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Non-travel employee reimbursements

SFA is currently utilizing the Concur Travel and Expense Management system for the Travel and P-Card programs. An employee reimbursement feature has been developed within Concur to reimburse employees for non-travel purchases.

Effective immediately, employee reimbursements should be processed via Concur rather than a Banner requisition.  A training manual is available on the Procurement and Business Services web page, under Help and Resources → GuidesGeneral Procurement.   

Procedure

  • In an effort to reduce the number of employee reimbursements being processed, an employee will be allowed two Employee Reimbursement Expense reports per fiscal year for non-travel related purchases.
  • Additional reimbursements may incur a processing fee charged to the employee’s department.

P-Cards and requisitions are the preferred method for purchasing items for university business.  Purchases should be planned in advance, when possible, to limit employee out-of-pocket expenses.

Note: SFA is a tax-exempt entity and sales tax will not be reimbursed, with the exception of business meals. Employees are not eligible for tax exempt status when purchasing with personal funds on behalf of SFA.
 

Contact

Procurement and Business Services
936.468.2206
Fax: 936.468.4282
Contracts and purchases: purchase@sfasu.edu
Property Services: property@sfasu.edu
Staff directory

Office Hours:
Monday - Friday 8 a.m. to 5 p.m.

Physical Address:
2102 Alumni Drive, Austin Building, Room 131

Mailing Address:
P.O. Box 13030, SFA Station
Nacogdoches, Texas 75962