: Thursday, June 30, 2022

Necessary Expenses and Business Purpose Guide

A detailed resource to assist with the SAP Concur Business Purpose field for expense entries.

File size: 180.85 KB

Updated: Thursday, July 21, 2022

Quick Reference Guide

P-card quick reference guide. Presented at F.A.S.T. Forum November 28, 2017.

File size: 288.57 KB

Updated: Monday, December 04, 2017

CitiBank Online Instructions

Instructions for creating a log-in to access CitiBank accounts. You can view transactions, set up a profile, link accounts, add email preferences, etc...

File size: 82.22 KB

Updated: Friday, August 07, 2015

P-Card Account Codes - Alphabetic

Alphabetic list of the most common account codes to be used when detailing p-card transactions

File size: 77.84 KB

Updated: Tuesday, January 26, 2016

P-Card Account Codes - Numeric

Numeric list of the most common account codes to be used when detailing p-card transactions

File size: 20.99 KB

Updated: Wednesday, January 22, 2014

P-Card Forms

P-Card Use Form

Used to document the cardholder's willingness to allow another person to use his/her card and understanding of the cardholder's responsibilities; must be completed and submitted to the p-card coordinator before allowing someone else to use the card

File size: 88.39 KB

Updated: Wednesday, June 13, 2018

P-Card Exception Request Form

This form must be approved by the P-Card Coordinator prior to a purchase that is not within p-card purchasing guidelines. Previously the P-Card Exception Approval Form.

File size: 35.53 KB

Updated: Wednesday, October 14, 2020

Food Form

A tool to help document food purchases. Form presented at F.A.S.T. Forum November 28, 2017.

File size: 112.98 KB

Updated: Wednesday, June 29, 2022

Department P-Card Transaction Summary Template

A template for department's to utilize for P-Card purchases. Template presented at F.A.S.T. Forum November 28, 2017.

File size: 1528.36 KB

Updated: Monday, May 14, 2018

Convenience Charge Notice

To be used if needing to provide a vendor documentation of convenience fee charge.

File size: 127.64 KB

Updated: Tuesday, March 27, 2018

Documentation/Problem Resolution Form

This form is used to document when there has been an infringement against p-card policy or procedure and how it was resolved.

File size: 23.37 KB

Updated: Friday, June 22, 2018

Citibank Dispute Form

Must be completed and submitted to Citibank and P-Card Coordinator when the cardholder wishes to dispute payment of a p-card charge

File size: 34.84 KB

Updated: Tuesday, March 25, 2014

Tax Exempt Documents

Walmart Tax Exempt Card

File size: 150.57 KB

Updated: Wednesday, July 14, 2021

Dollar General Tax Exempt Form

File size: 41.17 KB

Updated: Tuesday, January 05, 2016

Hobby Lobby Tax Exempt Card

File size: 109.58 KB

Updated: Wednesday, September 02, 2020

SFA Tax Exempt Letter

File size: 102.10 KB

Updated: Tuesday, January 04, 2022

SFA Texas Sales and Use Tax Exemption Form

File size: 169.75 KB

Updated: Wednesday, March 02, 2022

Texas Hotel Occupancy Tax Exemption Certificate

File size: 185.32 KB

Updated: Thursday, September 21, 2017