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Processing a Campus Volunteer

Processing a Campus Volunteer: Background Check, Release Form, HR Notice, Start Volunteering

Step 1: Background Check

Volunteers working with sensitive populations or with certain fiscal duties as described in HOP 03-219 must submit a Background Check Disclosure and Consent Form.

The department or program sponsoring the volunteer should submit the completed form via email to as soon as possible (normal turnaround time is up to two weeks). Be sure to include the name of the sponsoring department/program.

Step 2: Release Form

All volunteers must sign the Volunteer Release Form.

The manager of the sponsoring department/program must also sign the form before submitting to This form may be submitted simultaneously with the Background Check Disclosure and Consent Form.

Step 3: HR Notice

After the completed Volunteer Release Form is received (and the background check is completed, if applicable), HR will send an email notification to the sponsoring department/program.

Step 4: Volunteering Begins

Volunteer activities may begin after receipt of the HR email notification.


Human Resources
Fax: 936.468.1104

Physical Address:
1936 North Street
Austin Building
Room 201

Mailing Address:
Box 13039 SFA Station
Nacogdoches, TX 75962