Axe ’Em, Jacks!
Administrative Leave
The president may grant administrative leave with pay to eligible staff employees as a reward for outstanding performance, as documented by employee performance appraisals. Full-time staff employees may be granted administrative leave in eight hour increments and may not exceed 32 hours during a fiscal year. Administrative leave can be reduced proportionately for part-time staff employees.
As a supervisor, it is your responsibility to:
- familiarize yourself with the Leaves of Absence and Miscellaneous Leave - Faculty and Staff (12.11),
- nominate eligible employee(s) under your supervision using the Administrative Leave Request Form,
- obtain department head approval of the nomination(s),
- forward all approved forms and performance evaluations to Human Resources, and
- notify the employee of the award if award hours are approved and forward a copy of the approved form to Payroll for leave reporting.
Family Medical Leave
Eligible employees may take up to 12 workweeks of leave in a 12-month period for a qualifying event that is certified by a healthcare provider. Employees must have worked for a Texas state agency for at least 12 months and worked 1,250 hours within the last year to qualify.
As a supervisor, it is your responsibility to:
- keep track of employee leave using the FMLA Tracking Log,
- contact Human Resources if an employee notifies the department of the need for leave,
- maintain open lines of communication, and
- ensure that the employee receives a Return to Work Release from his or her certified medical professional before returning to work.
Leave Without Pay
At times, an employee may exhaust all paid time.
As a supervisor, it is your responsibility to:
- submit the appropriate leave without pay form to Human Resources according to policy leave forms,
- ensure that the employee's leave usage is properly reported to payroll,
- communicate to the employee that his or her paid leave has exhausted, and
- contact Human Resources if you or the employee on leave have further questions about the Leaves of Absence and Miscellaneous Leave - Faculty and Staff (12.11) policy.
Leave Policies